Current jobs related to Administrative Assistant II - Dublin - Volvo Group
-
Administrative Assistant
4 hours ago
Dublin, Ohio, United States Sullivan Solutions LLC Full timeAbout Sullivan Solutions LLCSullivan Solutions LLC is a dynamic and innovative company that specializes in providing business solutions to clients across various industries. Our team is dedicated to delivering customized strategies that help businesses enhance their operations, increase efficiency, and achieve their goals.Job OverviewWe are seeking a...
-
Administrative Assistant
3 weeks ago
Dublin, United States Aston Carter Full timeDescription: Reviews all material invoices received from the suppliers against what is in SAP. If everything matches, send for processing for payment. Follows up until this is obtained and processes for payment. All documents must be scanned and saved to internal drives for auditing purposes. Responsible for reviewing and processing all freight, warehouse,...
-
Administrative Assistant
1 week ago
Dublin, Virginia, United States Highland Ridge Rehab Center Full timeJob SummaryWe are seeking a highly skilled and friendly Receptionist to join our team at Highland Ridge Rehab Center. As a Receptionist, you will be the first point of contact for our guests and will play a crucial role in providing exceptional customer service and administrative support.Key ResponsibilitiesCustomer Service: Greet visitors with a smile,...
-
Executive Administrative Assistant
1 month ago
Dublin, United States Sullivan Solutions LLC Full timeJob DescriptionJob DescriptionSullivan Solutions LLC is seeking an experienced and highly organized Executive Administrative Assistant to join our dynamic team. As an Executive Administrative Assistant, you will play a crucial role in supporting our executive team and ensuring the efficient operation of our business. This is an exceptional opportunity for...
-
Administrative Assistant
4 months ago
Dublin, United States Boston Orthotics & Prosthetics Full timeJob DescriptionJob DescriptionOrthoPediatrics Specialty Brace: As a leader in specialized pediatric orthotics, we take great pride in having the industry's top clinicians, technicians, and administrative staff, led by an executive team dedicated to advancing the orthotics and prosthetics profession. We have recently joined forces with OrthoPediatrics as...
-
System Administrator
3 weeks ago
Dublin, United States Diamond Cellar Holdings Full timeDiamond Cellar, a family-owned company rich in history, has been a cornerstone of the jewelry industry in Columbus, OH, with additional locations in Nashville, TN, and Tulsa, OK. As one of the largest independent jewelry companies in the United States, we pride ourselves on delivering unparalleled customer service and showcasing some of the world's most...
-
System Administrator
3 weeks ago
Dublin, United States Diamond Cellar Holdings Full timeDiamond Cellar, a family-owned company rich in history, has been a cornerstone of the jewelry industry in Columbus, OH, with additional locations in Nashville, TN, and Tulsa, OK. As one of the largest independent jewelry companies in the United States, we pride ourselves on delivering unparalleled customer service and showcasing some of the world's most...
-
System Administrator
4 days ago
Dublin, Ohio, United States Diamond Cellar Holdings Full timeAbout Diamond Cellar HoldingsDiamond Cellar Holdings is a family-owned company with a rich history in the jewelry industry. With a strong presence in Columbus, OH, Nashville, TN, and Tulsa, OK, we pride ourselves on delivering exceptional customer service and showcasing renowned brands.Job SummaryWe are seeking a highly skilled System Administrator to join...
-
Administrative Assistant
1 week ago
Dublin, United States Endeavor Schools, LLC Full timeJob Details: Build a Career with Meaning and Enhance Your Future Come join us at Prep Academy Dublin as an Administrative Assistant! At Prep Academy Dublin, our staff brighten children's lives every day while creating a bright future for themselves. We offer a supportive environment for our employees and empower them with the resources they need to create...
-
Administrative Assistant
1 week ago
Dublin, United States Endeavor Schools, LLC Full timeJob Details: Build a Career with Meaning and Enhance Your Future Come join us at Prep Academy Dublin as an Administrative Assistant! At Prep Academy Dublin, our staff brighten children's lives every day while creating a bright future for themselves. We offer a supportive environment for our employees and empower them with the resources they need to create...
-
Accounting Specialist II
3 weeks ago
Dublin, Ohio, United States Univar Solutions Inc. Full timeAbout the RoleUnivar Solutions Inc. is seeking a highly skilled Accountant II to join our Accounting Department in Dublin, OH. As a key member of our team, you will be responsible for reviewing and analyzing profit and loss statements to ensure accuracy and comparability.Key ResponsibilitiesReconcile balance sheet accounts on a monthly basis, researching...
-
Office Assistant II Position
3 days ago
Dublin, Ohio, United States City of Dublin, CA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Assistant II to join our team at the City of Dublin, CA. This is a full-time position in the Police Services Department, responsible for performing a wide range of general clerical duties.Key ResponsibilitiesPerform general clerical duties related to assigned functional area and...
-
Maintenance Technician II
1 week ago
Dublin, Texas, United States Olam Americas Inc Full timeMaintenance Technician II Job DescriptionOlam Americas Inc is seeking a skilled Maintenance Technician II to join our team. As a key member of our maintenance team, you will be responsible for performing a wide range of duties to ensure the smooth operation of our production machines and equipment.Key Responsibilities:Repair and maintain mechanical and...
-
Healthcare Administrative Assistant
3 weeks ago
Dublin, Ohio, United States Innovative Family Medicine Full timePosition OverviewInnovative Family Medicine is in search of a dedicated Healthcare Administrative Assistant to become a vital part of our team. This role is essential in supporting our family-oriented practice and ensuring smooth operations.Key ResponsibilitiesCollaborate with fellow medical staff to provide exceptional patient care.Utilize strong...
-
Executive Administrative Assistant
1 week ago
Dublin, Ohio, United States Sullivan Solutions LLC Full timeExecutive Administrative Assistant OpportunitySullivan Solutions LLC is seeking a highly organized and experienced Executive Administrative Assistant to support our executive team in ensuring the efficient operation of our business.This role offers a unique opportunity for someone who thrives in a fast-paced environment and enjoys handling a wide variety of...
-
Primary Education Administrator
4 weeks ago
Dublin, Ohio, United States The Ladders Full timePrimary Education AdministratorPosition Overview- Leading and overseeing the educational initiatives of an elementary institution, with the goal of fostering student growth and success in accordance with educational policies and regulations.- Spearheading program development and enhancements, alongside the professional growth of staff.Key...
-
Healthcare Administrative Assistant
3 weeks ago
Dublin, Ohio, United States Central Ohio Primary Care Full timeJob SummaryCentral Ohio Primary Care is seeking a highly skilled Patient Service Representative to join our team in Dublin, OH. As a key point of contact for patients, you will provide exceptional customer service and ensure a positive experience from start to finish.Key ResponsibilitiesCommunicate effectively with clinical staff to ensure patient needs are...
-
Senior Executive Administrative Assistant
2 months ago
Dublin, United States Universal Fire & Casualty Insurance Company Full time $70,000 - $85,000Universal Shield Insurance Group (and its member companies, Universal Fire & Casualty Insurance Company (www.ufcic.com) and Shield Indemnity Inc.), are seeking a highly skilled and experienced Senior Executive Assistant to provide comprehensive administrative support to our C-level executives. The ideal candidate will be proactive, discreet, and capable of...
-
Senior Executive Administrative Assistant
3 weeks ago
Dublin, United States Universal Shield Insurance Group Full time $70,000 - $85,000Universal Shield Insurance Group (and its member companies, Universal Fire & Casualty Insurance Company (www.ufcic.com) and Shield Indemnity Inc.), are seeking a highly skilled and experienced Senior Executive Assistant to provide comprehensive administrative support to our C-level executives. The ideal candidate will be proactive, discreet, and capable of...
-
Administrative Assistant
1 week ago
Dublin, OH, United States Endeavor Schools, LLC Full timeJob Details: Build a Career with Meaning and Enhance Your Future Come join us at Prep Academy Dublin as an Administrative Assistant! At Prep Academy Dublin , our staff brighten children's lives every day while creating a bright future for themselves. We offer a supportive environment for our employees and empower them with the resources they...
Administrative Assistant II
3 months ago
Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
SUMMARY OF POSITION:
The Administrative Assistant II provides a wide variety of administrative support to the Department Manager, including, but not limited to, maintaining department filing system, creating and maintaining reports, and handling of sensitive and/or confidential correspondences and information. This role requires multitasking, meeting critical timelines and produces deliverables while maintaining the highest level of confidentiality and ethics.
CORE RESPONSIBILITIES:
Performs the daily administrative duties of the Department, including, but not limited to, filing, document and spreadsheet creation, developing reports, data entry, and communicating with entities outside the Department.Provides telephone coverage.Oversees and handles calendar of manager and supervisors, when required, schedules internal and external meetings and appointments, and coordinates conference calls.Coordinates travel arrangements and itineraries, compiles documents for travel-related meetings, when requested.Completes and submits expense reports, as needed.Liaison for ordering and re-ordering of all office supplies. Checks stock to determine inventory level. Anticipate needed supplies; place and expediting orders for supplies, verify receipt of supplies.Assist with special projects, day-to-day tasks, material distribution and copies for meetings.Assists with setup of new employees.Handles multiple projects in an efficient manner.Collaborates and coordinates activities and other administrative assistants regarding best practices and administrative issues, as needed.Arranges programs and events for respective department, including catering and invitations, and all other aspects of specific occasions.Processes ordering of required supplies and materials through EBD system from beginning to completion of orders.Create agendas, presentations, internal and external communications, and transcribe minutes of meetings, as required.Maintain departmental document control, as assigned.Responsible for manual and computer files for input, storage, retrieval, and editing of information.Responsible for general office management.Conduct research, and compiles and type statistical reports.Facilitate outgoing mail and correspondences.Other administrative duties, as assigned.Enter visitor / visitors in I-Visitor portal, when required.DEPARTMENT SPECIFIC RESPONSIBILITIES
Perform administrative work for Final Assembly, BIW & Paint departments as requested by Supervisors or Managers for the appropriate department.Responsible for appropriate handling of confidential information, keeping files such as personal contact information and copies of company and personal reimbursement and expense card statements.Assist offline with entering all deficiencies on master spreadsheet for Sales and Customers using Power BI. Attend seminars/training classes in hours or outside of company when necessary to improve computer skills and keep updated on the latest software programs in order to perform work related duties.Prepare and maintain technical and statistical material, which is related to the department activities.Maintain labels and cartridge room for all printers and copiers on the floor for all Production and Offline departments.Point of contact for all service requests for printers/copiers for all Production departments.Ordering of Volvo Brand apparel for employees when requested from the Supervisors.REQUIRED SKILLS AND COMPETENCIES:
Communication Skills: Excellent written and verbal communications, and interpersonal skills to effectively communicate with all levels of the organization. Listening effectively, transmitting information accurately and understandably, and actively seeking feedback, non-defensively.Flexibility: Performing a wide range of tasks, responding to changes in direction and priorities and accepting new challenges, responsibilities, and assignments. Excellent time management skills and the ability to multitask and prioritize work in a fast-paced work environment.Ownership/Accountability: Taking the lead in getting the job done and accepting responsibility for personal actions, costs, and results.Planning & Organization: Strong organizational and planning skills. Anticipating and drawing inferences about the future and structuring resources and actions, costs, and results.Attention to Detail: Proficient and accurate data entry skills. Monitoring adherence to standards and actively checking for accuracy of data received or generated before passing it on.Problem-Solving/Decision Making: Taking a well-ordered approach to solving problems and acting despite obstacles or resistance.Dependability/Reliability: Ability to work independently and within a team environment. Following through on commitments, producing timely work to required or higher standards, pitching in to get the job done.Teamwork: Building cooperation among individuals and departments, sharing information, and resources, and working to achieve group goals and outcomes.Confidentiality: Ability to handle confidential and sensitive information ethically, with tact, courtesy, and discretion.High Level of ProfessionalismProficient in utilization of Microsoft Office Suite; Word, Excel, PowerPoint, Outlook, Power Bi, Chrome River, EBD Buying, I-Visitor, Egencia Travel, Share Point.Ability to handle multiple assignments while recognizing priorities that may be expressed or implied.Possess excellent people skills.MINIMUM REQUIRED QUALIFICATIONS:
The minimum education and experience requirements can be met through any one of the pathways described in the charts below. Please note: In order to meet the minimum requirements, each item listed within the pathway chart must be met. In the event there are no bidders, and we must recruit externally experience with similar outside systems may be substituted.
Path A:
Education - 2 years, ASS in Office Management/ Secretarial Science
OR
Path B
Education - 12 years, School Diploma or G.E.D.
Experience - 3 years, Progressive Administrative/Office experience working for supervisor/manager
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.
Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.
Group Trucks Operations encompasses all production of the Group’s manufacturing of Volvo, Renault and Mack trucks, as well as engines and transmissions. We also orchestrate the spare parts distribution for Volvo Group’s customers globally and design, operate and optimize logistics and supply chains for all brands. We count 30,000 employees at 30 plants and 50 distribution centers across the globe. Our global footprint offers an opportunity for an international career in a state-of-the-art industrial environment, where continuous improvement is the foundation. As our planet is facing great challenges, we - one of the largest industrial organizations in the world - stand at the forefront of innovation. We are ready to rise to the challenge. Would you like to join us?
