Office Coordinator
1 month ago
Title: Office Coordinator
Location:Vancouver, British Columbia, CA, V6H 3V3
Requisition ID: 126272Job Summary
Based in Vancouver, BC, the Office Coordinator is responsible for supporting facility-related activities. This position takes direction for the Regional Facility Operations Manager. This position supports the client’s business services, site events, and site operations. The Office Coordinator serves as a department liaison to the employees, local leadership, and the Workplace Experience team. This position is responsible for the delivery of all assigned facility and business services. The Office Coordinator ensures that services are delivered cost effectively and executed to world-class standards.
The Office Coordinator is a client-facing role, and deals directly with site employees, visitors, and contractors. In addition, this position will work collaboratively and cross-functionally with the entire Workplace Experience team on the development and delivery of new initiatives and maintaining the utilization of the office space in accordance with portfolio standards, leading business readiness, change management planning, establishing parity of amenities, documentation of best practices and development of standards on service levels.
Job Requirements
Build strategic relationships with the local leadership to align service deliveries to their business objectives and site needs. Will provide receptionist presence, including phone answering, guest sign-in, survey attestation confirmation, conf room scheduling, catering scheduling assistance, and other related receptionist duties. Provide exemplary customer service through employee feedback mechanisms – i.e. surveys, focus groups, ad hoc group meetings, etc. Organize and manage local employee events, including all hands, town halls, office parties, etc. Event set up coordination and management to ensure inside or outside vendors set event up according to specified standards. Ensures that supplies are ordered, and supply cabinets stocked. Responsible for site shipping and receiving operations. Provide support for the import/export of NetApp property to and from Canada. Ensure that all operations adhere to and remain in compliance with all company policies. Coordinate with Property Manager or local contractors for maintenance and repair of miscellaneous issues that may arise. Offer project support for all assigned facility related projects. Track assets such as furniture, fixtures, etc. Maintain records for ISO audits including, but not limited to keeping ISO Operations binder up to date, using proper documentation and tracking for e-waste pickups, maintain service logs for equipment, monthly inspections of fire extinguishers, and related tasks that support NetApp’s ISO programs. Analyze current procedures and implement process improvements as necessary in partnership with manager and local leadership.Minimum Qualifications
3 plus year experience in a building operational support role Knowledge of basic facility management and real estate principles MS Office experience; Outlook, Excel, Word, Powerpoint, Teams Strong customer service orientation and problem resolution skills Strong organizational skills, independent thinking with ability to prioritize Demonstrated ability to manage multiple projects Self-motivated, detail-oriented, flexible and able to think strategically Requires excellent verbal and written communication skills Must be able to consistently lift up to 30 pounds. Ability to sit, stand and walk for extended periods of time and capable of extensive bending, stooping, stretching, pushing, and carrying.
Job Segment: Real Estate, Administrative Assistant, Office Manager, Shipping and Receiving, Facilities, Sales, Administrative, Operations
-
Office Coordinator
2 months ago
Scottsdale, United States Golden Heart Senior Care Full timeGolden Heart Senior Care is looking for an Office Coordinator. You will be responsible for many tangible and intangible things in the office. You will be responsible for bringing a shiny, sunny and upbeat mood to the office daily. You will help develop structure in the office. You will do all and not limited to hiring, scheduling, filling, organizing, client...
-
Office Coordinator
3 days ago
Scottsdale, United States Golden Heart Senior Care Full timeGolden Heart Senior Care is looking for an Office Coordinator. You will be responsible for many tangible and intangible things in the office. You will be responsible for bringing a shiny, sunny and upbeat mood to the office daily. You will help develop structure in the office. You will do all and not limited to hiring, scheduling, filling, organizing, client...
-
Orthodontic Office Treatment Coordinator
1 week ago
Scottsdale, United States Great Big Smiles Orthodontics Full timeGreat Big Smiles Orthodontics is always looking for talent as a full-time Orthodontic Office Treatment Coordinator to join our team in the Scottsdale, AZ area and promote practice growth while helping create an office atmosphere that is positive and welcoming. This full-time position earns a competitive wage, depending on experience, with possible additional...
-
Orthodontic Office Treatment Coordinator
1 week ago
Scottsdale, United States Great Big Smiles Orthodontics Full timeGreat Big Smiles Orthodontics is always looking for talent as a full-time Orthodontic Office Treatment Coordinator to join our team in the Scottsdale, AZ area and promote practice growth while helping create an office atmosphere that is positive and welcoming. This full-time position earns a competitive wage, depending on experience, with possible additional...
-
Orthodontic Office Treatment Coordinator
2 weeks ago
Scottsdale, United States Great Big Smiles Orthodontics Full timeGreat Big Smiles Orthodontics is always looking for talent as a full-time Orthodontic Office Treatment Coordinator to join our team in the Scottsdale, AZ area and promote practice growth while helping create an office atmosphere that is positive and welcoming. This full-time position earns a competitive wage, depending on experience, with possible additional...
-
Care Coordinator
3 weeks ago
Scottsdale, United States Barrow Brain and Spine Full timeCare Coordinator - Scottsdale/Osborn Office Barrow Brain and Spine is a physician-owned specialty practice focused in the areas of neurosurgery and advanced spine care and pain management. As a partner of Barrow Neurological Institute, the practice encompasses 32 neurosurgeons, 8 physiatrists and performs more than 9,000 surgeries each year. This globally...
-
TX: Front Office Coordinator
3 weeks ago
Scottsdale, United States BASIS Science Full timeTX: Front Office Coordinator - BASIS Jack Lewis Jr [Immediate Opening] Department: Administration (Staff) Office: BASIS San Antonio Primary - Jack Lewis, Jr. Campus BASIS Jack Lewis Jr is seeking a Front Office Coordinator to join our bright, passionate team! Daily Hours: 7:00am - 4:00pm Primary Job Responsibilities include but are not limited to: Developing...
-
Office Manager
2 months ago
Scottsdale, United States House of Cars Arizona Full timeJob DescriptionJob DescriptionHouse of Cars Arizona, a leading pre-owned vehicle dealership in Scottsdale, Arizona, is seeking an experienced Office Manager to join our team. As an Office Manager, you will play a vital role in ensuring the smooth operation of our administrative functions and maintaining a high level of customer service. With a focus on...
-
Office Administrator
2 weeks ago
Scottsdale, United States Kennard Associates Full timeJob DescriptionJob DescriptionJob Title: Office AdministratorLocation: Scottsdale, AZCompensation: $45,000 annuallyBenefits: Health insurance, 401k participation, paid time off.Job Type: Full-Time W2 Office AdministratorAbout Us:Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and...
-
Office Administrator
2 months ago
Scottsdale, United States Kennard Associates Full timeJob DescriptionJob DescriptionJob Title: Office AdministratorLocation: Scottsdale, AZCompensation: $45,000 annuallyBenefits: Health insurance, 401k participation, paid time off.Job Type: Full-Time W2 Office AdministratorAbout Us:Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and...
-
Chief Operating Officer
2 months ago
Scottsdale, United States Provident Law® Full timeJob Title: Chief Operating Officer / Chief Financial Officer (COO/CFO)Department: AdministrationReports To: Managing AttorneyEMP Type: ExemptEMP Status: Full-TimeLocation: Phoenix Position Summary: The Chief Operating Officer / Chief Financial Officer (“COO”) is responsible for the management of the office and for overseeing the firm’s personnel and...
-
Chief Operating Officer
2 weeks ago
Scottsdale, United States Provident Law® Full timeJob Title: Chief Operating Officer / Chief Financial Officer (COO/CFO)Department: AdministrationReports To: Managing AttorneyEMP Type: ExemptEMP Status: Full-TimeLocation: Phoenix Position Summary: The Chief Operating Officer / Chief Financial Officer (“COO”) is responsible for the management of the office and for overseeing the firm’s personnel and...
-
Facilities Coordinator
2 weeks ago
Scottsdale, United States Community Medical Services Full timeOverview: Shift: 6:30a - 2:30p - hybrid (2 days in office and 3 days remote after 4-6 weeks of in person training) The Facilities Coordinator will work closely with the Manager of Facilities to support all facilities activities. The Facilities Coordinator will provide administrative support to the Facilities Department, manage office functions including:...
-
Facilities Coordinator
2 weeks ago
Scottsdale, United States Community Medical Services Full timeOverview: Shift: 6:30a - 2:30p - hybrid (2 days in office and 3 days remote after 4-6 weeks of in person training) The Facilities Coordinator will work closely with the Manager of Facilities to support all facilities activities. The Facilities Coordinator will provide administrative support to the Facilities Department, manage office functions including:...
-
Facilities Coordinator
2 weeks ago
Scottsdale, United States Community Medical Services Full timeOverview: The Facilities Coordinator will work closely with the Manager of Facilities to support all facilities activities. The Facilities Coordinator will provide administrative support to the Facilities Department, manage office functions including: Work Order coordination, access assignments, database management, daily office operations, maintaining...
-
Office Administrator
2 weeks ago
Scottsdale, United States Lumifi Cyber Full timeJob DescriptionJob DescriptionOffice AdministratorJob Type: Full-Time, ExemptLocation: Scottsdale, Arizona (on-site)The Office Administrator is responsible for general office, reception, and administrative duties. As well as completing administrative tasks related to the finance department, human resources department, and sales department. The Office...
-
Office Administrator
3 weeks ago
Scottsdale, United States Lumifi Cyber Full timeJob DescriptionJob DescriptionOffice AdministratorJob Type: Full-Time, ExemptLocation: Scottsdale, Arizona (on-site)The Office Administrator is responsible for general office, reception, and administrative duties. As well as completing administrative tasks related to the finance department, human resources department, and sales department. The Office...
-
Office Manager
2 months ago
Scottsdale, United States The Royal Institute For Advanced Sp Full timeJob DescriptionJob DescriptionBenefits:Dental insuranceHealth insurancePaid time offTraining & developmentVision insuranceBenefits/PerksCompetitive CompensationCareers AdvancementJob SummaryWe are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates...
-
Care Coordinator
1 month ago
Scottsdale, United States Barrow Brain & Spine Full timeDescription Our World-Class Team Begins with YOU! Barrow Brain and Spine is a physician-owned specialty practice focused in the areas of neurosurgery and advanced spine care and pain management. As a partner of Barrow Neurological Institute, the practice encompasses 32 neurosurgeons, 8 physiatrists and performs more than 9,000 surgeries each year. This...
-
office clerk
4 weeks ago
Scottsdale, United States 4Sight Full timeJob DescriptionJob DescriptionJob Title: Office ClerkCompany: 4SightLocation: Scottsdale, ArizonaJob Type: Full-TimeJob Description:4Sight is seeking a highly organized and reliable Office Clerk to join our team in Scottsdale. As an Office Clerk, you will provide essential administrative support to ensure the smooth operation of our office. Your...