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Office Services Facilities Coordinator

2 months ago

Newport Beach, United States PIMCO Full time

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

Role Overview

The Office Services Facilities Coordinator supports the Office Services Management team in overseeing the day-to-day operations of the office facilities and providing support to various departments. This role is responsible for ensuring a safe, clean, and functional work environment for employees and visitors. The Office Services Facilities Coordinator also manages projects and initiatives, requiring strong communication skills, organizational aptitude, and the ability to handle multiple ongoing projects. In this role, you will coordinate with vendors, manage facility maintenance and relocation requests, oversee repairs and improvements, update floor plans, generate reports, and ensuring the overall cleanliness and upkeep of the office space.

Location

This role is required to work onsite in our Newport Beach, CA office five days a week, Monday through Friday. 

About You

If the following qualities resonate with you, we encourage you to apply for this exciting opportunity. At PIMCO, we offer a dynamic work environment where you will have the chance to make a meaningful impact:

Capability to work independently and within a collaborative team environment

Critical thinking skills, with the ability to approach problem-solving from a big picture perspective

Inquisitive self-starter and quick learner; adaptable to learn new processes, concepts, and skills

Flexibility to adapt to shifting priorities, manage deadlines, and support dynamic initiatives in fast-paced environment

Ability to deliver on assigned responsibilities through pursuing excellence, impeccable attention to detail, and use of effective interpersonal and communication skills

Strong process-oriented background with a proven ability to meet and manage to deadlines

Committed to PIMCOs values: Collaboration, Openness, Responsibility and Excellence that allow us to bring the best to our clients and each other

Responsibilities

The key responsibilities include, but are not limited to:

Handle all Office Services/Facilities ServiceNow requests and coordinate with relevant parties such as building management or engineers for issues related to furniture, HVAC, plumbing, electrical, and doors

Manage and coordinate all relocation requests in collaboration with the Help Desk, Telemedia, movers, and the Administrative Services team

Regularly update Workday and floor plans to track occupancy and generate reports

Update floor plans using AutoCAD and Excel

Coordinate and oversee facility maintenance, repairs, and improvements, ensuring compliance with safety and regulatory standards

Generate monthly security access reports for areas such as Alts, Fitness Center, and Vault

Assist with space planning and utilization, ensuring efficient use of office space and resources

Ensure that pantries and supply rooms are well-maintained with adequate supplies and functioning equipment

Maintain and ensure the overall cleanliness and upkeep of the office space

Position Requirements

High School Diploma or equivalent

2–4 years of experience in office facilities coordination or a similar role

Knowledge of facility management principles and best practices

Strong organizational and multitasking skills, with the ability to prioritize tasks and manage multiple projects simultaneously

Excellent communication and interpersonal skills, with the ability to interact professionally with employees, vendors, and contractors

Proficiency in using office software and equipment, such as Microsoft Office Suite, facility management software, and security systems

Attention to detail and problem-solving abilities to address facility-related issues effectively

Ability to work independently and collaboratively in a team environment

Physical ability to perform tasks such as lifting and moving office furniture or equipment, as required

PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance.
Hourly Rate Range: $ 31.25 - $ 33.17