Administrative Assistant

1 week ago


Redmond, United States Apex Systems Full time

Administrative Assistant

Job # 2050224

Client: AAA Video Game Studio

Location: Redmond, WA (100% on-site)

Target Start Date: November 2024

Contract Duration: 18 months

Pay: $22 - $25/hr


Job Description:

Apex Systems has an excellent opportunity for an Administrative Assistant with a AAA Game Studio in Redmond. The ideal candidate for this position will be highly collaborative, working directly for the Chief of Staff and supporting the Studio’s management team as well as the Studio Head’s Executive Assistant. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.


Candidate Requirements:

  • 2+ years Administrative or Business Support in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
  • Calendar management experience is required for this role


Day-to-day:

Calendar Management

  • Provides calendar management and time planning support for managers.
  • Learn and/or align calendar based on knowledge of managers preferences and operating styles (e.g., personal needs, allocation to business priorities).
  • May manage community space/conference room calendars.
  • Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues).
  • Learns to manage ambiguous situations.

Cross-Functional Collaboration and Communication

  • Collaborates internally with lead admins while gaining knowledge from peers and managers. Takes direction and can prioritize multiple requests from admins, teammates and managers.

Team Management Support

  • Helps to provide onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups). Provides general office support.

Event Coordination and Logistics

  • Supports team experience activities as needed.
  • Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements) under the direction of senior colleagues.
  • Supports team morale and building team dynamics.

Resource Management

  • Proactively manages supply inventories (e.g., store room, hardware, office supplies, snacks) as needed. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.

Space Management and Planning

  • Assists with team space move logistics as necessary.

Travel Management

  • Books travel and handles expense reports for some assigned managers


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