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Accounts Payable Specialist
3 months ago
Internal Job Title: Lead Accounts Payable Specialist (hybrid)
Location: US-GA-Atlanta (Sandy Springs)
FLSA: Exempt
Job Overview:
This is a high-volume, fast-paced, customer-facing position with responsibilities for processing vendor payments as well as commission and incentive payables transactions for our company as well as clients who outsource the accounting and payables function to our company. Direct interaction with our vendors and clients is an everyday activity for the Accounts Payable Specialist, so strong communication skills with a customer-centric approach is required. Position responsibilities also include processing Trade Payables invoices through our AP automation tool PaperSave and handling claims and cancellations payment processing on an a as needed basis. Success requires a very organized, detail-oriented, and focused individual to effectively juggle simultaneous demands and numerous special handling requirements.
Position also supports all other activities of the accounts payable function, serving as a backup to other Accounts Payable personnel, ensuring timely and accurate completion of regular processes and special assignments, ensures compliance with company policies, recommends, and assists with implementation of process improvements and best practices, interacts professionally with colleagues, Managers, Senior Leadership and all internal or external customers.
Job Responsibilities:
Process weekly trade payable payments including both print check and ACH.Resolve payment disputes with vendors and research and insure invoices are paid timely.Process monthly Commission payments: work closely with other departments and teams to receive, review, and process Commission Payment files; obtain necessary disbursement approvals; print and mail checks and coversheets or process ACH payments as appropriate.Process scheduled and on-demand Incentive and Profit Share payments.Process claims and cancellation payments as needed on a weekly basis.Coordinate with other departments to investigate and resolve any disputes or discrepancies identified during payment processing. Research and respond to internal and external inquiries concerning Dealer or Agent account status.Identify and resolve errors and exceptions in daily processes; provide guidance and direction to AP staff around handling of exceptions, work with other departments as necessary to address root causes.Assist with management of vendor relationships, work with vendors to establish discounts and beneficial payment terms. Build effective relationships with internal and external customers. Communicate effectively with all customers, advocate customer needs and initiate resolution.Ensure accuracy of invoice coding, vendor payments, and compliance with internal controlsProcess check Stop Payments and Void requests daily; ensure that returned voided checks are recorded and processed timely.Provide back up and coverage to AP Supervisor, Specialists, Team Lead, and Manager, including management of the Accounts Payable mailbox.Maintain a culture of high customer service.Assist in month end closing as required. Assist with other projects as needed. Performs other related work as necessary.The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.
Job Requirements:
Bachelor’s degree or equivalent combination of education and experience, with preference for bachelor’s degree in accounting, business administration, finance, or related field Minimum of five years of experience with full cycle Accounts PayableProficiency with Excel and Word required, experience with Pivot Tables, VLOOKUP, other advanced functions strongly preferred. Experience with Great Plains strongly preferred.Experience with SharePoint preferred.Excellent interpersonal skills, with strong verbal and written communication aptitude required.Excellent critical thinking, analysis and problem-solving skills required.Ability to conceptualize systems and processes to facilitate root cause analysis and creative solutions.Ability to influence and collaborate well with others, interacting effectively in a cross-functional team environment.Must be able to work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness.Must be a self-starter with a strong work ethic.Must be detail-oriented, well-organized, professional, and reliable.Must be authorized to work in the U.SMust be able to successfully pass a background check#LI-Hybrid
Medical, Dental, and Vision Insurance Flexible Spending AccountHealth Savings Account (k) Plan with Company MatchCompany-paid Short-Term and Long-Term DisabilityCompany-paid Life InsurancePaid Holidays and VacationEmployee Referral ProgramEmployee Assistance ProgramWellness ProgramsPaid Community Service OpportunitiesTuition ReimbursementOngoing Training & Personal DevelopmentAnd More
