Tax Team Administrative Assistant

3 months ago

Atlanta, United States Cortland Full time

Overview

As a Tax Team Administrative Assistant, you handle complex situations and multiple responsibilities while simultaneously managing long-term projects and the immediate needs of supervisor’s direct organizational functions, including scheduling, managing calendars, and overseeing invoicing.

Roles You Will Play

The Right-Hand Person

Maintain meeting calendars, coordinate schedules, reserve conference rooms, and organize travel arrangements for the team. Assist with day-to-day projects, departmental goals, and prioritization of professional and personal commitments. Represent the team internally and externally with utmost confidentiality.

The Task Master

Manage administrative duties, including mailings, tax payments, organization, scanning, and document storage. Review and process service provider invoices, ensuring accuracy and timely processing, and track tax payment requests to internal teams. Maintain data integrity in accounting or tax systems, update tax filing trackers, and run necessary accounting reports. Upload and manage accounting and tax information on various service provider and investor portals. Support federal, state, and local tax filings and manage documentation, including certified mail records. Compile and prepare information for IRS audits, transaction due diligence, and financial statement audits. Log and track tax notices, submit expense reports, and provide general administrative support.

The Communicator

Draft and prepare various communications, presentations, and meeting minutes. Liaise between internal and external parties on behalf of the team to streamline communications. Develop and maintain strong internal and external working relationships. 

The Impact You Can Make

Your team is able to successfully achieve departmental and company-wide objectives thanks to all of your assistance in helping them achieve such lofty goals. Team meetings are expertly coordinated, communications are effectively transmitted, and everyday tasks just seem to flow more smoothly ever since you came on board.  Because of your close attention to detail and recommendations for improvement, the success rate for the projects you manage has never been higher

Building Blocks of Success

2+ years of experience as an Administrative Assistant for a fast-growing organization High attention to detail and exceptional organizational abilities Self-starter with a positive attitude Ability to balance competing priorities while maintaining high organization and detail orientation Skilled in handling confidential and time-sensitive information Proven ability to meet deadlines Exceptional communication skills with diverse personalities Proficiency in Microsoft Office Suite, including advanced Excel proficiency Experienced in data management systems

Outro

At Cortland, we create, reimagine, and manage apartment communities for residents nationwide. Headquartered in Atlanta, GA, we have communities and regional offices all over the country, as well as overseas. From product design and procurement to general contracting and property management, we do it all – to make sure our communities are the perfect setting for living life to its fullest.

Our success is fueled by our belief in a better life – where hospitality is always a given, each detail is worth a second thought, and every open door is a new opportunity to go beyond expectations. We come to work every day to create possibilities for people – possibilities that translate into superior living spaces and experiences designed to inspire our residents, associates, and investors to live a better life focused on what matters most to them.

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