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Executive Assistant

3 months ago

Chicago, United States Mack & Associates, Ltd. Full time

A private equity firm located in Chicago, IL is seeking a sharp and experienced Executive Assistant to join their team. The Executive Assistant will support one of the firm’s top executives, owning calendar management and keeping them on track to meet daily goals and deadlines. This is a great opportunity for someone who is able to pivot and work in a fast-paced environment, providing white glove services to internal and external members. This is a hybrid position. The salary range for this role is $100-130k commensurate with experience. Must be able to start at 7:45AM CT.


Responsibilities of the Executive Assistant:

  • Coordinate and manage the executive's calendar, scheduling meetings, appointments, and travel
  • Serve as the primary point of contact between the executive and internal/external stakeholders
  • Plan and organize meetings, including preparing agendas, taking minutes, and following up on action items
  • Book and manage travel itineraries, including flights, accommodations, and ground transportation
  • Organize and maintain confidential files, records, and documentation
  • Assist in the planning, execution, and monitoring of special projects and initiatives
  • Coordinate and manage company events, meetings, and conferences
  • Build and maintain relationships with key internal and external stakeholders
  • Facilitate communication and collaboration between departments and teams
  • Prepare, track, and manage the executive's expenses and budgets
  • Handle ad-hoc tasks and challenges with a solutions-oriented approach
  • Handle sensitive information with the utmost discretion and confidentiality


Requirements of the Executive Assistant:

  • 5-10 years of Executive Assistant experience
  • Prior private equity or financial services experience required
  • Proficient in Microsoft Office Suite
  • Strong verbal and written communication skills
  • Highly organized with keen attention to detail
  • Ability to be a team player and offer support where needed
  • Comfortable and confident in being client-facing


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