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Commercial Transition Administrative Specialist

4 months ago

Arlington, United States DEFTEC Corporation Full time

Commercial Transition Administrative Specialist

POSITION OVERVIEW

DEFTEC Corporation is seeking a candidate who will serve as the Sr. Executive Assistant to the DARPA Chief of Commercial Strategy and will work as part of an exciting team to provide daily administrative and executive support to the Commercial Strategy leadership team and help advance the Commercial Strategy mission.

JOB RESPONSIBILITIES:

  • Will apply deep domain expertise and a commitment to advancing U.S. national and economic security
  • The Sr. Executive Assistant works closely with the Chief of Staff to coordinate and efficiently manage the Chief of Commercial Strategy's (Chief) schedule, priorities, and relationships
  • Serve as the primary point-of-contact for internal and external constituencies seeking to engage the Chief
  • Maintain the Chief's calendar including scheduling meetings, speaking events, and travel via the Defense Travel System (DTS)
  • Evaluate requests to prioritize needs, effectively allocate the Chief's time, and delegate engagements as appropriate
  • Coordinate Commercial Strategy work priorities with the Chief of Staff, Action Officer(s), and other DARPA staff
  • Assist the Front Office with planning, development of presentations, and special projects
  • Exercise discretion in managing the Chief's contacts and relationships. Perform event planning and drafting of internal correspondence
  • Provide administrative support to the Commercial Strategy leadership team and maintain confidentiality in handling sensitive personal and organizational information and supporting special projects

QUALIFICATIONS:

Required Qualifications:

  • Bachelor's degree
  • Active Secret security clearance
  • 3+ years of experience providing executive support and calendar management to C-suite, SES, or Congressional leaders
  • Detail-oriented with exceptional planning and communication skills
  • Experience managing special projects, executive meetings, and external groups for an executive
  • Prior experience organizing and managing operations consisting of in-person and remote staff
  • Exhibits superior confidentiality, judgement, and discretion in performing duties
  • Previous experience preparing pitch decks, background materials, and proposals
  • High proficiency with MS Office, project management, and productivity tools

Preferred Qualifications:

  • Active Top Secret security clearance
  • Bachelor's degree in business, engineering, or economics
  • 1 year of experience directly supporting a CEO, founder, or government executive at DARPA, I-ARPA, ARPA-H, or ARPA-E
  • Knowledge of DoD or other US Government operations and processes, familiarity with DARPA desired

DEFTEC offers a comprehensive whole life benefits package that includes medical, dental, vision, holiday, paid time off, life insurance, short/long term disability, and educational reimbursement. DEFTEC also matches 401k contributions dollar for dollar up to 3% of employee's income and an additional $0.50 for every dollar between 4-5% of employee's income. The DEFTEC team is comprised of professionals who make a difference every day in crucial missions related to national security. Our leadership knows that this happens by employing a diverse team who is well taken care of. Our employees are our top priority making DEFTEC an ideal place to work.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please contact if you require reasonable accommodations.

DEFTEC is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP and alcohol when criteria is met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities and general treatment during employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.



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