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Temporary Senior Administrative Associate

2 months ago

Austin, United States The University of Texas at Austin Full time

Job Details

:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. This temporary assignment may transition to regular status. The projected end date is July 31, 2027.

Purpose

The purpose of this position it to perform administrative functions, including processing financial documents, to support the day-to-day management of The Empirical Macroeconomic Policy Center of Texas (EMPCT)

Responsibilities

Support Co-directors, EMPCT affiliated faculty, pre-doctoral researchers, and invited speakers with administrative requests, such as procurement, contracts, budgeting, and travel authorization and reimbursement.

Coordinate and oversee the annual EMPCT conference: Arrange venue, meals, and refreshments, for the Conference Make travel arrangements for each attendee (usually 20 per conference).

Work to submit grants across multiple funding opportunities Support and documentation across all project deliverables Other duties as assigned.

Required Qualifications

Bachelor's degree and three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level, or high school graduation or GED, and seven years of clerical experience. Experience with DEFINE, particularly VP1, VP2, VP5, VP6, VP7, and the FRMS system (transfers and point plus). Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Prior experience working in Workday, Define, and other UT systems. Working knowledge of UT policies and procedures. Demonstrates skills in working effectively with a team, setting appropriate goals and attaining positive results Team player with excellent interpersonal skills and ability to foster a cooperative work environment and develop positive and effective working relationships Independent and self-motivated worker, able to be effective with limited supervision Excellent communication skills (written and verbal) in English Proactive and solution-oriented work style preferred Ability to be flexible, balancing multiple priorities, deadlines, and competing interests with attention to detail and quality

Hourly Rate

$28.85 + depending on qualifications

Working Conditions

Attire: Business Casual

Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift

Hours per week - 20

The work hours are from 8 to 5

The actual work schedule is to be discussed and agreed upon with the supervisor

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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