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HR Administrator

4 months ago

Flagler Beach, United States Brunswick Full time

JOB OVERVIEW

The Human Resources Coordinator is an integral part of the Boston Whaler HR team,providing administrative and tactical support for the HR Business Partners and HR Management at our Edgewater and Flagler Beach, FL locations. The HR Coordinator will deliver exceptional customer service to our employees and leaders, while identifyingopportunities to improve the employee experience. This position may also support a small client group.

Boson Whaler employees are eligible for benefits on the first day of employment which include medical, dental, vision, 401(k), tuition reimbursement, profit sharing, annual bonus program, paid parental leave for birthing and non-birthing parents, and much more Boston Whaler offers paid vacation time that isaccrued over each bi-weekly paycheck plus 8 days of paid holidays.We pride ourselves on growing our people potential and encourage career growth within our organization.

DUTIES & RESPONSIBILITIES

Provide day-to-day human resources support to employees with the underlying objective to strengthen employee relations and engagement to enhance a positive work environment

Lead the onboarding process for all new hires, including medical marijuana and rehire verifications, pre-hire communication, orientation development, preparation, and delivery, badge creation, I-9 verification

Ensure new hire information accuracy within our Payroll and HRIS systems, including time off balances, schedules, service dates, supervisors, cost centers, compensation

Process employee changes, including promotions, demotions, terminations, and supervisor, shift, cost center or compensation changes. Conduct regular audits to ensure all employee information is correct.

Lead Employee Activity Committee, employee engagement initiatives, and community involvement events

Complete stay and exit interviews, as well as new hire follow-ups. Communicate and highlight noticeable trends to HR Business Partners and Leadership Team

Partner with Worker’s Compensation lead tomaintain records and complete necessary documentation.

In coordination with the division Payroll lead and the centralized Payroll team, conduct regular Payroll audit and address payroll issues. Provide information to the Payroll team for unemployment claims, garnishments, etc. 

Support cyclical processes such as open enrollment, merit, bonus, performance, reviews, Conflict of Interest disclosures, motor vehicle records checks, etc. 

Assist HRBPs and HR Managers with Employee Relations investigations. Manage basic employee relation issues within client group

Walk the manufacturing shop floor to interact with hourly employees and build a positive work environment. Build trusting relationship with employees and leaders.

Partner with HR Shared Services and HR COEs on implementation of HR initiatives/services.

Represent Boston Whaler as Learning Management System Administrator

Track and process employee referrals and sign on bonuses

Create communication memos for all employee changes

Assist in preparation for HR trainings and other plant meetings 

Scan and save documents to electronic employee files

Other duties as assigned.

QUALIFICATIONS

Bachelor’s Degree in human resources managementor related field; or 1-3 years of related experience and/or training; or equivalent combination of education and experience

Basic knowledge of multiple human resources functions including tactical HR processes, HR Systems, and Talent Acquisition processes

Proficient in MS office (Outlook, Excel, Word)

Proven experience handling information with confidentiality

Excellent communication, interpersonal, organizational, and time management skills with strong attention to detail. Communication should be professional and proactive. Be able to listen to understand

PREFERREDADDITIONAL SKILLS & EXPERIENCE

Proactive team player who is a self-starter with constant attention to improvement.

Comfortable multi-tasking ina fast-pacedenvironment. Manage multiple, competing priorities, facilitate business processes, and work effectively both independently and as part of a collaborative team

Ability to develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences

Bilingual English/Spanish, a huge plus

Experience with: HRIS and Payrolls systems, SharePoint, Power Platform

SHIFT & WORK SCHEDULE

The standard work schedule for this position is Monday – Thursday 7:00 am-5:00 pm and Friday 7:00 am-11:00 am

Additional hours or schedule adjustments may be required basedon business needs. This could include an occasional adjustment of schedule to support our night shift operations.

This position will be based out of Edgewater and will support Flagler location, which may require travel up to 15-20% of the time.

WORK ENVOIRNMENT & PHYSCIAL REQUIREMENTS

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and inspiration. We encourage people from all backgrounds to apply to our positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentialfunctions.

Typical office working environment with time spent on the shop floor regularly. 

Office is climate controlled. Shop floor is non-climate controlled. Temperature fluctuates with outside environmental conditions, such as air temperature, radiant heat from sunlight, air movement, and humidity levels.

Frequent exposure to high temperatures while on the shop floor, including a hot and humid environment, especially during summer months.

Noise level is moderate with intervals of spikes

Required to wear safety glasses,hearing protection, and utilize other safety equipment and personal protect equipment (PPE)while present on the production/shopfloor.

Frequent exposure to moving mechanical parts, resins, fiberglass dust & cloths, epoxy, composites, and other chemicals. 

Ability to walk or stand for extended periods of times.

Ability to regularly bend, stoop, kneel, twist, crouch, reach, climb, and lift or move up to 35 pounds. 

Vision abilities required include close vision, peripheral vision, and depth perception.