Administrative Specialist II

4 weeks ago

Columbia, United States South Carolina Department of Disabilities and Special Needs Full time

Job Responsibilities

About Our Agency
The South Carolina Department of Disabilities and Special Needs (DDSN) is the state agency that plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of:

intellectual disability and related disabilities autism spectrum disorder traumatic brain injury spinal cord injury and similar disability Job Responsibilities  
Under the general supervision of the Lead Licensed Psycho-Educational Specialist (LPES), this position provides administrative support to the Autism Spectrum Disorder (ASD) Eligibility clinical/evaluation staff. This position also provides support to other functions of the Division and completes other duties as assigned with a moderate level of individual and/or customer accountability.

Manages schedules for autism evaluators to include scheduling, re-scheduling, and/or adjusting. Provides excellent customer service to individuals applying for autism eligibility. Coordinates supplies and vehicles for ASD Eligibility staff. Participates as a team member and provide back-up assistance to other staff. Completes and performs other duties as assigned. *The location for this position is at Whitten Regional Center in Clinton, SC

The South Carolina Department of Disabilities and Special Needs offers an exceptional benefits package for FTE positions that includes: 15 days annual (vacation) leave accrual per year 15 days sick leave per year 13 paid holidays Paid Parental Leave Health, Dental, Vision, Long Term Disability, and Life Insurance State Retirement Plan and Deferred Compensation Programs

Minimum and Additional Requirements

A high school diploma and at least four years of administrative clerical work experience related to administrative support or an equivalent combination of education and administrative clerical work experience related to administrative support.

Effective communication skills, verbal and written, and the ability to work cooperatively with families, professionals, and the public.

Must possess and maintain a valid Drivers License in good standing.

Preferred Qualifications

Knowledge of Microsoft Office/Word, Excel and current office management practices. Knowledge of grammatical rules, clerical formats and/or journalistic principles. Possess excellent oral and written communication skills. Ability to schedule workloads, establish routing systems and maintain applicant and Division records. Ability to work professionally and effectively with the public in handling inquiries and communicating information. General understanding of working with individuals with autism spectrum disorder, intellectual disability or related disabilities and families.

Additional Comments

About Our Agency:  The South Carolina Department of Disabilities and Special Needs (DDSN) is the state agency that plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of intellectual disability and related disabilities, autism spectrum disorder, traumatic brain injury, spinal cord injury and similar disability.

EEO Statement: DDSN provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex --including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

Employment Contingency:  Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; State and Federal background criminal record checks (to include FBI fingerprinting), SC Dept. of Social Services’ Child Abuse and Neglect Central Registry screening, and CMS “List of Excluded Individuals/Entities” screening; SC Dept. of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind this offer in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.
 
Immunization:  If this position requires the applicant to work directly with DDSN consumers, a step PPD testing or QuantiFERON TB Gold testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment. 

State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, DDSN employees may be required to work in times of an emergency or disaster.

Employee Referral:  The South Carolina Department of Disabilities and Special Needs supports a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resource for further information.

Supplemental Questions: Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education .  A resume may not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.  

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