Office Manager

3 weeks ago

South Glens Falls, United States Aptyx Full time

Reports To: Accounting/Office Manager

OVERVIEW:

The Office Manager is responsible for the execution of financial statements and reports and the supervision of the general accounting function. Maintains records using established bookkeeping practices, procedures, and precedents. Prepares routine financial statements and reports. Responsible for payroll review functions. Assists with some activities of the HR Department such as record-keeping, Workers Comp forms and claims, benefits, health plans and pension plans.

RESPONSIBILITIES:

  • Performs Accounting department clerical functions by coordinating activities and following accounting procedures.
  • Complies with federal and state financial and tax requirements by studying and interpreting current and new legislation and advising management on key points.
  • Balances the general ledger by preparing a trial balance and reconciling entries.
  • Prepares financial reports for management by analyzing account information and trends.
  • Is responsible for monitoring internal controls to assure proper compliance with accounting principles.
  • Analyzes vendor accounts and answers vendors questions.
  • Responsible for accounts payable (AP) and accounts receivable (AR) activities.
  • Follows up on delinquent AR accounts with customers.
  • Prepares AP reports and maintains AP files.
  • Maintains financial security by establishing internal controls verifying documentation and requesting disbursements.
  • Protects operations by assuring that financial data is kept confidential.
  • Assists managers in reviewing budget reports and budget forecasts.
  • Answers account receivable and payable phone inquiries.
  • Oversees Cycle Counts and associated adjustments.
  • Enters daily banking activity into system.
  • Generates MDI monthly financial reports.
  • Reviews both hourly and salary payroll.
  • Maintains employment and wage records on hourly & salary personnel.
  • Prepares employment records for internal and or external distribution.
  • Assists Workers Compensation insurance carrier in resolving pending cases and monitoring employees currently out on leave.
  • Coordinates the plants financial and HR activities with the appropriate MDI corporate person.

QUALIFICATION REQUIREMENTS:

To succeed at this job, you must have knowledge of accounting principles in both manual and automated systems. A key duty of this job will be the ability to comply with federal and state financial and tax requirements by studying and interpreting current and new legislation and advising management on essential points.

EDUCATION and/or EXPERIENCE:

  • Knowledge of accounting principles in both manual and automated systems.
  • Bachelor's or associate degree in accounting required or an equivalent combination of acceptable training and experience required.
  • Minimum of five years' experience working closely with top management in the preparation and completion of the annual working budget and assisting with planning and implementing changes in the accounting system.
  • Minimum of five years working in a manufacturing-driven accounting system environment.
  • Math competency is essential, as well as the ability to plan and organize.
  • Must be able to handle many items simultaneously while maintaining strict confidentiality.
  • Familiarity with the Sage 50/100 manufacturing software a plus.
  • Knowledge of ADA, FMLA, COBRA and federal and state reporting requirements concerning compensation, health and safety is a plus.

MATHEMATICAL SKILLS:

See educational background required.

REASONING ABILITY:

Demonstrated success and experience in the following:

  • Preparation of annual financial reports
  • Preparation of financial statements
  • Record keeping, data entry & maintenance of database.
  • Analysis of facts and data.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to perform routine office tasks. Employees' routine tasks include regular use of a personal computer.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Most job functions are performed in a well-lit, environmental-controlled office environment. Certain tasks are performed in a controlled environment which may require hairnets and smocks.

  • Office Manager

    3 weeks ago

    South Glens Falls, United States Aptyx Full time

    Job DescriptionJob DescriptionReports To: Accounting/Office ManagerOVERVIEW:The Office Manager is responsible for the execution of financial statements and reports and the supervision of the general accounting function. Maintains records using established bookkeeping practices, procedures, and precedents. Prepares routine financial statements and reports....

  • Office Manager

    1 week ago

    Glens Falls, United States Aptyx Full time

    The Office Manager is responsible for the execution of financial statements and reports and the supervision of the general accounting function. Maintains records using established bookkeeping practices, procedures, and precedents. Prepares routine financial statements and reports. Responsible for payroll review functions. Assists with some activities of the...

  • Office Manager

    9 hours ago

    Falls Church, United States Nelson's HVAC Full time

    Nelson's HVAC, LLC is a trusted provider of high-quality heating, ventilation, and air conditioning solutions, serving residential and commercial clients in Northern Virginia and Suburban Maryland areas. With a focus on professionalism, agility, and innovation, we deliver exceptional service and customer satisfaction. Our experienced team is dedicated to...

  • Administrative Assistant

    7 days ago

    South Glens Falls, United States Smart Solution LLC Full time

    Company DescriptionJoin Smart Solution LLC, an innovative startup revolutionizing the home automation and e-commerce sectors. Located in Delaware with operations extending through Upstate New York, our single-member managed LLC excels in integrating smart home technologies across various platforms such as Amazon, eBay, Walmart, and our own website. We're...

  • Administrative Assistant

    1 week ago

    South Glens Falls, United States Smart Solution LLC Full time

    Company DescriptionJoin Smart Solution LLC, an innovative startup revolutionizing the home automation and e-commerce sectors. Located in Delaware with operations extending through Upstate New York, our single-member managed LLC excels in integrating smart home technologies across various platforms such as Amazon, eBay, Walmart, and our own website. We're...

  • Office Manager

    3 weeks ago

    Sioux Falls, United States Allied Assisted Living, LLC Full time

    Job DescriptionJob DescriptionOverseeing the work of all employees to ensure they work productively and meet deadlines and company standardsCounseling any employees struggling in their rolesAnswering telephone calls and emails from customers and clients and directing them to relevant staffCreating an office budget and ensuring all employees follow...

  • Office Manager

    4 weeks ago

    Sioux Falls, United States Dustin's Repair and Auto Sales LLC Full time

    Job DescriptionJob DescriptionLOCATION: MITCHELL, SDDustin’s Repair & Auto Sales, is looking to add a full-time Office Manager to our growing, family-oriented team! Pay range is $20-25 per hour DOE. Monday-Friday 8:00 am-5:00 pm.If you would like to work for a company that has been in business for nearly two decades, is committed to upholding company...

  • Office Manager

    1 week ago

    South Miami, United States VCA Animal Hospitals Full time

    Under policy direction from the Hospital Manager or Field Manager with support of and input from Medical Director, the Office manager performs a wide range of difficult to complex administrative activities related to hospitals providing quality patient care and excellent client service, management of finances and accounting, marketing and promotion of...

  • Assistant Office Manager

    7 hours ago

    Chagrin Falls, United States Star Products Corporation Full time

    Job DescriptionJob DescriptionFamily owned Chagrin Falls company looking for a candidate who handles light bookkeeping for office-related income and expenses. Orders office supplies and equipment. Receives, sorts, and distributes incoming mail. Manage, implement Quickbooks and Credit Card entries.An Assistant Office Manager is the person helps make sure...

  • Front Office Manager

    4 weeks ago

    Wichita Falls, Texas, United States Courtyard Wichita East Full time

    You're the business manager for the Front Office. You ensure that well-trained, highly motivated staff handle guests with the utmost care. Sound experience tells when to let the team fly and when to surface and guide. Under your careful watch, operations run smooth and well within budget. You have what it takes? Then we may have just the opportunity you...

  • Business Office Manager

    4 weeks ago

    South Elgin, United States Petersen Health Care Full time

    Job DescriptionJob DescriptionPosition is responsible for maintaining daily entries and current balances in the facility's ledger and resident monies accounts. An accurate daily census must be kept. ResponsibilitiesMaintains daily ledger entries and daily census reportsCompletes monthly billings and statements for both private pay and public aide...

  • Business Office Manager

    4 weeks ago

    Chagrin Falls, United States The Laurels of Chagrin Falls Full time

    Are you a business office manager with experience in skilled nursing accounts receivable When you join us as the Business Office Manager at The Laurels of Chagrin Falls, you'll manage the day to day office functions, provide assistance to guests and families with billing and insurance questions. The Laurel Health Care Company offers one of the leading...

  • Business Office Manager

    7 days ago

    South Plainfield, United States AristaCare At Cedar Oaks Full time

    Job DescriptionJob DescriptionBusiness Office Manager (Full Time)Business Office Manager – is responsible for admitting and registration, patient billing and collection, third-party payer relations, and/or preparation of insurance claims. May also be responsible for the patient admitting function, generates budgets, financial statements, and various...

  • Office and Project Manager

    4 weeks ago

    Sheboygan Falls, United States Frontier Craftsmen Full time

    What we expect of you! **Duties**: - Perform general clerical duties, including data entry, filing, and organizing documents - Assist with quoting jobs and writing contracts - Order job materials and cabinet components - Coordinate projects and tasks to ensure timely completion - Provide personal assistant support to management as needed - Schedule...

  • Dental Office Manager

    4 weeks ago

    Falls Church, United States Angel Heart & Soul Dentistry, PLLC Full time

    Dental Office Manager: FT, Perm position, Falls Church, VA. Plan & mng dental bus Ops/ensure excel't patient supprt srvcs; dvlp & excute admin recrtment policies, hiring, & training of dentists, dental assistants, other staff; perform fiscal operations, incl. acctng, budgets, expndtres, & coordnte fin. reprting; resolve patient issues per company policies,...

  • Dental Office Manager

    4 weeks ago

    Falls Church, Virginia, United States Angel Heart & Soul Dentistry, PLLC Full time

    Dental Office Manager: FT, Perm position, Falls Church, VA. Plan & mng dental bus Ops/ensure excel't patient supprt srvcs; dvlp & excute admin recrtment policies, hiring, & training of dentists, dental assistants, other staff; perform fiscal operations, incl. acctng, budgets, expndtres, & coordnte fin. reprting; resolve patient issues per company policies,...

  • Dental Office Manager

    3 weeks ago

    Black River Falls, United States Cherry Tree Dental Full time

    Job DescriptionJob DescriptionDental Office ManagerBlack River Family Dentistry, A Cherry Tree Dental OfficeBlack River Falls, WI Black River Family Dentistry, a Cherry Tree Dental Office, has an exciting opportunity for a motivated individual to join a growing practice with a high-functioning team as an Office Manager!Cherry Tree Dental is changing the...

  • Business Office Manager

    7 days ago

    South Plainfield, United States AristaCare Cedar Oaks Full time

    **Business Office Manager (Full Time)** Business Office Manager - is responsible for admitting and registration, patient billing and collection, third-party payer relations, and/or preparation of insurance claims. May also be responsible for the patient admitting function, generates budgets, financial statements, and various reports. Working in collaboration...

  • Business Office Manager

    6 days ago

    South Plainfield, United States AristaCare Cedar Oaks Full time

    Job DescriptionJob DescriptionBusiness Office Manager (Full Time)Business Office Manager – is responsible for admitting and registration, patient billing and collection, third-party payer relations, and/or preparation of insurance claims. May also be responsible for the patient admitting function, generates budgets, financial statements, and various...

  • Business Office Manager

    3 days ago

    South Plainfield, United States AristaCare Cedar Oaks Full time

    Business Office Manager (Full Time) Business Office Manager - is responsible for admitting and registration, patient billing and collection, third-party payer relations, and/or preparation of insurance claims. May also be responsible for the patient admitting function, generates budgets, financial statements, and various reports. Working in collaboration...