Administrative Assistant

4 weeks ago

Federal Way, United States Korean Women's Association Full time

Korean-Bilingual Federal Way Home Care Administrative Assistant King County, Federal way

Purpose of Position

Under immediate supervision, provides clerical support and other personnel related duties. Interaction with staff, customers and public is an integral part of this position. After initial guidance, employee performs recurring assignments without specific instruction and resolves day to day problems under available guidance. Assistance is readily available on unusual or questionable transactions. The Supervisor spot checks the work, or it is reviewed in the course of subsequent processes. In offices with more than one Admin. Assistant duties will be split between supervisors. Korean speaking.


Essential Duties and Responsibilities- Korean speaking

Human Resources

Recruiting: Bilingual Korean speaking

Coordinate with homecare supervisors/program manager to recruit caregivers (CGs) as needed, e.g. job fairs, post flyers, advertising, etc.

Pre-screening CG applications, complete WATCH background check for candidates ready to be interviewed by homecare supervisor;

Process WATCH, BCCU background checks & Character, Competence, Suitability (CCS)as needed;

Conduct reference checks; and

Set up and/or conduct orientation training for new employee(s) and ensure all required documentation is completed and signed by new employee(s) before new hire is available for work.


Personnel Files: Korean Speaking

Collect and complete personnel file within 1 business day of hire date noting completion date and time;

Input new employee into Well Sky database within 2 business days of hire;

Submit required documentation for new employee to payroll specialist at KWA headquarters within 3 business days of hire;

Maintain current CG personal information address, email, phone, etc. in Well Sky & inform Payroll of address changes;

Process all terminated personnel files and notify payroll specialist of termination within 3 business days of termination; and

Maintains CG files and prepares them for audit.


Training & Tracking: Korean speaking

Schedule required CG trainings with the Training Partnership within time deadlines with proof of documentation in personnel files & Well Sky;

Keep Supervisor(s) & CGs informed & reminded of training dates;

Complete CG application for the Prometric testing & Home Care Aide (HCA) certification with the CG;

Tracks all driver's licenses, ID's, automobile insurances, training certificates & background checks are current for all CGs in both personnel file & Well Sky;

Assists IHC Supervisor to maintain an updated list of available/substitute CGs; and

Assists, as needed, to train KWA new hires/office assistants.

Depending upon assignment, performs one or more of the following:

Answers all incoming calls, maintain a record of essential calls & inquiries, connecting callers to the office, department or person requested;

Responsible for phone service and messages involving the answering service;

Meets and greets customers, public and KWA staff at the office and escorts them to the appropriate person or persons;

Responds to clerical needs and assignments as directed;

Assists in locating and compiling data for reports;

Operates and cares for commonly used office machines and equipment. Coordinates and documents service calls for all office equipment;

Maintains, cleans and stocks office kitchen as needed;

Clean & maintain office by removing trash, cleaning windows and vacuuming office, may also need to pick up trash in parking area, as needed;

Maintains adequate office and personal protective equipment (PPE) supplies;

Manage office purchase card per KWA Purchase Card Policy, as needed;

Represent KWA internally and externally on committees and work groups only as directed by Director of IHC, Regional Manager or supervisor;

Process & supervise work for any "volunteers" & other service related individuals;

Attend all required trainings;

Be familiar with the WAC's, Statement of Work & contract regarding CG & KWA requirements for their particular office; and

Be familiar with the SEIU bargaining agreement regarding CG requirements.

Assist to process unemployment & L&I claims:

Forward unemployment claims to HR within 1 business day of receipt;

Collect/file all Incident/Accident Reports from homecare supervisor;

Provide HR with all necessary information needed to process L&I claims within 2 business days of being notified of incident/accident; and

Assist in work assignments for L&I claimant released to office or CG light duty.


Audits

Assists with CT file maintenance and CT file audit preparation, as needed; and

Familiar with and use the "Monitoring Tool" to prepare CG files for audit.

Korean Bilingual speaking

FEDERAL WAY KING COUNTY AUBURN DES MOINES KENT BURIEN



Job Posted by ApplicantPro

  • Administrative Assistant

    4 weeks ago

    Federal Way, United States Korean Women's Association Full time

    Job DescriptionJob DescriptionKorean-Bilingual Federal Way Home Care Administrative Assistant King County, Federal wayPurpose of PositionUnder immediate supervision, provides clerical support and other personnel related duties. Interaction with staff, customers and public is an integral part of this position. After initial guidance, employee performs...

  • Administrative Assistant

    9 hours ago

    Federal Way, Washington, United States Solar Art Window Film Full time

    Job SummarySolar Art Window Film is seeking a highly organized and detail-oriented Operations Assistant to support our team in providing exceptional customer service and ensuring the smooth operation of our office.Key ResponsibilitiesCustomer Service:Respond to customer inquiries in a timely and professional mannerSupport estimators by qualifying leads,...

  • Administrative Assistant

    3 months ago

    Federal Way, United States WA Dental Group Full time

    We are seeking friendly and professional staff to come on board. The job comes with training, only if you are reliable. If you have dental experience, that's an advantage. Still, even if you do not have dental experience, related experience such as customer service, medical field, or front receptionist experiences are welcome.Job Descriptions:He/she must be...

  • Administrative Assistant

    3 months ago

    Federal Way, United States WA Dental Group Full time

    Job DescriptionJob DescriptionWe are seeking friendly and professional staff to come on board. The job comes with training, only if you are reliable. If you have dental experience, that's an advantage. Still, even if you do not have dental experience, related experience such as customer service, medical field, or front receptionist experiences are...

  • Administrative Coordinator

    3 weeks ago

    Federal Way, United States Consumer Direct Care Network Full time

    The Administrative Coordinator I coordinates administrative duties in compliance with Federal/State Regulations and Managed Care Organization (MCO) program rules. Responsible for handling customer service, including all inbound and outbound phone calls, emails, messages, and/or chats.   Coordinate and manage daily intake and referral processes to ensure...

  • Administrative Coordinator

    3 weeks ago

    Federal Way, Washington, United States Consumer Direct Care Network Full time

    The Administrative Coordinator I coordinates administrative duties in compliance with Federal/State Regulations and Managed Care Organization (MCO) program rules. Responsible for handling customer service, including all inbound and outbound phone calls, emails, messages, and/or chats. Coordinate and manage daily intake and referral processes to ensure...

  • Administrative Coordinator I

    3 months ago

    Federal Way, United States Consumer Direct Care Network Full time

    JOB SUMMARY The Administrative Coordinator I coordinates administrative duties in compliance with Federal/State Regulations and Managed Care Organization (MCO) program rules. Responsible for handling customer service, including all inbound and outbound phone calls, emails, messages, and/or chats. Coordinate and manage daily intake and referral...

  • Administrative Assistant WD

    7 days ago

    Federal Way, United States WA Dental Group Full time

    We are seeking friendly and professional staff to come on board. The job comes with training, only if you are reliable. If you have dental experience, that's an advantage. Still, even if you do not have dental experience, related experience such as customer service, medical field, or front receptionist experiences are welcome. Job Descriptions: He/she must...

  • Chief Administrator of School Operations

    1 week ago

    Federal Way, Washington, United States Abilities First Full time

    About Abilities First, Inc.Abilities First, Inc. has been dedicated to enhancing the lives of individuals with developmental disabilities for nearly sixty years. We provide a comprehensive range of services, including educational programs, community support, and employment assistance.Position OverviewWe are seeking a dedicated School Principal for our...

  • Dental Assistant

    3 months ago

    Federal Way, United States zzzDoNotUseFircrest Family Dental Full time

    Job DescriptionJob DescriptionDENTAL ASSISTANT JOB DESCRIPTION POSITION Position Title: Dental Assistant                                                                                     Reports To: Team Leader or Office Manager, as assignedStatus: Non-exempt, Regular,...

  • Branch Office Administrator

    2 weeks ago

    Federal Way, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    2 weeks ago

    Federal Way, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    2 days ago

    Federal Way, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    3 days ago

    Federal Way, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Assistant Manager

    2 weeks ago

    Federal Way, United States Northwest Administrators, Inc. Full time

    Job DescriptionJob DescriptionAre you good at seeing the bigger picture and the importance of your work in meeting the company's larger goals? Do you have a passion for leading a team to perform at their highest level? Does the phrase "details matter" describe your approach to everything? If this describes you, then you may be the person we seek for our...

  • Assistant Retail Operations Manager

    1 week ago

    Federal Way, Washington, United States Total Wine & More Full time

    About the PositionAs the Assistant Retail Operations Manager, you will enhance the Total Wine & More brand by providing exceptional service and creating an engaging environment centered around wine, beer, and spirits for our clientele. Your role will involve implementing company initiatives and developing team member growth strategies to meet sales, service,...

  • Assistant Retail Operations Manager

    1 week ago

    Federal Way, Washington, United States Total Wine & More Full time

    Position OverviewAs the Assistant Retail Operations Manager, you will enhance the brand presence of Total Wine & More by providing exceptional service and creating an engaging environment centered around wine, beer, and spirits. Your role will involve developing company initiatives and team member growth strategies to meet sales, service, and operational...

  • Customer Care Associate

    4 days ago

    Federal Way, Washington, United States Northwest Administrators Full time

    Are you a meticulous individual who thrives on delivering outstanding client support? Job Title: Customer Service Representative About Us: Northwest Administrators, Inc. is a premier organization in the field of employee benefits management. We are currently seeking a Customer Service Representative to become a vital part of our Pension Services department...

  • Service Excellence Representative

    4 days ago

    Federal Way, Washington, United States Northwest Administrators Full time

    Are you a meticulous individual with a dedication to delivering outstanding client support? Job Title: Customer Service Representative About Us: Northwest Administrators, Inc. is a premier organization in the field of employee benefits management. We are currently seeking a Customer Service Representative to become a vital part of our Pension Services...

  • Financial Planning Analyst

    1 week ago

    Federal Way, Washington, United States Federal Way Public Schools Full time

    Position Type: Professional/Technical/Business Services Location: Educational Service Center Hours per Day: 8 hours; $54.18 DOE Days of the Week: Monday to Friday Shift Times: 8 a.m. - 4:30 p.m. Position Overview: This role encompasses a diverse range of budgeting responsibilities and financial assistance for the District's General Fund. Key duties involve...