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Clinical Finance Coordinator

3 months ago

Irvine, United States Kelly Services, Inc. Full time

Kelly Science and Clinical FSP is currently seeking a Clinical Finance Coordinator for a long-term engagement in Irvine, CA with one of our Global Pharmaceutical clients. This person will join our Kelly FSP (Functional Service Provider) division, a managed solution provider and business unit of Kelly Services, Inc. This role is full-time and is offering full benefit options. As a Kelly FSP employee you may be eligible for Medical, Dental, Vision, 401K and a variety of other benefits to choose from. You may also be eligible for paid time off, including holiday, vacation, and sick/personal time.

Clinical Research Finance Coordinator, CSS

Essential Functions & Duties,

  • Provides financial support for multiple client departments in accordance with Good Clinical Practice (GCP), guidelines, standards, federal regulations, and SOPs.
  • Strong support of a variety of finance duties including but not limited to payment reconciliation, accruals, Purchase Orders, and other finance/administrative duties
  • Close collaboration with members of the Clinical Research and Finance teams.

 

Core Job Responsibilities include but not limited to:

  • Assisting in Clinical Study financial and administrative tasks while working closely with Clinical Research study team to provide finance and administrative support on regular basis.
  • Assisting in the creation, tracking and management of Purchase Orders.
  • Review, reconcile, and track study investigator payments in collaboration with clinical study teams.
  • Perform final payment reconciliation before site closure
  • Work closely with business finance partners to ensure consistent and accurate mapping of all POs.
  • Review open PO lists and work with clinical research team to ensure appropriate PO closure.
  • Support quarterly financial accrual process with finance and study teams
  • Complete required financial checks for investigators and facilitate any required documentation.
  • Support vendor management activities including:
  • Liase with procurement and Legal for appropriate contract generation
  • Creating and maintaining supplier accounts in financial system.
  • Facilitating requests for Approved Supplier List generation/modification and any required due diligence requirements.
  • Liaise with legal and HCC in the preparation of required consulting and confidentiality agreements.
  • May support other clinical trial management activities with the oversight of Clinical Research Specialists/Leaders.

Interfaces – Primary/Other:

  • Primary interfaces: Provider/Agency Functional Manager, client Point of Contact, and Clinical Research team members
  • Other Interfaces: Internal client partners which may include Finance, Legal, Procurement, Biostatistics and Data management, etc.

Minimum Qualifications & Requirements

  • Associate with at least 1-3+ years professional working experience, preferably in a clinical research setting
  • Real-world finance experience required including finance experience working with payments and budgets, Purchase Orders, and other administrative tasks
  • Recent experience in finance with working knowledge of financial terminology, highly desirable
  • Experience working with Clinical Studies and Trials, highly desirable
  • Ability to identify and resolve complex problems, both independently and collaboratively, in fast-paced, data-driven environments
  • Under supervision, carries out general instructions in accordance with standard practice and guidelines with detailed oriented mindset. Requires some initiative and judgment as actions are checked periodically.
  • Effective and efficient communication skills, to individuals of varying levels, background, and expertise level via written, verbal, and listening skills.
  • Ability to successfully manage multiple competing priorities and adapt quickly to changing priorities.
  • Advanced proficiency with MS Office, especially Excel and Outlook.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Science & Clinical?

Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world’s most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals—it’s the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center.Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.