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Logistics and Vendor Administrator

3 months ago

Phoenix, United States Transdev Full time

Description

Overview: Our team has developed a robust culture of safety, professionalism and commitment to Diversity, Equity and inclusion (DEI). We expect all team members to champion Company standards of conduct and our inclusive culture. The Logistics Coordinator is responsible for providing confidential and high-level administrative assistance, project planning and development. Supports the set-up of new markets, supports infrastructure and invoice clarifications with the client. Requires frequent use of discretion, initiative and independent judgment. Transdev provides a broad range of services for the client’s autonomous driving testing and development efforts.Key Responsibilities:  Facilities management and coordination  Management of TAS offices, break locations, and closed course partnerships Cost analysis and forecasting Onboarding and coordination of work from 3rd party vendors Point of contact for TAS related facilities escalations Oversight of supply procurement for TAS Purchasing, bill coding, and invoice management Creation/oversight of pre-authorized purchase orders Overall spend and inventory management Travel Program vendor/program/spend management Trend analysis, PO creation/tracking, updated approval routing TAS EE Corporate Credit Card and Ramp Card program management Quarterly auditing, spend reconciliation, program creation, EE onboarding/offboarding TAS Intranet site management  Maintain up-to-date content from associated departments Work collaboratively with stakeholders on operational budgets Identify opportunities to reduce costs and improve productivity/efficiency Educate clients on proper procedures for requesting services. Review and update commonly used locations for name, address, and drop-off instructions. Adhere to and ensure all company policies are followed Collaborate with other departments to facilitate effective communication and workflow Maintain Transdev’s high standard of safety Plays a key role in invoice creation for variable spend items Perform additional duties and responsibilities as needed and/or assigned Required Education and Experience: Must be 21 years of age or older; High School Diploma or GED required, college degree preferred Proficiency with a laptop computer and GSuite apps (. Gmail, Hangouts, and Drive, including Sheets and Docs);  Proven experience in procurement and program management  Well versed in technical operations and facilities management best practices Detail-oriented with a high level of accuracy Knowledge of basic financial principles Experience coordinating outside vendors to perform major repairs and annual inspections. Experience in creation of financial reports to support invoicing and billing Experience in finance, accounting, invoice creating, billing, G&L etc.. Required Knowledge Skills and Abilities (KSAs): Must have good attention to detail. Adapt quickly to new and developing technology; Cross-functional verbal and written communication and issue escalation; Excellent written and verbal communication skills. Excellent organizational and time-management skills. Good analytical/critical thinking. Must be self-motivated and demonstrate good judgment in ambiguous environments. Travel up to 30% of the time Physical Requirements: Occasional standing, walking, and sitting. Long periods of sitting. Occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. Must be able to occasionally lift and/or move up to 45 pounds. Most work is accomplished indoors. Pre-Employment Requirements: All Transdev employees must satisfactorily complete a pre-employment drug screen and background check. Safety Sensitive Positions will also be subject to a physical screening Transdev maintains a Drug Free Workplace and may require participation in a random drug screening program. Transdev reserves the right to perform ongoing background checks for all employees except in states where this is prohibited by state law. Transdev will consider qualified applicants with criminal histories, consistent with legal requirements. If based in the United States, applicants must be eligible to work in the US without restrictions for any employer at any time as required by the USCIS.