Accounts Receivable Coordinator

1 month ago

Pittsburgh, United States Fox Rothschild Full time

The Accounts Receivable Coordinator performs day-to-day processing of client payments to ensure that they are deposited and posted in an effective, accurate and up-to-date manner.

ESSENTIAL FUNCTIONS:

Research/ Investigate any payments that are on hold or require additional remittance information to be recognized same accounting period.

Research short pays to ensure accuracy in posting.

Accurately and on a timely basis processes and posts cash receipts/client payments for assigned offices.

Posts wire/ACH payments. Processes daily deposits through electronic banking system.

Processes credit card payments.

Research payments deemed unidentified and posted to unallocated to be recognized same accounting period.

Provides assistance to attorneys, staff and clients on receivable related matters as directed by management.

Maintains records by scanning client payments for Firm archive.

Research cash receipts, coding and posting of receipts and resolves discrepancies.

Reviews related AR reports to ensure compliance.

Troubleshoots client overpayments.

Client Refunds processed timey and accurately.

Projects as assigned by leadership.

Prepare and post write offs and adjustments.

Prepare enrollment forms.

Work collaboratively with other Finance Departments to resolve discrepancies, prepare audits, and ensure client records are correct.

ADDITIONAL FUNCTIONS:

Other accounting duties, as assigned.

QUALIFICATIONS ( EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Minimum two (2) years' experience in accounts receivable role. Law firm or other professional services organization experience preferred. High school diploma or equivalent required. 3E experience preferred, but not required. Good mathematical and accounting skills. Professional standards of confidentiality, tact, discretion, positive attitude and appearance.  Ability to work independently as well as in a team environment. Strong attention to detail; high level of accuracy a must. Strong organizational skills and ability to prioritize and multi-task with a high volume of work in a fast paced environment. Exceptional oral and written communications skills.  Professional and courteous communication with clients, attorneys, paralegals and staff are a must. Strong customer service orientation. Demonstrated experience using Microsoft Office Suite, including Outlook, Word and Excel.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to, computers, telephones, printers, and copiers.

PHYSICAL REQUIREMENTS

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability

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