Administrative Assistant
2 months ago
Administrative Assistant
The success of a company depends on the passionate people we partner with.
Together, let's share our talents.
As a global leader in animal health, Ceva Animal Health believes our success is linked to our passionate people researching, developing , producing and supplying innovative health solutions for all animals, which contributes to the future of our diverse planet.
We are committed to ensuring the highest possible level of care and well-being for farm animals (poultry, pigs, ruminants), companion animals (dogs and cats) and wildlife.
Indeed, Our “Together, Beyond Animal Health” vision emphasizes that the health and wellbeing of people, animals and our planet are totally interlinked. More than ever, Ceva is committed to a "One Health" approach.
As part of our “Diversity, Equity and Inclusion” policy, Ceva Animal Heath is committed to the employment of people with disabilities and will make reasonable accommodations throughout the interview process to ensure an inclusive and accessible experience for all applicants. To request an accommodation, please contact a member of the Ceva Talent Acquisition team.
Yourmissions :
Location: Lenexa, KS
Job Summary and Purpose:
Provide administrative support to SSIU management and staff, such as processing invoices, purchasing, expense reports, submission of permits, meeting planning, and formatting and controlling documents. This position requires a proactive approach, anticipating needs, and independently performing administrative duties.
Responsibilities and Key Duties:
General Administrative Support
·Point of contact for SSIU invoicing Ceva Business
·Work extensively with multiple software systems/databases, including custom databases, purchase orders, invoice management, expense reports, training records, etc.
·Proficiency in computer usage and adeptness in various databases including Excel, Word, Adobe, and LIMS.
·Format and edit documents, such as forms, SOPs, memos, and letters with strong attention to detail.
·Distribute building mail and support shipping, as needed.
·Responsible for equipment management, communication and managing third party services.
·Manage ordering, requesting quotes, communicating with purchasing dept. and vendors, tracking shipments and arrivals.
·Maintain and distribute SSIU telephone list, seating chart, emergency headcount list, email, and calendar groups.
Meeting and Event Management
·Coordinate meetings and events.
·Facilitate meetings; including but not limited to furniture configuration of room, prepare agenda, coordinate presentations, start video conferences, coordinate snacks/drinks and/or meals and/or other items.
·Prepare and distribute meeting minutes, as requested.
Communication Support/Organization/Training
·Manage SSIU’s physical and electronic document archive, including controlled access, inventory, and organization.
·Provide training and technical assistance on relevant systems, including but not limited to Microsoft Office Suite, Quick Base, etc.
·Assist with on-boarding process of new hires, including relevant training, facilitating access to folders, Smartsheets, documents and update on-boarding folders as needed
Core Competencies:
●Shape solutions out of complexity - Questions the way things are done
●Client focus - Installs customer focus within entity
●Collaborate with empathy - Proactively cooperates
●Engage and develop - Drives conditions for optimal performance
●Drive ambition and accountability - Holds self and others accountable for high performance
●Influence others - Consciously tries to persuade
Technical / Functional Competencies:
·Advanced experience with MS Office Suite (Word-formatting, Excel-pivot tables/charts and PowerPoint)
·Experience with Adobe Professional
·Ability to work well with large and diverse teams
·Solid organizational and multi-tasking skills
·Ability to work under pressure
·Strong attention to detail and capable to deliver quality work with minimal supervision
Qualifications:
Education – Associates or Bachelor's degree, preferred
Work Experience - Minimum three (3) years experience in general office responsibilities and procedures.
Physical Requirements:
·Ability to read, write legibly and communicate in English
Tasks frequently require prolonged mental and visual concentrationWorking Conditions:
·N/A
Travel Required:
·N/A
This job description is intended to convey information essential to understanding the scope of the job and general nature and level of work performed by job holders within this job description is not intended to be an exhaustive list of qualifications, skills, duties and responsibilities or working conditions associated with the job description is not an employment reserves the right to modify job duties and/or job descriptions at any time to meet the needs of the business.
*VEVRAA Federal Contractor
**Ceva is an equal opportunity employer and all qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, genetic information, actual or perceived sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law. Ceva encourages men and women, members of all racial and ethnic groups, individuals with disabilities and veterans to apply.
669B
Yourprofile :
Education – Associates or Bachelor's degree, preferred
Work Experience - Minimum three (3) years experience in general office responsibilities and procedures.
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