Administrative Assistant III

3 weeks ago

Chantilly, United States GDIT Full time
Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

  • The scope and variety of responsibilities requires the candidate possess proven organizational skills, attention to detail, sound judgment, confidentiality, tact, initiative, and the ability to prioritize and multi-task

  • The candidate must also be a team player who can also work independently, with minimal supervision, and who possesses risk management, analytical, and critical thinking skills

  • Excellent customer service and communication skills, both verbal and written, are essential, as the selected candidate will frequently interact with personnel across the Sponsor and Intelligence Community (IC). These actions will include, but are not limited to:

  • Providing clear, concise, and accurate information, through verbal and written communication, to staff and contract personnel, resolving issues and concerns with discretion and tactfulness

  • Quality Control of FDFs, reported financial anomalies, and any other Staff-related documents to include receiving, reviewing, returning for corrections, filing and/or uploading, and forwarding as appropriate

  • Retrieving, reviewing, documenting, tracking, and uploading and/or file FDFs, reported financial anomalies, and any other FAS-specific documents to the appropriate database or storage location

  • Assist with maintaining, organizing, managing, enhancing, tracking actions, and utilizing the FDF web application, Tableau dashboards, share drives, SharePoint sites, and any future tools or applications utilized by the Staff

  • Assist with the drafting, collecting, editing, updating, organizing, and documenting of Branch and/or Staff-level SOPs, FAQs, canned responses, and templates

  • Creating, collecting, updating, printing, and disseminating phone lists, seating charts, name tags, and any other contact information for the Staff

  • Drafting, compiling, proofreading, and editing correspondence, written reports, articles/workforce communication, presentations, briefings, agendas, and read ahead materials and disseminating appropriately on behalf of the Staff to various audiences

  • Compiling metrics of FDF compliance statuses, file reviews, reported financial anomalies, caseloads, and any other Staff-level metrics upon request

  • Submitting, requesting, collecting, storing, and properly tracking all applicable access and role requests to include adding and removing accesses/roles in a timely manner, ensuring access is limited to individuals with a need to know

  • Scheduling Staff-specific meetings upon request to include, but not limited to booking a conference room, providing links, read ahead materials, managing updates, recording minutes, tracking attendance, tracking action items, and follow ups

  • Providing FAS training materials to Branch and/or Staff-level personnel as necessary or to other personnel upon request

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active TS/SCI with Polygraph clearance

  • HS Diploma and 3 years of relevant experience or equivalent combination of education and experience

  • Core hours 9am-3pm

  • Candidate must be able to operate in a team environment as well as successfully work on their own

  • This position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certifications

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#Jet

#CJPost

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA VA Chantilly

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