Senior Administrative Coordinator

6 days ago

Washington, United States The George Washington University Full time
I. DEPARTMENT INFORMATION Job Description Summary: The George Washington University Development and Alumni Relations (DAR) Division is seeking a Senior Administrative Coordinator for the Office of the Vice President.

DAR is responsible for leading the university’s alumni and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients, and other friends. Our goal is to advance GW’s mission of excellence in education, research, scholarship, and patient care.

The Senior Administrative Coordinator will manage the daily administrative activities and workflow for the Office of the Vice President for DAR. This position will provide enhanced administrative support and calendar management, overseeing a busy, high-volume schedule using the highest degree of judgment and flexibility in the face of rapidly shifting priorities. The Senior Administrative Coordinator will coordinate and maintain the calendar for the Vice President, regularly prioritizing and arranging meetings and appointments with limited supervision.

The position requires a high level of judgment and discretion, the utmost attention to detail, and excellent customer service and organization, as well as the ability to multitask and prioritize. The position also requires a steadfast commitment to confidentiality.
Job Responsibilities: Manages and organizes daily workflow for the Office of the Vice President, including tracking and executing follow-up items from VP meetings for both internal and external constituents. Proactively follows up with the VP to ensure follow-up items are complete. Drafts meeting agendas for regularly scheduled meetings the VP engages in including University Leadership Fundraising Meetings and others. Works with team members to prepare for and execute these meetings by providing administrative and project management support. Provides phone and desk coverage for the Office of the Vice President. Books and oversees logistical and travel arrangements for the VP. Ensures all administrative issues are addressed properly, efficiently, and judiciously and keeps track of progress until resolved Serves as the VP’s first point of contact for all internal matters. Serves as the primary administrative liaison between the VP and prospective donors, university officials, and officials from external sources. Ensures the VP is prepared for daily meetings, activities, and engagements by proactively gathering all materials for the VP, collating, formatting documents, and ensuring reviews. Assists with follow-up on execution of VP projects as needed. Coordinates all prep meetings for the VP by conducting a weekly calendar review paying special attention to preps prior to donor meetings and travel, in coordination with the Administrative Associate and any other DAR units, as deemed necessary. Manage VP expenses, in conjunction with the Administrative Associate, ensuring that Concur processing is submitted in a timely manner and in accordance with GW expense reporting policies. Manage VP emails to flag key/urgent correspondence for VP’s attention. Review and forward emails to the Administrative Associate for Advance contact reporting. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
The position is based at GW’s Foggy Bottom campus in Washington, DC. While this position is not responsible for the formal supervision of staff, it may lead project teams or provide coaching and delegation of work to other employees. Minimum Qualifications: Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

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