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Tax Team Administrative Assistant
2 months ago
Cortland Company is seeking a highly skilled and detail-oriented Tax Team Administrative Assistant to join our team. As a key member of our tax team, you will play a critical role in ensuring the smooth operation of our tax functions.
Key Responsibilities- Meeting Coordination
- Manage meeting calendars, coordinate schedules, reserve conference rooms, and organize travel arrangements for the team.
- Administrative Support
- Assist with day-to-day projects, departmental goals, and prioritization of professional and personal commitments.
- Represent the team internally and externally with utmost confidentiality.
- Task Management
- Manage administrative duties, including mailings, tax payments, organization, scanning, and document storage.
- Review and process service provider invoices, ensuring accuracy and timely processing, and track tax payment requests to internal teams.
- Maintain data integrity in accounting or tax systems, update tax filing trackers, and run necessary accounting reports.
- Upload and manage accounting and tax information on various service provider and investor portals.
- Support federal, state, and local tax filings and manage documentation, including certified mail records.
- Compile and prepare information for IRS audits, transaction due diligence, and financial statement audits.
- Log and track tax notices, submit expense reports, and provide general administrative support.
- Communication
- Draft and prepare various communications, presentations, and meeting minutes.
- Liaise between internal and external parties on behalf of the team to streamline communications.
- Develop and maintain strong internal and external working relationships.
- 2+ years of experience as an Administrative Assistant for a fast-growing organization.
- High attention to detail and exceptional organizational abilities.
- Self-starter with a positive attitude.
- Ability to balance competing priorities while maintaining high organization and detail orientation.
- Skilled in handling confidential and time-sensitive information.
- Proven ability to meet deadlines.
- Exceptional communication skills with diverse personalities.
- Proficiency in Microsoft Office Suite, including advanced Excel proficiency.
- Experienced in data management systems.
Cortland Company is a leading provider of multifamily housing solutions. We are committed to delivering exceptional customer experiences and creating value for our residents, associates, and investors. Our company culture is built on a foundation of innovation, collaboration, and a passion for excellence.
We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.
