Publications Coordinator

2 weeks ago

Alexandria, United States American Society of Clinical Oncology Full time

Who we are looking for:

ASCO has a new and exciting opportunity for a highly-motivated Publications Coordinator to join our dedicated team and support the editorial development of our member publications, ASCO Connection and ASCO Daily News. In this role, you’ll work closely with our publications team to coordinate content flow and assist in producing high quality content that engages and informs the oncology community. If you are looking for a position that blends your content experience, technology skills, and the opportunity to collaborate with internal stakeholders within a mission-oriented organization, then we want to hear from youRemote candidates welcome or primary location in Alexandria, VA.Responsibilities

Support the creation and development of editorial content for the ASCO Connection and ASCO Daily News publications, including content solicitation, facilitating physician editor review, copyediting, and proofreading.

Process newly submitted content, including reviewing tables and figures and requesting permissions.

Build ASCO Connection and ASCO Daily News email newsletters, including coordination with internal stakeholders to schedule and review.

For ASCO Connection, ASCO’s bimonthly print member magazine, coordinate with internal clients on Member News, Meetings Calendar, and 1-2 additional recurring columns, including copyediting materials and facilitating client reviews and approvals.

Support the digital marketing strategy for ASCO Connection and ASCO Daily News, including writing and editing social media posts, creating social media graphics, and reviewing and updating homepage content for the publication websites.

Support content selection and review for the weekly “Cancer in the News Weekend Reads” email.

Monitor publication inboxes, responding to and/or forwarding editorial, advertising, and customer service inquiries.

Perform various administrative tasks such as filing headshots, submitting photo requests, and maintaining contributor lists.

Support other publishing activities across the department as needed.

Required Education and Experience

Bachelor's degree in English, Journalism, Marketing, Creative Writing or equivalent level of experience, training, and education 

2-3 years of program coordination and/or content development experience

Proficient experience with Microsoft Office Suite

Ability to work occasional weekends as needed to support ASCO meetings and symposia

Preferred Education and Experience

Experience with copyediting and proofreading

Experience with Airtable and/or Smartsheet and Canva (or other creative software)

Experience with email marketing tools such Adobe Campaign, Taxi, and/or Litmus

Competencies

Excellent time management skills with a proven ability to meet deadlines, prioritize, and multitask 

Excellent communication skills, including written, with the ability to clearly convey and receive information 

Excellent organizational skills and high attention to detail 

Ability to work well both independently and collaboratively in teams

Strong interpersonal skills

ADA/Physical RequirementsExtended periods seated or standing at a desk.High use of computer and other office technology equipment.Travel5-7 days a yearGenerous Benefits Package:

Hybrid Work Environment

Open Leave Policy

Paid Family Leave

13 Paid Holidays per Calendar Year

Staff Appreciation Days

401(k): 7.5% Employer Contribution

Medical/Dental/Vision

Employee Assistance Program

Fertility and Family Forming

Healthcare Concierge

Flexible Spending Account(s)

Healthcare Savings Account

Disability and Life Insurance

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.At ASCO, our goal is to foster and encourage a diversity of thought, experience, and background in our workplace. Our organization’s culture is multi-dimensional, and we encourage our employees to leverage their unique perspectives and ideas.BenefitsFidelity 401(k) Retirement PlanEmployees become eligible to defer their salary within their first month at ASCO; employees who do not make a deferral election will be automatically enrolled at a rate of 6% (employee can opt out).Employees are immediately eligible, upon hire, to begin receiving the ASCO 401(k) plan contributionsASCO contributes 7.5% of earningsFour-year vesting schedule based on employment anniversary: 25% on one-year anniversary, 50% on two-year anniversary, 75% on three-year anniversary, and 100% on four-year anniversary, Medical Insurance BenefitsEmployees and eligible dependents (spouse/domestic partner and children) are eligible for coverage on the first day of the month following their hire date. Employee contributions to premium costs are minimal.CareFirst Blue Cross/Blue Shield Health InsuranceOne POS Plan and one POS plan with an HSAAll Plans include medical, prescription drug, and vision benefits, Delta Dental Insurance—Includes orthodontiaHealth & Wellness BenefitsASCO pays 100% of the premiums for the benefits listed below. Benefit eligibility begins on the first of the month following hire date:Short and Long-Term Disability Insurance—provides 60% salary (up to a maximum of $10,000/month) for qualified injury or illnessLife Insurance—benefit is two times annual base salary up to a maximum of $200,000Employee Assistance Program (EAP)—service providing up to six counseling sessions, as well as referrals for work/life, legal, and financial servicesLeave BenefitsFlexible time off - employees can take the time off that they need as long as the employee meets their work deliverablesPaid Family Leave - eligible employees may take up to twelve (12) work weeks of Paid Family Leave during a rolling 12-month period for a qualifying reason13 paid holidays in which offices are closed for businessFor 2024, ASCO is closed for Staff Appreciation Days between Christmas and New Year'sAdditional PerksTransportation Subsidy—ASCO pays for parking on-site or provides up to $165/month for mass transitSupplemental life and long-term disability insurance available annuallyCompensationASCO’s pay philosophy is to maintain a fair and competitive compensation program that is market-based, tied to performance, and aligned with ASCO’s core values. ASCO’s goal is to keep pace in the marketplace by paying competitively to attract, hire, and retain the most qualified professionals. Our salary program features job families that allow for the identification of functional knowledge-based professional specialties.

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