Current jobs related to Executive Assistant - Chicago - JLL

  • Executive Assistant

    1 week ago

    Chicago, United States WEC Energy Group Full time

    The Executive Assistant performs high level of administrative duties and support. The Executive Assistant interacts, communicates and provides customer service to a variety of company personnel at all organizational levels. Responsibilities include p Executive Assistant, Executive, Assistant, Business Services

  • Executive Assistant

    1 week ago

    Chicago, United States Motorola Solutions Full time

    The Executive Assistant to the CFO will serve as a critical partner in managing the CFO's day-to-day activities, facilitating communication across the organization, and ensuring the smooth execution of strategic initiatives. This role will be on a hy Executive Assistant, Executive, Administrative Assistant, Personal Assistant, Manufacturing, Business...

  • Executive Assistant

    1 month ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A private equity firm located in Chicago, IL is seeking a sharp and experienced Executive Assistant to join their team. The Executive Assistant will support one of the firm’s top executives, owning calendar management and keeping them on track to meet daily goals and deadlines. This is a great opportunity for someone who is able to pivot and work in a...

  • Executive Assistant

    2 months ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Discover an exciting opportunity at a global professional services company, celebrated for innovation and excellence. The team is searching for a dedicated and highly organized Executive Assistant to support three executive officers. This permanent role places you at the heart of our operations, providing crucial support to the leadership team. As an...

  • Executive Assistant

    3 months ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A leading investment firm in Chicago is seeking a dedicated Executive Assistant to support a Senior Executive. The ideal candidate is highly organized, a strong professional communicator, and able to handle sensitive information with discretion. This is a unique opportunity to collaborate with cross-functional teams, top-tier management, and to be a part of...

  • Executive Assistant

    5 days ago

    Chicago, United States Mack & Associates, Ltd. Full time

    An award-winning architectural firm in Chicago is seeking a meticulous and experienced Executive Assistant to join their team! The Executive Assistant will provide comprehensive support to the Executive Team and manage all aspects of their schedules, travel, event planning, and expense reports. The ideal candidate will be proactive, great at anticipating the...

  • Executive Assistant

    3 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    An award-winning architectural firm in Chicago is seeking a meticulous and experienced Executive Assistant to join their team! The Executive Assistant will provide comprehensive support to the Executive Team and manage all aspects of their schedules, travel, event planning, and expense reports. The ideal candidate will be proactive, great at anticipating the...

  • Multifamily Business Development Executive

    1 month ago

    Chicago, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionExciting Opportunity: Multifamily Business Development and Acquisitions ExecutiveLocation: Remote (Midwest / Southern based)CORY is hiring a Multifamily Business Development and Acquisitions Executive who is passionate and driven about multifamily real estate and ready to contribute to exponential growth within an organization...

  • Executive Assistant

    1 month ago

    Chicago, United States Informa, plc Full time

    We are currently looking to hire an Executive Assistant who will provide high-level administrative support to named members of the Informa Connect Senior Leadership team. The ideal candidate will be exceedingly well organized, is a self-starter, able Executive Assistant, Executive, Assistant, Business Services, Skills

  • Executive Assistant

    1 month ago

    Chicago, United States Mark Anthony Group Full time

    We are seeking a proactive and diligent Executive Assistant to join our team. The ideal candidate will possess a proven track record of excellence and accuracy, demonstrating a high level of motivation and a positive attitude. This role requires exce Executive Assistant, Executive, Assistant, Vice President, Project Management, Travel, Automotive, Business...

  • Executive Assistant

    2 months ago

    Chicago, United States HR Value Partners, LLC Full time

    Job DescriptionJob DescriptionExecutive Assistant/Special Projects Manager (The Secret Weapon for Successful Executives)- JPA Chicago Do you pride yourself on being the “go-to” person for things that require a high level of detail and attention? Do you enjoy working closely with executives and ensure all the details are handled so things move seamlessly?...

  • Executive Assistant

    3 months ago

    Chicago, United States LHH Full time

    LHH Recruitment Solutions has partnered with a growing organization, and they are seeking a motivated, detailed, and highly experienced Executive Assistant to join their team in Chicago, IL. Provide comprehensive administrative support for up to four Partners. You should have a minimum of 3 years of Executive Assistant experience to support a busy executive...

  • Executive Assistant

    3 months ago

    Chicago, United States El Milagro Inc. Full time

    Executive AssistantChicago, ILJob Details:Salary: $21/hrLevel: EntryJob Type: Full TimeScheduleDays: 5-day Work Week • Alternating Saturdays • Sundays offHours: Mon-Fri:10am-7pm • Sat: 8am-2pmPosition Summary:We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal functions...

  • Executive Assistant

    6 days ago

    Chicago, United States The Larko Group Full time

    Executive Assistant to the President and CEO Join this mission-driven Nonprofit as the Executive Assistant to the President and CEO. The ideal individual is highly organized, and proactive and will manage the day-to-day schedule, coordinate key meetings, and act as a trusted liaison with stakeholders, ensuring seamless communication across the organization....

  • Executive Assistant

    1 month ago

    Chicago, United States AHEAD Full time

    AHEAD builds platforms for digital business. By weaving together advances in cloud infrastructure, automation and analytics, and software delivery, we help enterprises deliver on the promise of digital transformation. AtAHEAD, we prioritize creating a culture of belonging,where all perspectives and voices are represented, valued, respected, and heard. We...

  • Executive Assistant

    1 month ago

    Chicago, United States RWE AG Full time

    To start as soon as possible, full time , permanent Your future plans RWE Supply & Trading America’s, LLC (RWESTA) is a dynamic energy trading company based in Chicago and a wholly owned subsidiary of RWE Supply & Trading GmbH based in Essen, Germany. RWESTA employs 2,000 employees around the world from over 70 countries. We are excited to offer an...

  • Executive Assistant

    1 month ago

    Chicago, Illinois, United States Mark Anthony Group ("Mike's Hard Lemonade + White Claw") Full time

    We are seeking a proactive and diligent Executive Assistant to join our team. The ideal candidate will possess a proven track record of excellence and accuracy, demonstrating a high level of motivation and a positive attitude. This role requires exceptional organizational skills, and an unwavering commitment to maintaining high standards of excellence. This...

  • Executive Assistant

    1 month ago

    Chicago, United States Havas Group Full time

    Hybrid Agency : Havas Chicago Job Description Summary : The Executive Assistant provides high level secretarial and administrative support for one or more of the organization's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures,...

  • Executive Assistant

    6 days ago

    Chicago, United States The Larko Group Full time

    Join a leading professional services firm where you will provide crucial support to their executive administrative team, ensuring the smooth operation of daily activities. You will manage complex calendars, coordinate meetings, and handle travel arrangements. Your role involves liaising between the executives and stakeholders, drafting and editing...

  • Executive Assistant

    4 weeks ago

    Chicago, United States Green Sleeves Full time

    Job DescriptionJob DescriptionThis is a remote position. From caring for thousands of young trees that have been planted in newly emerged neighborhoods of South Beach and Mission Bay, on the eastern edge of San Francisco, to establishing healthy urban forests on lands that only 20 years ago were abandoned industrial wastelands (in partnership with non-profit...

Executive Assistant

1 month ago

Chicago, United States JLL Full time

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are currently seeking an Executive Assistant (EA) to support our CFO, Markets Advisory and team. This role will be responsible for administrative support and will play a key role in the successful growth of our business. Key priorities will include calendar management, meeting set up, coordinating travel and managing expenses. Prior experience in an Executive Assistant role is required.

The Responsibilities

This critical and highly visible role will have direct interaction with the senior leaders of our finance organization, including our Global CFO. Sensitivity to confidential matters is required. Responsibilities include:

Provide senior level executive administrative support Anticipate meeting needs including reviewing & securing options for space, technology needs, food and beverage service, providing guest access to the building, hosting arrivals Organize and distribute global financial communications Manage and plan complex travel across time zones — both domestic and international Provide calendar management support including, highlighting calendar conflicts and executing recommended resolutions Collaborate with the support team on all day-to-day office activities Ensure the executives are prepared for meetings – securing all materials in advance Prepare documents, proofreading for accuracy and making recommended changes after others review Host and provide support to visiting executives Support HR & Recruiting with candidate interviews, schedules, onboarding and out-processing using Workday Liaise regularly with Enhanced Support Technology Team, Food & Beverage Services, Facilities Team, Reception, Document Center Provide EA backup support for Finance Leaders Plan team meetings including F&B needs Other tasks as assigned

Attributes

Dealing with Ambiguity - effectively cope with change by shifting gears comfortably, acting without having the total picture, and handling risk and uncertainty comfortably Planning and Organizing - ability to establish course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently Anticipation of Critical Needs - ability to successfully anticipate the requirements for future events without being directed or told what is needed Interpersonal Savvy - relate well to all kinds of people inside and outside of the organization with diplomacy and tact. Quick Learner - ability to learn quickly when faced with new problems and challenges Self-Starter - able to start and complete projects independently Time Management - use time effectively and efficiently and with a sense of urgency Written/Oral communications - superior ability to speak and write clearly and concisely Stakeholder focus - dedicated to exceeding manager’s expectations, ensuring excellence in delivery are achieved through the right solution

Qualifications

7+ years of experience in an executive support role Proven ability to handle confidential information discreetly in a diplomatic manner Previous experience in an Executive Assistant role at a large, global firm is strongly preferred Advanced Microsoft office product knowledge (Excel, Word, PowerPoint, and Outlook) required

Location:

On-site –Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table


Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.