Office Manager

1 month ago

Glens Falls, United States Aptyx Full time

The Office Manager is responsible for the execution of financial statements and reports and the supervision of the general accounting function. Maintains records using established bookkeeping practices, procedures, and precedents. Prepares routine financial statements and reports. Responsible for payroll review functions. Assists with some activities of the HR Department such as record-keeping, Workers Comp forms and claims, benefits, health plans and pension plans.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
• Performs Accounting department clerical functions by coordinating activities and following accounting procedures.
• Complies with federal and state financial and tax requirements by studying and interpreting current and new legislation and advising management on key points.
• Balances the general ledger by preparing a trial balance and reconciling entries.
• Prepares financial reports for management by analyzing account information and trends.
• Processes quarterly tax returns, yearly 1099 & 1096 filings.
• Reconciles and enters monthly credit card transactions for the site.
• Is responsible for monitoring internal controls to assure proper compliance with accounting principles.
• Analyzes vendor accounts and answers vendors questions.
• Responsible for accounts payable (AP) and accounts receivable (AR) activities.
• Follows up on delinquent AR accounts with customers.
• Prepares AP reports and maintains AP files.
• Maintains financial security by establishing internal controls verifying documentation and requesting disbursements.
• Protects operations by assuring that financial data is kept confidential.
• Assists managers in reviewing budget reports and budget forecasts.
• Answers account receivable and payable phone inquiries.
• Oversees Cycle Counts and associated adjustments.
• Enter daily banking activity into system.
• Generates Aptyx monthly financial reports.
• Reviews both hourly and salary payroll, processes biweekly payroll reports.
• Maintains employment and wage records on hourly & salary personnel.
• Prepares employment records for internal and or external distribution.
• Assists Workers Compensation insurance carrier in resolving pending cases and monitoring employees currently out on leave.
• Coordinates the plant's financial and HR activities with the appropriate Aptyx corporate contact.
• Provides required documentation during annual audits.

SUPERVISORY RESPONSIBILITIES:

Will be asked to manage a small group of individuals.

QUALIFICATION REQUIREMENTS:

To succeed at this job, you must have knowledge of accounting principles in both manual and automated systems. A key duty of this job will be the ability to comply with federal and state financial and tax requirements by studying and interpreting current and new legislation and advising management on essential points.

EDUCATION and/or EXPERIENCE:
• Knowledge of accounting principles in both manual and automated systems.
• Bachelor's or associate degree in accounting required or an equivalent combination of acceptable training and experience required.
• Minimum of five years' experience working closely with top management in the preparation and completion of the annual working budget and assisting with planning and implementing changes in the accounting system.
• Minimum of five years working in a manufacturing-driven accounting system environment.
• Math competency is essential, as well as the ability to plan and organize.
• Must be able to handle many items simultaneously while maintaining strict confidentiality.
• Familiarity with the Sage 50/100 manufacturing software a plus.
• Knowledge of ADA, FMLA, COBRA and federal and state reporting requirements concerning compensation, health and safety is a plus.

MATHEMATICAL SKILLS:

See educational background required.

REASONING ABILITY:

Demonstrated success and experience in the following:
• Preparation of monthly & annual financial reports
• Preparation of financial statements
• Record keeping, data entry & maintenance of database.
• Analysis of facts and data.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to perform routine office tasks. Employees' routine tasks include regular use of a personal computer.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Most job functions are performed in a well-lit, environmental-controlled office environment. Certain tasks are performed in a controlled environment which may require hairnets and smocks.

  • Office Manager

    2 months ago

    South Glens Falls, United States Aptyx Full time

    Job DescriptionJob DescriptionReports To: Accounting/Office ManagerOVERVIEW:The Office Manager is responsible for the execution of financial statements and reports and the supervision of the general accounting function. Maintains records using established bookkeeping practices, procedures, and precedents. Prepares routine financial statements and reports....

  • Office Manager

    2 months ago

    South Glens Falls, United States Aptyx Full time

    Reports To: Accounting/Office ManagerOVERVIEW:The Office Manager is responsible for the execution of financial statements and reports and the supervision of the general accounting function. Maintains records using established bookkeeping practices, procedures, and precedents. Prepares routine financial statements and reports. Responsible for payroll review...

  • Office Manager with Accounting

    7 days ago

    South Glens Falls, United States Aptyx Full time

    Reports To: Accounting/Office ManagerOVERVIEW:The Office Manager is responsible for the execution of financial statements and reports and the supervision of the general accounting function. Maintains records using established bookkeeping practices, procedures, and precedents. Prepares routine financial statements and reports. Responsible for payroll review...

  • Aflac Agent

    2 months ago

    Glens Falls, United States Aflac Regional Office Full time

    **Does this describe you?** - Outgoing and friendly personality - Desire to help others in the community - Ability to work well on a team - Great work ethic and strong motivation to succeed - High level of professionalism and integrity **If so, it’s time to find your calling as an Aflac Insurance Representative. **Enjoy unlimited control, flexibility, and...

  • Office Manager

    2 months ago

    Menomonee Falls, United States Extra Mile Insurance Agency Full time

    Join **Extra Mile Insurance**, a leading insurance agency dedicated to providing top-notch coverage solutions for our clients. With a commitment to integrity, professionalism, and exceptional customer service, we help individuals and businesses protect what matters most. As we continue to grow, we are seeking an experienced and dynamic office manager to join...

  • Office Manager

    2 months ago

    Falls Church, United States Equus Capital Partners, Ltd. Full time

    **Job Overview**: **Duties**: - Manage office supplies inventory and place orders as necessary - Coordinate and schedule meetings, appointments, and travel arrangements - Oversee administrative staff and allocate responsibilities - Handle incoming calls and other communications - Tracking and pursuing delinquent account receivables - Maintain organized...

  • Office Manager

    2 weeks ago

    Klamath Falls, United States Sportsman's Warehouse Full time

    Office Manager Klamath Falls , OR Apply Now! Details ID: 21603 Posted: 05/31/2024 Expires: 06/30/2024 Department: Front End Shift Info Type: Full-time Shift(s): Varies Hours: Varies Wage Info Wage/Salary:Hourly Wage/Hourly: N/A Description Purpose of Position: The Office Manager manages all aspects of the office, front end and department...

  • Office Manager

    1 week ago

    Klamath Falls, United States Sportsman's Warehouse Full time

    Office Manager Klamath Falls , OR Apply Now! Details ID: 21603 Posted: 05/31/2024 Expires: 06/30/2024 Department: Front End Shift Info Type: Full-time Shift(s): Varies Hours: Varies Wage Info Wage/Salary:Hourly Wage/Hourly: N/A Description Purpose of Position: The Office Manager manages all aspects of the office, front end and department...

  • Office Manager

    3 weeks ago

    Wappingers Falls, United States BOMMA GROUP Full time

    Overview: **Duties**: - Manage office supplies inventory and place orders when necessary - Oversee clerical tasks, such as filing and data entry - Coordinate office activities and operations to secure efficiency and compliance with company policies - Manage schedules for meetings, appointments, and events - Handle payroll processing and maintain employee...

  • Office Manager

    2 days ago

    Falls Church, United States Nelson's HVAC Full time

    Nelson's HVAC, LLC is a trusted provider of high-quality heating, ventilation, and air conditioning solutions, serving residential and commercial clients in Northern Virginia and Suburban Maryland areas. With a focus on professionalism, agility, and innovation, we deliver exceptional service and customer satisfaction. Our experienced team is dedicated to...

  • Correctional Officer

    4 weeks ago

    Sioux Falls, United States Pennington County Sheriff's Office Full time

    Job DescriptionJob DescriptionAre you looking for a career in Corrections, Law Enforcement or Criminal Justice? The Pennington County Sheriff's Office, located in Rapid City, South Dakota and the beautiful Black Hills, is accepting applications for Correctional Officers to serve in our adult jail facility. Correctional officers serve a vital role in...

  • Assistant Community Manager

    2 weeks ago

    Glens Falls, United States The Michaels Organization Full time

    **Location: Broad Street Commons** **Overview** **Our business is real estate, but our organization is so much more than bricks and mortar, beautiful buildings and well-managed properties. Our business is about people who need a place to call home and the people of Michaels who make it all happen.** The Assistant Community Manager, under the supervision...

  • Office Manager

    3 weeks ago

    Menomonee Falls, United States Ewald Automotive Group Full time

    Job DescriptionJob DescriptionAbout UsAs a family owned and operated company since 1964, we understand how to treat people right. The automobile industry is a fun, fast paced, and exciting industry. Whether you are starting a career, or looking to build on your established experience, the Ewald Automotive Group has opportunities for you.We are in need of an...

  • Office Manager

    1 week ago

    Menomonee Falls, United States Ewald Automotive Group Full time

    Job DescriptionJob DescriptionAbout UsAs a family owned and operated company since 1964, we understand how to treat people right. The automobile industry is a fun, fast paced, and exciting industry. Whether you are starting a career, or looking to build on your established experience, the Ewald Automotive Group has opportunities for you.We are in need of an...

  • Account Manager

    2 weeks ago

    Glens Falls, United States US Electrical Services Full time

    Position Overview: The primary function is to secure orders and provide support for Industrial accounts in the New England Market. Paramount to success of this role is the ability to call directly on the customers, develop relationships and be able to drive specification of Electrical Wholesalers products and our services in their facilities for the control...

  • Account Manager

    1 week ago

    Glens Falls, United States US Electrical Services Full time

    Position Overview: The primary function is to secure orders and provide support for Industrial accounts in the New England Market. Paramount to success of this role is the ability to call directly on the customers, develop relationships and be able to drive specification of Electrical Wholesalers products and our services in their facilities for the control...

  • Compliance Officer/Manager

    4 weeks ago

    Idaho Falls, United States Bank of Idaho Full time

    Apply Description * This position can be located in either of our Corporate locations in Idaho Falls, Idaho, or Boise, Idaho. Position Description: The primary Function of this position is to ensure the Compliance Management System of the bank: * Is developed. * Manages compliance risk. * Administers a sound compliance management system, as directed by...

  • Compliance Officer/Manager

    1 week ago

    Idaho Falls, United States Bank of Idaho Full time

    Apply Description * This position can be located in either of our Corporate locations in Idaho Falls, Idaho, or Boise, Idaho. Position Description: The primary Function of this position is to ensure the Compliance Management System of the bank: * Is developed. * Manages compliance risk. * Administers a sound compliance management system, as directed by...

  • Managing Clinical Director

    3 weeks ago

    Glens Falls, United States RSMC Services, Inc Full time

    Job DescriptionJob DescriptionR.S.M.C. Services on behalf of our client is selectively searching for a Managing Clinical Director. Our clients can give you the career you never imagined and the financial ability to the life you have always wanted.What our client offers:1st year earning potential over 275k to 350KStudent loan reimbursementUp to $50K sign-on...

  • Office Manager

    2 months ago

    Sioux Falls, United States Allied Assisted Living, LLC Full time

    Job DescriptionJob DescriptionOverseeing the work of all employees to ensure they work productively and meet deadlines and company standardsCounseling any employees struggling in their rolesAnswering telephone calls and emails from customers and clients and directing them to relevant staffCreating an office budget and ensuring all employees follow...