Project Administrative Assistant
3 weeks ago
We are currently seeking a Project Administrator for one of our clients.
This is a direct placement with benefits.
Key Tasks and Responsibilities include:
• Verifies original estimate from estimator to Schedule of Values in Prime Contract.
• Inputs Prime Contract amount and estimates for each project into Timberline software program.
• Works with Subcontract Administrator in issuing subcontracts, work orders, and/or purchase orders for each project.
• Enters the subcontractor commitments into Microsoft Access database and Timberline.
• Prepares Prime Contract Change Orders and Subcontract Change Orders as requested and enters into Timberline.
• Reviews and posts subcontractor and job vendor payments to appropriate ledgers, spreadsheets, records, and databases.
• Audits invoices against purchase orders, work orders, or subcontract, researches discrepancies, and prepares for payment.
• Verifies subcontractor/supplier compliance with all paperwork requirements.
• Tracks all prelims and conditional/unconditional releases
• Prepares monthly billing for each project following the guidelines of the lender and/or owner.
• Monitors accounts payable and receivable to ensure payments are accurate and timely.
• Tracks allowances and contingencies and make adjustments as needed.
Great opportunity with a great company. If interested please send resume directly to jpineda@appleone.com
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