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Manager - Accounts Payable
4 months ago
ROLE AND PURPOSE:
The Accounts Payable Manager is responsible for overseeing the accounts payable function, managing a team of AP professionals, and ensuring accurate and timely processing of invoices, payments, and financial records in compliance with local, state and federal laws and regulations. This role requires excellent communication and plays a crucial part in maintaining the financial health and integrity of the organization.QUALIFICATIONS:
Education/Certification:
Bachelor's Degree, required.Experience:
Three (3) years of supervisory experience, required Three (3) years of accounts payable experience, required Three (3) years of financial experience working in accounting and ERP systems Texas public school district experience, preferred TEAMS software experience, preferredSPECIAL KNOWLEDGE/SKILLS:
Strong training, leadership, and team management abilities. Strong understanding of accounting principles and financial regulations. Proficiency in accounting software and ERP systems. Excellent communication, leadership, and interpersonal skills. Strong analytical and problem-solving abilities. Attention to detail and a commitment to accuracy. Knowledge of process improvement and automation strategies. Knowledge of W-9 and 1099 Misc. forms.MAJOR RESPONSIBILITIES AND DUTIES:
I. INVOICE PROCESSING AND VERIFICATION:
Ensure that invoices are reviewed and approved for accuracy and completeness; properly coded, categorized, and allocated to the correct cost centers or accounts. Manage the invoice payment workflow, ensuring timely processing. Establish and maintain internal controls to ensure invoices are paid in a timely and accurate manner. Maintain exception, delinquent, and compliance reports with escalation notifications to the Director of Accounting and Executive Director of Finance.II. VENDOR MANAGEMENT:
Establish and maintain positive relationships with vendors and suppliers. Resolve vendor inquiries, discrepancies, and payment issues in a timely and professional manner. Negotiate payment terms and discounts with vendors to optimize cash flow.III. PAYMENT PROCESSING:
Oversee the disbursement of payments, including checks, ACH, wire transfers, credit cards, and electronic payments. Schedule and coordinate payment runs to meet financial obligations while maximizing rebates and discounts.IV. FINANCIAL REPORTING:
Prepare and analyze regular reports on accounts payable metrics, daily status reports, including aging reports, and payment accuracy. Maintain accurate Accounts Payable general ledger accounts. Assure payables are posted to the correct fiscal year and AP accruals are established. Assist in the preparation of month-end and year-end financial statements.V. COMPLIANCE AND POLICIES:
Ensure compliance with accounting standards, tax regulations, and company policies. Develop and update accounts payable procedures and policies to improve efficiency and controls.VI. PROCESS IMPROVEMENT
Continuously identify opportunities for process improvement and automation. Implement best practices and technology solutions to streamline AP operations.VII. AUDITS AND INTERNAL CONTROLS
Assist in both internal and external audits by providing requested documentation and explanations. Maintain strong internal controls to prevent fraud and errors.VII. TRAINING AND DEVELOPMENT
Provide training and development opportunities to the AP team to enhance their skills and knowledge. Provide training and support to District Campuses and Departments. Keep the team informed about changes in policies, procedures, and industry trends. Foster a collaborative and positive work environment.IX. CASH MANAGEMENT
Collaborate with treasury and finance teams to optimize cash flow and manage working capital effectively.X. VENDOR ONBOARDING AND EVALUATION
Participate in the selection and onboarding of new vendors, conducting due diligence and risk assessments. Periodically evaluate vendor performance and recommend changes if necessary.XI. SUPERVISORY RESPONSIBILITIES
Supervise, mentor, motivate and train a team of accounts payable specialists and assistant Set performance expectations, provide regular feedback, and conduct performance evaluations. Ensure efficient workload distribution and a collaborative team environment. Provide executive reporting and briefs to Director of Accounting and Executive Director of Finance, highlighting critical KPI's. Provide training and support for Campuses and Departments.MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:
Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional equipment. Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping Motion: Moderate walking Lifting: Regular light lifting and carrying (less than 15 pounds) Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise Mental Demands: Work with frequent interruptions; maintain emotional control under stress, with frequent interruptions.________________________________________________________________________________________
Part-time/Temporary employees will be paid at the minimum hourly rate for the full-time equivalent position's pay range. Variations to this standard as a result of the market availability of applicants for a particular position may vary with Human Resources' advance review and approval.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
