Document Imaging Specialist II

6 days ago


Columbia, South Carolina, United States State of South Carolina Full time
Job Title: Document Imaging Specialist II

We are seeking a highly skilled and detail-oriented Document Imaging Specialist II to join our team at the State of South Carolina. As a key member of our records management team, you will play a critical role in ensuring the accuracy and integrity of our digital records.

Job Summary:

The Document Imaging Specialist II will be responsible for scanning and reviewing digital images of court documents, ensuring compliance with records retention schedules and Court policies. This position requires a high level of attention to detail, excellent organizational skills, and the ability to work independently with minimal supervision.

Key Responsibilities:
  • Conduct thorough reviews of scanned digital images to ensure accuracy, completeness, and proper indexing within the appellate case management system.
  • Identify and report missing documents, improper indexing, or discrepancies in scanned records.
  • Verify that documents containing personal data identifiers are properly redacted or marked as non-public, in accordance with Court policies.
  • Ensure the destruction of paper records follows the Court's retention schedule and meets the South Carolina Department of Archives and History's standards for using digital images as official records.
  • Upload and organize digital images in the appellate case management system and in labeled folders, maintaining consistency with established Court protocols.
  • Utilize various scanning machines to produce high-quality, archival images of Supreme Court filings, records, and documents, ensuring adherence to accuracy standards.
  • Perform additional duties and special projects as assigned by the Clerk of the Supreme Court and the Records Management Specialist.
Requirements:
  • High school diploma
  • Prior work experience with high-speed scanners and/or records management
  • Intermediate proficiency in the use of modern office software, including Microsoft Office Suite and Adobe Acrobat
  • Familiarity with and ability to use a personal computer and upload, convert, and save files
Preferred Qualifications:
  • Prior experience as a Document Imaging Specialist I or prior experience with high-speed scanners and/or records management in a court or legal environment
Benefits:

The State of South Carolina offers a comprehensive benefits package, including health, dental, and vision insurance, retirement and savings plan options, and paid vacation and sick leave. We also offer work-life balance programs, such as telecommuting and flexible work schedules.

We are an equal opportunity employer and are committed to providing equal employment opportunities to all applicants. If you are a motivated and detail-oriented individual who is passionate about records management, we encourage you to apply for this exciting opportunity.



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