Admin Assistant Operations Support
4 weeks ago
The Health, Safety and Environmental Department provides essential services to all Pinto Valley Mine personnel, Capstone corporate management, and numerous State and Federal regulatory authorities. The HSE Administrative Assistant supports a team of technical professionals with generation of correspondence, reports, presentations, data management, and general office tasks.
POSITION PURPOSE: Responsible to provide critical support functions within the Health, Safety and Environmental team.
REPORTING TO:
Manager of Health, Safety, and Environmental
COLLABORATING WITH
(Key departments, External Groups):
Internal:
Superintendents, Supervisors, Specialists, and CoordinatorsOperations and support personnelCorporate representativesExternal:
Consultants, contractors and suppliersPEOPLE REPORTING TO THIS POSITION (Name of Position):
None
POSITION RESPONSIBILITIES
Preparation of Purchase Requisitions and Service Entry SheetsGeneration of numerous month-end reports (variance, safety statistics, KPIs, etc.)Budget trackingOrdering and stocking basic office supplies and equipmentHard copy and electronic file managementPreparation of expense reports and travel arrangementsMaintenance of department records and reportingMail collection and distributionScheduling and organizing eventsFormatting and updating formsPlanning, scheduling, measuring and analyzing activitiesProofreading and editing correspondence and documentsTraining room organization and set-up Contract administrationData entryOther duties as assignedPOSITION REQUIREMENTS
Knowledge
Minimum Grade 12 education, or GED3-5 years prior experience requiredKey Competencies / Skills
Proficient with MS Word, Excel, Teams, PowerPointProficient with basic office equipmentProficient with HSE Management Software (with training)Excellent communication skills (verbal, written and listening)Strong organizational skillsDetailed oriented Ability to work and communicate effectively with internal and external stakeholdersAbility to work collaboratively with team professionalsAbility to work independently in a time sensitive environmentAbility to interact with diverse mix of culturesAbility to work under pressure and meet deadlinesAbility to multitaskAbility to maintain a high level of confidentialityDisplays a positive attitudeSAP experience preferredWORK ENVIRONMENT
The majority of the work performed by this position is conducted in an office environmentRemote work may be authorized from time-to-time and on an as needed basis, but this position is based at Pinto Valley Mine-
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