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Administrative Assistant

3 months ago

Lenexa, United States Worldwide Innovations & Technologies, Inc. Full time
Job DescriptionJob Description

We are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to support people and functions within the company.

Responsibilities:

  • Assist with all aspects of administrative management.
  • Managing office communications in a pleasant and courteous manner—fielding organizational phone calls, emails, and traditional mail.
  • Process customer orders & manage order exceptions: prices, back orders, credit holds.
  • Post invoices for customer orders shipped and email customers.
  • Record customer payments and process credit card transactions.
  • Scanning and filing company records in the office filing system.
  • Tracking and restocking supplies in common areas.
  • Keeping shared office spaces organized.
  • Providing as-needed support to directors, managers, and executives.
  • Performs other duties as assigned.

Knowledge and Skills:

  • Ability to problem solve and maintain good attention to detail.
  • Have a strong sense of urgency to complete projects in a timely manner and to manage multiple projects simultaneously.    
  • Ability to work effectively with other departments to achieve overall company goals.
  • Recognize and respond to potential problems.
  • Maintain composure when things go wrong.
  • Effectively and respectfully communicate with internal & external stakeholders in a variety of different formats.
  • Multitask and quickly shift tasks to complete a variety of duties without letting anything fall through the cracks.
  • Work quickly, but accurately.
  • Remember key details as multiple people make verbal, hand-written, and emailed requests throughout the day.
  • Adapt to changing demands and responsibilities.

Qualifications:

  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills
  • Good computer skills