Administrative Assistant

Found in: Talent US C2 - 2 weeks ago


Jefferson City, United States Jefferson City Public Schools Full time

POSITION TITLE:  Administrative Assistant, 10.5 month

FLSA:                      Non-Exempt

REPORTS TO:         Supervisor

 

TERMS OF EMPLOYMENT:  10.5 month employment with benefits as specified in the Classified Agreement.

 

QUALIFICATIONS:

  • High school diploma
  • Experience working in a professional office setting.
  • Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)
  • Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
  • Use a 10-key calculator and be highly accurate with numbers.
  • Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously.
  • Self-starter; able to work independently.
  • Strong telephone and interpersonal communication skills.
  • Ability to lift 40 lbs. to shoulder height occasionally.

 

ESSENTIAL JOB FUNCTIONS:  

  • Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
  • File and sort paperwork.
  • Input data for recordkeeping in multiple software systems.
  • Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
  • Type and/or draft letters of correspondence.
  • Maintain and order supplies; organize storage areas.
  • Process invoices, track expenses, and produce expense reports.
  • Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events, take meeting minutes.
  • Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.

 

OTHER JOB FUNCTIONS:

  • Maintain confidentiality.
  • Attend meetings and training as directed.
  • Present and communicate in a professional manner.
  • Work additional hours or overtime as directed.
  • Other duties as assigned by supervisor.



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