Administrator

1 month ago

Helena, United States DNV Full time

DNV is currently seeking an Administrator to support our Energy Efficiency and Clean Energy Programs. The primary objective of the program is to help customers reduce consumption, lower energy cost and improve the environment. The ideal candidate for this position will collaborate closely with the project manager, contractors, and property owners to assist them in applying for program incentives. In addition, the responsibilities include managing the main phone line, processing applications and corresponding through email addresses.

This hybrid role is based at our DNV office in Helena, MT, presenting a dynamic hybrid schedule where employees will typically spend three (3) days per week working from either a DNV office or client location/site. Further details regarding role-specific requirements will be shared during the interview process.

What You’ll Do

Ensure quick, accurate, and timely data entry of project work and program documentation, playing a pivotal role in maintaining organized records.  Execute application data entry, manage databases, and undertake regular updates and maintenance to guarantee the accuracy and relevance of information.  Collaborate with the project manager to facilitate effective team and client meetings by preparing agendas, taking minutes, tracking action items, and proactively following up on them to ensure seamless workflow. Handle the fielding and logging of telephone calls, emails, and online chats from customers and contractors, providing prompt and efficient responses to inquiries.  Conduct a comprehensive review of application submissions along with supporting project documents, seek approvals to reserve project for funding, submit project for incentive payment once project is complete. Provide invoicing support to ensure financial processes align with program requirements. As a dedicated team player, communicate effectively within the team, fostering a collaborative and cohesive working environment. Conduct or attend outreach events to promote energy efficiency, clean energy programs and refrigerant replacement programs. Generous paid time off (vacation, sick days, company holidays, personal days) Multiple Medical and Dental benefit plans to choose from, Vision benefits Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA Employer-paid, therapist-led, virtual care services through Talkspace 401(k) with company match Company provided life insurance, short-term, and long-term disability benefits Education reimbursement program Flexible work schedule with hybrid/remote opportunities Charitable Matched Giving and Volunteer Rewards through our Impact Program Volunteer time off (VTO) paid by the company  Career advancement opportunities

**Benefits vary based on position, tenure, location, and employee election**

How We Do It

We Care, We Dare, We Share

DNV is a proud equal-opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department Information received relating to accommodations will be addressed confidentially.

DNV is proud to announce being named one of Houston’s best places to work in the 2022 Houston Business Journal – Best Places to Work competition.

For more information 

Read more here

Please visit our website at 

What is Required

Associates Degree in Business or a related discipline and/or three (3) years of professional experience in administrative services required.  Excellent English communication (both verbal and written), along with superior customer service and phone skills, organization, grammar, and spelling skills are essential. Ability to work with local and national team members. Valid driver's license and reliable transportation required. Ability to work well under pressure in time-critical situations and be productive and self-motivated during slow periods. Ability to take direction from multiple people and perform varied tasks. Excellent organizational skills and attention to detail. Strong interpersonal skills with a customer-service attitude and team-oriented spirit. Strong knowledge in MS Word, Outlook, Excel, and PowerPoint. We conduct pre-employment drug and background screening.

What is Preferred

Bachelor’s degree in Business or related discipline

*Immigration-related employment benefits, for example visa sponsorship, are not available for this position*

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