Addison Group | Document Control Specialist

1 month ago


tualatin, United States Addison Group Full time

Position: Document Control Representative

Location: Tualatin, OR

Contract: 1 year

Pay: $26-33/hr


Tasks and Responsibilities:

  • This position performs a variety of document control functions for a project or department in direct support of the project or program manager
  • Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups
  • May be responsible for a small-sized project or multiple aspects of a larger project or program
  • Will have knowledge of both the work processes of document control and the use of electronic systems used to manage documentation
  • Under general supervision, performs various clerical and technical tasks in support of a project
  • Maintains established files for project document retention
  • Works with field staff to obtain and review daily and weekly reports for accuracy and content, and then confirms the reports are sent to the correct points of contact
  • Assists in updating manuals, engineering documentation and submittals for assigned project
  • Reviews project documents such as drawings, specifications, and technical manuals
  • Supports the program manager in the contracting process
  • Supports the program manager in the preparation and assembly of Risk Management Plan documents
  • Coordinates project requirements with various stakeholders
  • Coordinates with project stakeholders and updates project schedule documents in support of the project manager
  • Manages the flow of documentation during construction and installation projects, including submittals, Requests For Information (RFI), and Change Order Requests (CORs)
  • Communicates with project stakeholders regarding action items and due dates
  • Assists in project closeout activities, as needed
  • Populates and maintains online electronic storage repository for assigned projects and confirms field staff’s ability to access said information
  • Performs other responsibilities associated with this position as may be appropriate
  • Contributes as a team player who is deadline driven and works well with others


Minimum Qualifications:

  • High school diploma (or equivalent) and 3 plus years of relevant work experience, or a four-year college degree
  • Requires knowledge of general office practices
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and SharePoint
  • Good written and oral communication skills, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
  • An understanding of how to identify and handle drawings and other technical engineering documents
  • Assignments will require a working knowledge of Electronic Document Management Systems


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