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Administrative Assistant

3 months ago

Redmond, United States IFG - International Financial Group Full time
Job Description
1. General
- Job Title: Administrative Coordinator
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Onsite, Redmond WA, building 50
- Duration: ASAP to June 30th, 2024, with strong potential for extension.

2. About the job
- How would you ensure effective coordination among multiple executives with demanding schedules?
- How do you prioritize and manage tasks in a fast-paced work environment?
- How comfortable are you with managing travel arrangements and event coordination?
- Can you handle heavy calendaring across different time zones?
- Are you proficient in using Excel and Sharepoint? Do such questions intrigue you?

3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company known for its innovation and global impact.
- Role Summary: The Administrative Coordinator will be responsible for providing comprehensive administrative support to three General Managers (GMs) and their teams. The role involves calendar management, travel arrangement, event coordination, expense reporting, equipment management, and communication support.

4. What are the key responsibilities?
- Responsibilities and Duties:
  - Manage complex calendars for three GMs, including scheduling meetings and appointments across different time zones.
  - Coordinate travel arrangements, including transportation and accommodation bookings.
  - Arrange and manage events, both onsite and offsite, ensuring smooth execution.
  - Process business expenses, track spending, and reconcile accounts.
  - Administer devices and various software applications, ensuring user accessibility and providing support when needed.
  - Oversee and maintain unassigned office space for the team.
  - Provide support to team members by answering questions, providing equipment, and offering onsite assistance.
  - Collaborate with other stakeholders to create and distribute communications materials via SharePoint, Teams, and other platforms.

5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
  - Minimum 2 years of experience with calendar management in Outlook.
  - Minimum 2 years of experience with Excel.
  - Minimum 2 years of experience with Sharepoint.

- Preferred Skills and Qualifications:
  - Strong communication skills to write executive level communications.
  - Experience managing multiple executive calendars in Outlook.

6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to work in a collaborative and supportive team, where you will have visibility and interactions with upper management. The innovative and dynamic work environment ensures constant growth and learning.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion. We have a non-discrimination policy and encourage diverse candidates to apply. We also ensure accessibility and provide accommodation for applicants with disabilities.

In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact Apply today  Please feel free to drop in your resume at nishant@ifgpr.com