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Executive Assistant

3 months ago

Huntsville, United States Rehabilitation and Neurological Service, LLC Full time
Job DescriptionJob DescriptionManaging Correspondence: Handling incoming and outgoing mail, email, and faxes. Drafting, typing, and formatting documents such as letters, memos, reports, and presentations.

Scheduling and Calendar Management: Assisting with scheduling appointments, meetings, and conferences. Managing calendars for executives or team members, including setting reminders and resolving scheduling conflicts.

Data Entry and Record Keeping: Inputting data into databases, spreadsheets, and other software systems. Maintaining accurate records, files, and documentation both electronically and in hard copy.

Office Organization and Maintenance: Ensuring the office is organized, tidy, and well-maintained. Ordering office supplies, equipment, and materials as needed. Coordinating repairs and maintenance services.

Meeting and Event Coordination: Assisting with the planning, coordination, and execution of meetings, conferences, and events. This may involve arranging catering, booking venues, preparing materials, and providing on-site support. (Scheduling breakfast and lunches with drug reps.)

Travel Arrangements: Making travel arrangements for providers and research staff, including booking flights, accommodations, transportation, and preparing travel itineraries.

Customer and Vendor Relations: Providing support to customers, clients, and vendors by answering inquiries, processing orders, and resolving issues in a timely and professional manner.

Providing administrative support for special projects, initiatives, or events as assigned by management. This may involve research, coordination, newsletters, and documentation.

Assisting teams or departments with administrative tasks as needed, such as preparing meeting agendas, compiling reports, and coordinating project deadlines.

Manage social media accounts and create engaging content to build brand awareness, drive traffic, and engage with followers. This may include posting updates, responding to comments and messages, and monitoring analytics including Google Reviews. Generate high-quality content such as blog posts, articles, videos, and infographics to educate and engage target audiences. This may involve conducting research, writing, editing, and collaborating with other team members.

Organize and maintain physical and electronic filing systems. Filing documents, records, and other materials alphabetically or by subject matter.

Maintain office and online sales.