Administrative Coordinator – Human Resources

1 month ago

St Louis, United States Helping People - United Way of Greater St. Louis Full time

By bringing people and organizations together to solve our region's most pressing issues, United Way of Greater St. Louis is making our community a better place to live, work, and thrive. It's more than a day job. It's a mission. Come work with us

Job Summary: Performs duties involved in the day-to-day functions of the Human Resources Department. Assists in the on-boarding of employees by producing new hire information packets and ensuring enrollment in systems. Maintains databases on employee status by coordinating and expediting the enrollment, processing and maintenance of all benefit and payroll related issues. Provides administrative support for department. Performs HR related duties in areas of employee recognition and employee relations.

Position Responsibilities:

  • Maintains HR files including employee personnel files and annual compliance records/reports.
  • Responsible for preparation of offer of employment packages. Process all hiring and benefit paperwork involved.
  • Manages confidential information and difficult conversations with tact and diplomacy. Absolute confidentiality and integrity required.
  • Set up new hire orientation sessions as needed.
  • Answer general employee benefit questions, referring employees to carriers as needed to resolve questions and problems.
  • Review and process cafeteria plan reimbursements.
  • Responsible for processing invoices, including benefit plans.
  • Maintains employee information in vendor websites: update status changes including salary and employment status.
  • Responsible for data entry of all necessary information and changes related to semi-monthly payroll processing.
  • Prepare COBRA and benefits paperwork for terminating employees.
  • Responsible for preparing fiscal and calendar year-end reports for Finance. Calculate group-term life insurance for end of year payroll. Process W-2 edit and ensure year-end 1094 & 1095c information is correct with payroll provider.
  • Verify employment and provide information for outside sources within framework of policies and guidelines relating to confidentiality of such information.
  • Prepare and distribute anniversary certificates for all employees. Keep track of and arrange for quarterly length of service awards and vacation letters.
  • Assist with employee events.
  • Maintain employment and other HR-related statistics as directed and produce reports on scheduled and as-needed basis.
  • Contributes to the overall success of United Way by performing other essential duties and responsibilities as assigned.

KSA (Knowledge, Skills and Abilities):

  • 3-5 years of experience in an administrative support role, preferably with at least 2 years experience working in a human resources capacity.
  • High school diploma required. Associate's degree or comparable experience preferred
  • Excellent written and verbal communication skills
  • Understanding and supportive of United Way and its philosophy, goals and role in the community
  • Team oriented with a commitment to fostering strong, productive, working relationships with all staff, volunteers, and the overall community
  • Ability to work under time and performance pressure efficiently and accurately
  • Demonstrated commitment to meeting both expressed and unmet needs of internal and external clients
  • Comfort in a fast paced, rapidly shifting and evolving workplace
  • Innovative and open to exploring and implementing innovative ideas
  • Demonstrated understanding of diversity, equity, and inclusionary practices
  • High level of integrity with demonstrated ability to exercise tact and good judgment
  • Ability to manage multiple projects and prioritize tasks in a matrixed organization structure
  • Excellent follow-up and follow-through skills
  • Proficient in Microsoft Office and demonstrated ability to learn recent technology applications.

We offer a comprehensive benefits package including 12 days of vacation earned over the first 12 months of employment, sick pay, 10 company holidays, 5 1/2 Flexible/personal holidays, 3 volunteer days, parental leave, health, dental, vision and life insurance for you and your family, short term disability, long term disability, and a 403(b) with an organization match and 3 year vesting schedule.


To apply, please submit your resume.

Employment is contingent upon passing a screening for illegal drug use

United Way of Greater St. Louis is an Equal Opportunity Employer

  • Human Resources Coordinator

    1 day ago

    St Louis, Missouri, United States Compass Group Equity Partners Full time

    Job Summary:We are seeking a highly organized and detail-oriented Human Resources Coordinator to join our team at Compass Group Equity Partners. This part-time position will be responsible for maintaining Human Resources and corporate records, providing administrative support involving personnel matters, and supporting payroll processing. About the Role:As a...

  • Human Resources Coordinator

    2 weeks ago

    St Louis, Missouri, United States Pretium Packaging Full time

    Job Title: Human Resources CoordinatorThe ideal candidate will possess a Bachelor's degree in Human Resources or a related field and have proven experience as an HR Coordinator, HR Assistant, or similar role. We are seeking a highly organized and detail-oriented individual to assist the HR department with various administrative tasks, ensuring the smooth...

  • Human Resources Coordinator

    1 day ago

    St Louis, Missouri, United States GardaWorld Full time

    Job Title: Corporate Human Resources AdministratorWe are seeking a detail-oriented and tech-savvy Human Resources Administrator to join our team in St. Louis, MO. The successful candidate will manage all administrative HR functions for the GardaWorld Security Services team while interacting positively with applicants, managing their tracking system,...

  • Human Resources Coordinator

    1 month ago

    St Louis, United States GardaWorld Full time

    Job DescriptionJOB SNAPSHOT Job Title: Human Resources Coordinator Location: St. Louis, MO Environment: Corporate Office (this is an in office role) Pay Rate: $21.00 hour General Job Functions: new employee onboarding and orientation, I-9 verifications, employee relations, HRIS management Shift & Hours: Monday - Friday, 8 am - 5 pm Included Benefits/Perks:...

  • Human Resources Coordinator

    3 weeks ago

    St. Louis, United States GardaWorld Security Services U.S. Full time

    Job Description:JOB SNAPSHOTJob Title: Human Resources CoordinatorLocation: St. Louis, MOEnvironment: Corporate Office (this is an in office role)Pay Rate: $21.00 hourGeneral Job Functions: new employee onboarding and orientation, I-9 verifications,employee relations, HRIS managementShift & Hours: Monday - Friday, 8 am - 5 pmIncluded Benefits/Perks: medical,...

  • Human Resources Coordinator

    4 days ago

    St Louis, Missouri, United States UB Greensfelder LLP Full time

    UB Greensfelder LLP, a leading law firm, is seeking an experienced Human Resources Assistant to join their team in the St. Louis office. This full-time position will be part of the Human Resources Department and will work closely with other members across various HR functions.This role is ideal for individuals with 3+ years of administrative experience in a...

  • Human Resources Coordinator

    6 months ago

    East St Louis, United States American Bottoms Full time

    Full Job Description The HR Coordinator has a hands-on role that reports directly to our Managing Director. This individual provides a variety of human resources services for employees of the Association including, but not limited to salary administration, recruitment and staffing, benefit administration, workers' compensation, manage FMLA, record retention,...

  • Human Resources Coordinator

    6 days ago

    St Louis, Missouri, United States Andy's Seasoning Full time

    Job OverviewThe Human Resources Generalist role at Andy's Seasoning, Inc. is a full-time position that requires excellent communication and organizational skills.Duties and ResponsibilitiesAssist with managing policies and procedures, onboarding/offboarding, payroll, benefits administration, full cycle recruiting, point of contact for employee relations, and...

  • Human Resources Coordinator

    4 days ago

    St Louis, Missouri, United States Atlas Elementary Full time

    About Atlas ElementaryAtlas Elementary is a growing charter school dedicated to creating a nurturing and inclusive environment for students and staff. We strive to empower our team with resources and opportunities to deliver exceptional educational experiences.We are seeking an HR Specialist to join our dynamic team and support the human resource needs of...

  • Human Resources Administrator

    1 week ago

    St Louis, United States Saint Louis Art Museum Full time

    Human Resources Administrator Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description. Summary: This is a key HR role focused on assisting the Museum's managers with a variety of talent recruitment and acquisition functions. Support includes, but is not limited to, providing subject...

  • Corporate Human Resources Administrator

    1 week ago

    St Louis, United States GardaWorld Full time

    Job DescriptionJoin Our Team as a Corporate Human Resources Administrator in St. Louis, MO! Job Title: Corporate Human Resources Administrator Location: St. Louis, MO Environment: On-site; Corporate Branch Office Salary: $23.00 / hour Are you ready to take your HR career to the next level? GardaWorld, the world's largest privately-owned security services...

  • Human Resources Administrator

    23 hours ago

    St Louis, United States Saint Louis Art Museum Full time

    Human Resources Administrator Summary: This is a key HR role focused on assisting the Museum's managers with a variety of talent recruitment and acquisition functions. Support includes, but is not limited to, providing subject matter expert strategies to attract, source, evaluate, and hire top job candidates. The HR Administrator serves as the primary HR...

  • Human Resources Coordinator

    4 weeks ago

    St Louis, United States PALM Health Full time

    Why PALM Health? PALM Health is an integrative medicine and wellness center offering a comprehensive range of medical, preventive care, mental health, fitness, nutrition, and spa services designed to improve our members' overall well-being. We provide highly personalized, advanced preventive care and treatment, including attention to our members' physical,...

  • Human Resources Manager

    2 weeks ago

    St Louis, Missouri, United States GardaWorld Full time

    About the RoleThe Human Resources Coordinator plays a vital part in managing administrative human resource functions for the GardaWorld Security Services branch team. This role is responsible for ensuring seamless day-to-day operations, providing exceptional support to employees, and contributing to the overall success of the organization.

  • Human Resource Coordinator

    2 days ago

    St Paul, United States EIDS Cleaning and Consulting Full time

    Job Type Full-time Description Human Resource CoordinatorPosition Type: Hourly (Non-Exempt) Summary: The Human Resource Coordinator will play a pivotal role in supporting the HR department's operations to ensure a smooth and efficient workflow. This position is responsible for various HR functions, including onboarding, record-keeping, employee relations,...

  • Human Resources Coordinator

    3 weeks ago

    Saint Louis, United States Accounting Career Consultants Full time

    Job SummaryWe are seeking a detail-oriented and organized Human Resources Assistant to provide administrative support to our HR team.This role offers an excellent opportunity for individuals who are looking to build a strong foundation in HR, with exposure to a wide range of functions such as recruitment, employee onboarding, and records management.Key...

  • Human Resources Generalist

    4 days ago

    St Louis, Missouri, United States UB Greensfelder LLP Full time

    Job Overview:UB Greensfelder LLP is a dynamic law firm seeking a full-time Human Resources Assistant to join its team in the St. Louis office. This role will provide administrative support to the HR Department, focusing on various functions including recruitment, employee data management, and benefits administration.Salary Range: $60,000 - $75,000 per...

  • Human Resources Coordinator with Language Skills

    4 days ago

    St Louis, Missouri, United States Fairfield Processing Corp Full time

    About the RoleWe're looking for a skilled and motivated individual to join our team as a Human Resources Assistant. This role requires bilingual Spanish speaking experience and someone who is a self-starter.Salary: $18.00-$20.00 per hourThe Human Resources Assistant will handle a variety of personnel-related administrative tasks as well as clerical support...

  • Human Resources Coordinator

    1 month ago

    St. Charles, United States Smithfield Foods Full time

    If you are currently employed at Smithfield, please log into Workday and submit your application through the Jobs Hub.A great job-and a great future-awaits you at Smithfield Foods. We are an American food company with a leading position in packaged meats and fresh pork products. We‘re looking for motivated people who want to join our team and grow lasting...

  • Administrative Assistant

    4 weeks ago

    St Paul, United States St. Catherine University Full time

    Information Advertisement St. Catherine University and the Human Resources team invite applications for a full-time Administrative Assistant position covering the front desk for our department. The Human Resources team visions the St. Kates communit Administrative Assistant, Human Resource, Administrative, Assistant, HRIS, Diversity, Education