School Operations Associate

2 months ago

Columbus, United States KIPP DC Full time

Company Description

KIPP, the Knowledge Is Power Program, is a national network of free, open enrollment, college preparatory public schools dedicated to preparing students in underserved communities for success in college and life. There are 285 KIPP schools across the nation and the District of Columbia, serving more than 175,000 students and alumni with more than 15,000 educators. 

Founded in 2008 with 50 students in 5th grade, KIPP Columbus currently educates 2,000 students in grades Kindergarten through twelfth. With a mission to, together with families and the community, create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose -- college, career, and beyond -- KIPP has maintained excellence in its growth, and will improve upon that standard – proving what is possible in public education.

KIPP Columbus continues to rank as one of the top schools for academic growth of any school in the state of Ohio, and is a top performing urban school in the state for academic growth. In our first three graduating classes (in spring 2020, 2021, and 2022) 100% of students were accepted to college and/or military service with nearly $40 million in merit scholarships from colleges and universities awarded.

In addition to academic excellence, KIPP Columbus also partners with nearly 100 community organizations to provide extracurricular activities, programming, health and wellness services, meals, and more to KIPP students, families, and the broader community. KIPP is also a member of the Ohio High School Athletic Association, offering more than 10 varsity sports. 

The KIPP Columbus learning campus will continue to advance student learning, expand partnerships, enable superior programming, and serve as a teaching and leadership lab for schools nationwide, reimagining education through a deeper lens of antiracism, excellence, and joy as we expand to educate nearly 4,000 students on our learning campus in the coming years. 

Interested in learning more about our school? Please check out our website:

The Opportunity

Reporting to the Senior Operations Associate and accountable to the Regional Operations Team, the Operations Associate is a school-based leadership role that oversees all operational functions necessary to run a high-performing school. This includes systems supporting maintenance, purchasing, facilities, food services, transportation, technology, student recruitment, student data, regulatory compliance, human resource administration, and academic operations support. The Operations Associate serves as a key member of the school’s Leadership Team, ensures that the school’s operations meet high standards of operational excellence, and enables instructional leaders and staff to focus on driving strong student achievement outcomes.

Job Description

Key responsibilities include, but are not limited to, the following:

School Operations Leadership & Operations Team Management

In partnership with the School Leader and the region, develops and maintains the school-wide operations vision that supports and operationalizes the academic and cultural vision of the school Manages, coaches, and develops school operations team members (including front office staff) and holds them accountable to goals and outcomes Serves as the primary point of contact for School Operations, responding to requests and collaborating with teammates across the region to build scalable, region-wide systems, policies, and procedures

Finance & Purchasing

Works closely with the School Leader to order and actively manage supply inventory throughout the year Manages the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchases orders, invoices, and reimbursement requests; approves school purchases under a specific financial threshold

Facilities & Maintenance

Oversees most facilities issues, including maintenance, managing staff/vendors, aesthetics, shared space agreements, and school safety Regularly conducts facilities walkthroughs and liaises with custodial staff/vendors to ensure that the facility looks the best it can  Ensures that the main office is neat, organized, welcoming and has all important parent facing materials

Student & Family Services (School Ops; Communications; Field Trips/Events)

Serves as the eyes and ears of the school to ensure that all school operations run seamlessly each and every day, proactively problem solving and developing systems where needed Supports overseeing all aspects of food service, including quality, managing staff/vendors, meal tracking, compliance, and meal delivery in collaboration with regional leaders. Oversees school arrival and dismissal procedures, and setting and managing staff duty schedules Owns all logistics ( transportation, lodging, meals, staffing plan, etc.) of all off-site field trips and all on-site special events (Report Card Nights, Performances, Graduation, staff celebrations, etc.) Serves as point person for hosting visitors on school tours. Serves as point person for hosting school events.

Technology & Equipment

Ensures that students and staff have access to needed technology and works with Tech Team to plan technology related enhancements Leads the school opening/start up process each year to ensure that doors are ready to open by ordering furniture, equipment, instructional supplies, and ensuring that student services ( food service, transportation) are ready to go in collaboration with the Director of School Operations. Manages the school’s supply and asset inventory ( computers, textbooks)

Student Information, Testing, and Academic Operations Support

Manages and supports systems for and maintains accurate student data and information in compliance with federal, state, regional and school expectations Works with the School Leaders to manage the logistical elements of all major student assessments Manages logistics of report cards/progress reports/transcripts

Student Recruitment & Enrollment

Supporting the management of student recruitment strategies to ensure that the school begins the academic year with full classes and actively recruits to fill open seats Ensures that parent info sessions, school tours, and the lottery and enrollment process are tightly planned and executed

Risk Management, Compliance

Ensure that the school is prepared for emergencies by conducting all drills and training staff on emergency plans Partners with regional HR/recruitment on the new hire process ( interviews, new hire offer letters, onboarding, operations preparations)

Qualifications

Bachelor’s degree or 3 to 7 years of work experience, preferably in education and/or business or operations management  Demonstrated management and leadership skills ( at least 2 years managing a team or multiple large projects) Strong project and time management skills; ability to effectively backwards plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results Strong strategic and analytical skills with an aptitude for shifting from fire-fighting to systems-building Sense of humility, customer service mindset, and shows urgency and the ability to proactively solve problems and make decisions quickly Team player with strong interpersonal and stakeholder management and relationship building skills Ability to lead, influence, and hold others accountable to upholding high standards of operational excellence High level of comfort with financial oversight and budgetary tracking Ability to be calm under pressure, especially in difficult conversations with parents and staff Excellent organizational, verbal, and written communication skills Excellent computer skills, including Microsoft Word, Microsoft Powerpoint and Microsoft Excel Desire to continuously learn and increase effectiveness as a professional Belief that outstanding school leaders, staff, and teachers can achieve excellent outcomes for all students Ability to persevere with a sense of optimism, strong problem solving skills, and desire to learn and grow in a collaborative professional learning community Willingness, and commitment, to go above and beyond to prove the possible with students. Ability to multi-task and work within an ambiguous, fast-moving, start-up environment, while driving toward clarity and solutions Excellent written and oral communication skills Extreme flexibility, with a strong work ethic and an entrepreneurial spirit to accommodate high levels of responsibility and multiple priorities Model the values of KIPP Columbus (Imagine, Navigate, Seek, Persevere, Integrity, Responsibility, and Empathy) 

Additional Information

Compensation

KIPP Columbus offers a generous salary and a comprehensive benefit plan including medical, dental and vision insurance, as well as group term life insurance, FSA, retirement plan and paid time off.

Statement of Non-Discrimination

KIPP Columbus is committed to a policy of equal treatment for all individuals applying to the school for consideration of any position (admission, employment, etc.). KIPP Columbus does not discriminate on the basis of disability, gender, nationality, race or ethnicity, religion, sexual orientation, or any other characteristic that is contained in the definition of hate crimes set forth in Section of the Ohio Revised Code.

  • School Transportation Operator

    2 weeks ago

    Columbus, Ohio, United States Durham School Services Full time

    Position Overview - School Bus Driver The primary responsibility of a School Bus Driver is to ensure the safe and timely transportation of students to and from school. Our commitment to safety is unwavering, as we prioritize the well-being of the children entrusted to our care. It is essential that students arrive at school prepared and ready to engage in...

  • School Operations Associate

    2 months ago

    Columbus, Ohio, United States KIPP Columbus Full time

    Job DescriptionKey responsibilities include, but are not limited to, the following:School Operations Leadership & Operations Team ManagementIn partnership with the School Leader and the region, develops and maintains the school-wide operations vision that supports and operationalizes the academic and cultural vision of the schoolManages, coaches, and...

  • Custodial Services Associate

    2 weeks ago

    Columbus, Mississippi, United States Columbus Municipal School District Full time

    Position Overview:As a vital member of the custodial team, the Custodial Services Associate plays a crucial role in maintaining a clean and safe environment within the Columbus Municipal School District. This position requires a commitment to excellence in cleanliness and sanitation standards.Key Responsibilities:1. Demonstrate effective reading...

  • Warehouse Operations Associate

    2 weeks ago

    Columbus, Ohio, United States Airtron Heating & Air Conditioning - Columbus Full time

    Position OverviewAirtron Heating & Air Conditioning - Columbus is seeking a dedicated full-time Warehouse Operations Associate to contribute to our dynamic team.REASONS TO CONSIDER THIS POSITIONWe are a reputable organization that values its workforce. Our Warehouse Operations Associates receive a competitive salary ranging from $16 to $22 per hour, based on...

  • Warehouse Operations Associate

    2 weeks ago

    Columbus, Ohio, United States Airtron Heating & Air Conditioning - Columbus Full time

    Position OverviewAirtron Heating & Air Conditioning - Columbus is seeking a dedicated full-time Warehouse Operations Associate to enhance our operational efficiency.REASONS TO CONSIDER THIS POSITIONWe are a prominent organization that values its workforce. Our Warehouse Operations Associates receive a competitive salary ranging from $16 to $22 per hour,...

  • Equipment Operations Associate

    5 days ago

    Columbus, Ohio, United States 0001 United Rentals (N A), Inc Full time

    Job Summary:0001 United Rentals (N A), Inc is seeking a highly motivated and detail-oriented Equipment Operations Associate to join our team. As an Equipment Operations Associate, you will play a critical role in ensuring the smooth operation of our branch by providing labor assistance to service technicians, sales staff, and other branch personnel.Key...

  • Admissions Operations Specialist

    5 days ago

    Columbus, Ohio, United States Columbus School for Girls Full time

    About the RoleColumbus School for Girls is seeking a highly organized and detail-oriented Enrollment Operations Coordinator to join our Admissions Team. As a key member of our team, you will be responsible for managing all aspects of the admission office database, from inquiry to enrollment and re-enrollment.Key ResponsibilitiesDatabase Management: Oversee...

  • Enrollment Operations Coordinator

    3 days ago

    Columbus, Ohio, United States Columbus School for Girls Full time

    About the RoleColumbus School for Girls is seeking a highly organized and detail-oriented Enrollment Operations Coordinator to join our Admissions Team. As a key member of our team, you will play a critical role in supporting the enrollment process, from initial inquiries to final decisions.Key ResponsibilitiesManage the admissions database, ensuring...

  • Financial Operations Associate

    2 weeks ago

    Columbus, Ohio, United States Contract Lumber Full time

    Financial Operations Associate Compensation: $28-30/hr. (commensurate with experience) Location: Pataskala, Ohio. Contract Lumber is committed to fostering strong partnerships with our builder clients to enhance their operational efficiency and profitability. Our business practices are grounded in ethical standards, focusing on delivering outstanding...

  • [RESUME DROP ONLY] School Operations

    3 months ago

    Columbus, United States United Schools Network Full time

    Job DescriptionJob DescriptionWE ARE CURRENTLY NOT ACTIVELY RECRUITING FOR THIS POSITION.  IF YOU’D LIKE TO BE CONSIDERED IF/WHEN WE RE-OPEN THIS SEARCH, PLEASE SUBMIT YOUR APPLICATION:[Resume Drop Only] SCHOOL OPERATIONSPosition: School Operations (Operations Manager, Operations Associate, Office Coordinator) Campus: United Preparatory Academy (East or...

  • School Bus Driver

    4 weeks ago

    Columbus, United States Durham School Services Full time

    Job Description - School Bus Driver (242109) Job Description School Bus Driver-(242109) Description School Bus Driver Getting students to school safely, on time, and ready to learn® is what we do. We work tirelessly to ensure the peace of mind of those who have entrusted their children to us. Safety, above all, is the cornerstone on which we...

  • Pharmacy Operations Associate

    2 weeks ago

    Columbus, Ohio, United States RTA US Full time

    Position OverviewA prominent Health Financial Service is seeking to onboard a Pharmacy Operations Associate.Contract Type: 3 Months - Potential for Permanent PlacementCompensation: $20 per hourWorking Hours: Monday to Friday, 7:30 AM - 4:00 PM CSTAs a Pharmacy Operations Associate, you will be integral to the efficient processing of prescription orders. This...

  • Financial Operations Associate

    1 week ago

    Columbus, Ohio, United States Creative Financial Staffing Full time

    FINANCIAL OPERATIONS ASSOCIATE:POSITION SUMMARYThe Financial Operations Associate will play a crucial role in managing the complete accounts payable process while also providing additional accounting support as necessary. This role is essential for ensuring that financial transactions are executed accurately and efficiently, thereby maintaining expense...

  • School Operations Manager

    1 week ago

    Columbus, Ohio, United States United Schools Network Full time

    Position OverviewThe United Schools Network (USN) is seeking dedicated individuals for the role of School Operations. This position is crucial for ensuring the seamless functioning of our educational institutions, allowing educators to concentrate on delivering quality instruction while students engage in meaningful learning experiences.Role...

  • Student Transportation Operator

    2 weeks ago

    Columbus, Ohio, United States Durham School Services Full time

    Position Overview - School Bus Driver The primary responsibility of a School Bus Driver is to ensure the safe and timely transportation of students to and from school. Our commitment to safety is unwavering, as we strive to provide peace of mind to parents and guardians. We prioritize the well-being of children, ensuring they arrive at school ready to...

  • Operations Associate

    1 month ago

    Columbus, United States Jackpot Full time

    Job DescriptionJob DescriptionJackpot is on a mission to create the most trusted online lottery and gaming destination and we're starting by building the world's most user-friendly digital lottery platform. We are continuing to grow our team, where you will be a key team member and contributor to the business. Our exceptional team members are alumni...

  • Operations Associate

    3 weeks ago

    Columbus, United States Jackpot Full time

    Job DescriptionJob DescriptionJackpot is on a mission to create the most trusted online lottery and gaming destination and we're starting by building the world's most user-friendly digital lottery platform. We are continuing to grow our team, where you will be a key team member and contributor to the business. Our exceptional team members are alumni...

  • Operations Associate

    2 months ago

    Columbus, United States Zipline Logistics Full time

    Job DescriptionJob DescriptionDescription:What does Zipline Logistics do?Zipline Logistics empowers consumer goods brands through expert strategies and world-class service. Learn more.What is Working for Zipline Like?Zipline Logistics has been consistently ranked a best place to work in Ohio over the years! There’s always something fun and exciting going...

  • Office Operations Coordinator

    1 week ago

    Columbus, Ohio, United States New Story School Full time

    Are you passionate about supporting educational initiatives and enhancing organizational efficiency?New Story School is on the lookout for a dedicated Office Operations Coordinator to facilitate essential administrative functions for our educational teams. This role is vital in ensuring smooth operations and effective communication within our...

  • School Operations Manager

    1 week ago

    Columbus, Ohio, United States United Schools Network Full time

    Position OverviewThe School Operations role is essential for ensuring the efficient functioning of our educational institutions. This position encompasses all non-instructional aspects, allowing educators to concentrate on teaching and students to focus on their learning.Key Responsibilities:Oversee interactions with vendors and manage facilities...