Program Management Assistant

2 months ago

Indianapolis, United States Indiana University Bloomington Full time

Job Summary

Department-Specific Responsibilities

Manages childcare enrollment planning continually ensuring maximum childcare capacity throughout the year. Provides updates to the Director and Assistant Director.  Maintains contact with waitlist parents and keeps all lists up to date. Maintains childcare customer accounts daily and weekly. Maintains all records and transactions necessary for the center's state-subsidized childcare tuition programs. Creates state licensing employee files for all new hires and reviews quarterly to ensure all state requirements are up-to-date and in file. Provides food service vendor weekly meal counts and reviews all menu modifications.  Submits monthly meal reimbursement request for the federal food program (CACFP) and compiles required audit documentation.

General Responsibilities

Conducts research and compiles materials and information for departmental programs. Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials. Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards. Analyzes data and information generated or produced by program; writes reports and other written materials based on this data. Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems. Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence. Serves as liaison for department; coordinates activities and exchanges information.

Qualifications

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

4 years of related work experience

SKILLS

Required

Proficient communication skills Maintains a high degree of professionalism Demonstrated time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Highly thorough and dependable Possesses a high degree of initiative Ability to build strong customer relationships

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Multiple plan options for medical insurance Dental insurance Health Savings Account with generous IU contribution Life insurance, LTD, and AD&D options Base retirement plan contribution from IU, subject to vesting Additional supplemental retirement plan options Tuition benefit for IU classes 10 paid holidays per year Generous Paid Time Off Paid Parental Leave Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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