Admin Assistant Operations Support

4 weeks ago


Miami, United States Capstone Copper Full time

The Health, Safety and Environmental Department provides essential services to all Pinto Valley Mine personnel, Capstone corporate management, and numerous State and Federal regulatory authorities. The HSE Administrative Assistant supports a team of technical professionals with generation of correspondence, reports, presentations, data management, and general office tasks.

POSITION PURPOSE: Responsible to provide critical support functions within the Health, Safety and Environmental team.

 REPORTING TO: 

Manager of Health, Safety, and Environmental

COLLABORATING WITH 

(Key departments, External Groups): 

Internal: 

Superintendents, Supervisors, Specialists, and CoordinatorsOperations and support personnelCorporate representatives

External: 

Consultants, contractors and suppliers

PEOPLE REPORTING TO THIS POSITION (Name of Position): 

None

POSITION RESPONSIBILITIES

Preparation of Purchase Requisitions and Service Entry SheetsGeneration of numerous month-end reports (variance, safety statistics, KPIs, etc.)Budget trackingOrdering and stocking basic office supplies and equipmentHard copy and electronic file managementPreparation of expense reports and travel arrangementsMaintenance of department records and reportingMail collection and distributionScheduling and organizing eventsFormatting and updating formsPlanning, scheduling, measuring and analyzing activitiesProofreading and editing correspondence and documentsTraining room organization and set-up Contract administrationData entryOther duties as assigned

POSITION REQUIREMENTS

Knowledge

Minimum Grade 12 education, or GED3-5 years prior experience required

Key Competencies / Skills

Proficient with MS Word, Excel, Teams, PowerPointProficient with basic office equipmentProficient with HSE Management Software (with training)Excellent communication skills (verbal, written and listening)Strong organizational skillsDetailed oriented Ability to work and communicate effectively with internal and external stakeholdersAbility to work collaboratively with team professionalsAbility to work independently in a time sensitive environmentAbility to interact with diverse mix of culturesAbility to work under pressure and meet deadlinesAbility to multitaskAbility to maintain a high level of confidentialityDisplays a positive attitudeSAP experience preferred

WORK ENVIRONMENT

The majority of the work performed by this position is conducted in an office environmentRemote work may be authorized from time-to-time and on an as needed basis, but this position is based at Pinto Valley Mine

  • Miami, United States Capstone Copper Corp. Full time

    The Health, Safety and Environmental Department provides essential services to all Pinto Valley Mine personnel, Capstone corporate management, and numerous State and Federal regulatory authorities. The HSE Administrative Assistant supports a team of technical professionals with generation of correspondence, reports, presentations, data management, and...

  • Facility Maintenance

    20 hours ago


    Miami, United States JobSquad Staffing Solutions Full time

    The JobSquad Solutions Team is currently looking for a Facility Maintenance / Admin Support to work at a company located in the Miami, FL area!Job TitleFacility Maintenance / Admin SupportPosition LocationMiami, FL 33182Pay/hours for position$29.00 per hourRequirements of position* · Previous Experience in the Automotive industry in Facility Maintenance...

  • Facility Maintenance

    14 hours ago


    Miami, United States JobSquad Staffing Solutions Full time

    The JobSquad Solutions Team is currently looking for a Facility Maintenance / Admin Support to work at a company located in the Miami, FL area!Job TitleFacility Maintenance / Admin SupportPosition LocationMiami, FL 33182Pay/hours for position$29.00 per hourRequirements of position* · Previous Experience in the Automotive industry in Facility Maintenance...


  • Miami, United States Capstone Mining Full time

    Job DescriptionJob DescriptionThe Health, Safety and Environmental Department provides essential services to all Pinto Valley Mine personnel, Capstone corporate management, and numerous State and Federal regulatory authorities. The HSE Administrative Assistant supports a team of technical professionals with generation of correspondence, reports,...

  • Tax Admin

    4 days ago


    Miami, United States Insight Global Full time

    Job Description:ADP is looking for 1 Tax Admin to sit in Alpharetta. They will be responsible for providing mail room support, general information follow-up, and registration/data entry. They will be client facing providing support for missing documentation/document entry. Working specifically with POA’s (power of attorney’s) and TPA (third party...

  • Tax Admin

    5 days ago


    Miami, United States Insight Global Full time

    Job Description:ADP is looking for 1 Tax Admin to sit in Alpharetta. They will be responsible for providing mail room support, general information follow-up, and registration/data entry. They will be client facing providing support for missing documentation/document entry. Working specifically with POA’s (power of attorney’s) and TPA (third party...

  • Tax Admin

    4 days ago


    Miami, United States Insight Global Full time

    Job Description:ADP is looking for 1 Tax Admin to sit in Alpharetta. They will be responsible for providing mail room support, general information follow-up, and registration/data entry. They will be client facing providing support for missing documentation/document entry. Working specifically with POA’s (power of attorney’s) and TPA (third party...

  • Logistics Sales Admin

    3 weeks ago


    Miami, United States Ottimo Resources Full time

    Logistics Sales Admin Schedule: Full Time, Monday-Friday 9AM to 6PM Hourly Pay Range: $21-24 Depending on Relevant Experience Industry leader in LTL/FTL Transportation is seeking a Logistics Sales Admin to join their growing team in Miami, FL. The position will be responsible for assisting the inside sales team for the organization. This is a great role for...

  • Admin Assistant

    3 weeks ago


    Miami, United States MISHA'S CUPCAKES SUNSET Full time

    Job DescriptionJob DescriptionMisha’s Cupcakes is looking for an administrative assistant to join our team in our office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both...


  • Miami, United States Banesco Full time

    Job Title Client Services Admin - B&P Banesco USA is seeking a Client Services Admin - B&P for our Business & Professional team. Primary Job Duties: * Coordinate the SVP, Head of Business & Professional schedule, organize his agenda, provide follow-up, set-up meetings, registrations for events and respond to RSVPs. * Prepares presentations for the SVP,...

  • Food & Beverage Admin

    4 weeks ago


    Miami, Florida, United States Four Seasons Hotels and Resorts Full time

    About Four Seasons:Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine...


  • Miami, United States Banesco USA Full time

    Job DescriptionJob DescriptionJob TitleClient Services Admin – B&PBanesco USA is seeking a Client Services Admin – B&P for our Business & Professional team.Primary Job Duties:Coordinate the SVP, Head of Business & Professional schedule, organize his agenda, provide follow-up, set-up meetings, registrations for events and respond to RSVPs. Prepares...

  • Admin Assistant-Rooms

    3 weeks ago


    Miami, United States The Ritz-Carlton Full time

    POSITION SUMMARY Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and...

  • Operations Support

    20 hours ago


    Miami, United States 10bits Full time

    10bits is a Healthcare and Professional Staffing Company. From nursing staffing, temp to hire, and permanent to healthcare contracts, 10bits provides hospitals and medical facilities with high-quality clinical professionals with the highest standards and compliance to provide the best medical care.Job Title: Operations SupportJob Location: Miami, FL 33136Job...

  • Operations Support

    2 days ago


    Miami, United States 10bits Full time

    10bits is a Healthcare and Professional Staffing Company. From nursing staffing, temp to hire, and permanent to healthcare contracts, 10bits provides hospitals and medical facilities with high-quality clinical professionals with the highest standards and compliance to provide the best medical care.Job Title: Operations SupportJob Location: Miami, FL 33136Job...


  • Miami, United States Nova Tile Inc Full time

    Job DescriptionJob DescriptionJob Summary:We are seeking an experienced and detail-oriented Accounts Payable Admin to join our team. The ideal candidate will have a strong background in accounting and be responsible for managing the accounts payable process, ensuring accurate and timely payments to vendors, inventory and maintaining proper...


  • Miami, United States Bellwether Staffing Solutions Full time

    We are currently recruiting for an Underwriting Operations Specialist / Sales Support in Miami, FL (Brickell office). Hybrid schedule (in-office 2 days - remote 3 days a week). This is a great opportunity to join a growing operations team. The Operations Specialist is responsible for providing administrative support and continuous improvement to the business...


  • Miami, United States Bellwether Staffing Solutions Full time

    We are currently recruiting for an Underwriting Operations Specialist / Sales Support in Miami, FL (Brickell office). Hybrid schedule (in-office 2 days - remote 3 days a week). This is a great opportunity to join a growing operations team. The Operations Specialist is responsible for providing administrative support and continuous improvement to the business...


  • Miami, United States ONE OF A KIND SUPPORT LLC Full time

    Job DescriptionJob DescriptionOne Of a Kind Support is a family oriented Home Health Agency looking for dynamic caregivers to offer support, guidance and hands-on assistance to adults with developmental disabilities regarding their personal choices, skills, growth and ultimately, independence. We provide individuals with programs designed to help them...

  • Operations Support

    1 day ago


    Miami, FL, United States 10bits Full time

    10bits is a Healthcare and Professional Staffing Company. From nursing staffing, temp to hire, and permanent to healthcare contracts, 10bits provides hospitals and medical facilities with high-quality clinical professionals with the highest standards and compliance to provide the best medical care. Job Title: Operations Support Job Location: Miami, FL...