Office Manager

4 weeks ago

Charleston, United States University of Charleston Full time

Office Manager

Department of Athletics, University of Charleston

Position Summary:

The Office Manager for Athletics will facilitate all aspects associated with financial activities, including team travel, assist with payroll, athletic camps, and contractual services. The Office Manager for Athletics will coordinate office communications with sports coaches and staff. Additionally, this position oversees the daily functions of the athletic division directly associated with its fiscal operations, ensuring compliance with all NCAA and University policies and procedures.

Essential Responsibilities:

Business Operations :

Co-manage with the departmental daily business office transactions.

Oversee the collection of all Purchase Card Reports for 35 individuals every month. Review PCARD reports, ensuring that transactions are accurate and completed, reported with acceptable accounting standards, and in accordance with University, MEC, and NCAA policies and procedures. Scan all PCARD receipts and forms to the University’s Business Office. Send invoices to all athletics partners for goods and services. Make regular deposits of ticket monies, camp income, NCAA, and special events to the University’s Business Office. Use discretion and sound judgment in making decisions about the coordination of departmental purchasing activities. Review payment requests for accuracy and compliance with University policy and procedures. Coordinate travel cash advances and petty cash requests. Manage the draft and collection of all MEC, In-Region, and Out-of-Region Competitions game contracts. Oversee the draft check requests for the officials in RefPay and Arbiter. Responsible for updating the University’s Business Office on PCARD amounts for all 20 sports programs and athletic trainers. Complete check requests for basketball table workers and other in-game personnel. Complete all department purchase orders and secure proper approvals. Provide oversight of all BSN/Nike Pos and billing for each sports program. Coordinate and maintain the travel program for athletics teams, coaches, and staff. Serve as a departmental liaison with athletics travel partners (Enterprise, NCAA Shorts Travel, and Carpenter Bus Sales). Assist with the coordination of post-season travel. Assign all UC Fleet Vehicles (Vans, Shuttles, and School Buses) Coordinate all Vehicle Maintenance with the University’s Facilities Director and Lead Driver Coordinate all Vehicle Registrations and Insurance Coverage with Facilities and the Business Office. Coordinate all Vehicle Rentals with Enterprise, Vehicle Drop-offs, and Returns. Reconcile all Enterprise Rental Fees with the Business Office and Athletics Staff. Oversee the payment of all WV Toll Responders. Provide oversight of the fuel billing for each UC Fleet vehicle. Coordinate cleaning of the Shuttle Buses (inside and out) quarterly. Personnel management, oversight, and coordination of drivers Orchestrate the hiring of all drivers, coaches, and staff processes and procedures.Oversee the drug testing schedule for department shuttle bus drivers.Regulatory compliance for CDL license and Medical Examiner certificates.Breakdown of vehicles on away trips. Arrange transportation for Student Life, Pharmacy, DEL, etc. Assist the Director of Athletics with Human Resources requirements and onboarding protocols. Coordinate onboarding visits with the University’s Human Resources Director. Facilitate onboarding requests (PCARDs, emails, acct., computers, cleaning of office spaces, nameplates, business cards, etc.) Facilitate the advertisements of positions with HR.

General Responsibilities:

Use discretion and professionalism in communicating details of the university’s operations outside the office, ensuring confidentiality, integrity, and security of all personal and financial student information. Serve as the general liaison between Athletics and Facilities. Meet and greet all visitors to the fourth-floor office spaces. Answer all phone calls/emails for the Athletics Dept. and General number #4820. Provide oversight of common spaces, kitchen, conference room, and film room for cleanliness. Responsible for adding all 20 sports program schedules to the AD’s calendar. Manage appointments to the VP for Athletics Outlook Calendar. Provide oversight of the copiers. Maintain CPR, AED, and First Aid Training records for the department. Provide oversight of the scheduling of the Conference and Film rooms. Collect and distribute the department’s mail and packages. Input all SAs information into Datatel at the start of each semester. Provide oversight of the Department’s Drug Testing Operations. Manage all Help Desk Tickets in concert with IT and Facilities Provide oversight of the Athletic Training Department’s Secondary Insurance with AGI. Procures the competition schedules for the Director of Athletics Communications. Assist with hosting NCAA events (reconcile NCAA merchandise, ticketing, etc.). Assist with special events (Chi Alpha Sigma, Hall of Fame, Networking Evenings, etc.). Follow all policies related to FERPA, Title IX, Title VII, and HIPPA regulations. Adhere to the policies and procedures outlined in the University’s Employee Handbook and the athletic department’s Coach’s Manual. Seek out organizations that might provide insight and a networking resource for continued professional development. Develop and implement strategies to maximize the synergies amongst the various athletic programs that UC sponsors.

Other duties as assigned by the Vice President and Director of Athletics.

Qualifications:

Applicants must possess a bachelor’s degree, and a master’s degree is preferred. Substitution Statement-Related experience may be substituted for education on a basis set forth and approved by the Department of Human Resources. Ability to exercise discretion and independent judgment. Capable of managing general business operations. Previous office management experience preferred.

The review of applications will begin immediately and continue until a qualified individual has been hired.

  • Office Manager

    3 days ago

    Charleston, United States Integrity Rise Management LLC Full time

    Job DescriptionJob DescriptionOffice ManagerWe are seeking an experienced and highly motivated Office Manager to oversee the day-to-day operations of a large apartment complex. The Manager will be responsible for managing all aspects of property management, including leasing, maintenance, resident relations, and financial performance. If you have a proven...

  • Office Manager/Coordinator

    1 month ago

    Charleston, United States The Glass Guru of Charleston Full time

    Job DescriptionJob DescriptionRoles & Responsibilities:With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative...

  • Furniture Project Manager

    3 weeks ago

    Charleston, United States Young Office Full time

    The Furniture Project Manager is responsible for executing projects with our customers. This position is the primary customer contact and is also responsible for leading, planning and administering projects with minimal guidance, through its completion to drive targeted margins while building and maintaining professional relationships with our...

  • Business Office Manager

    6 days ago

    Charleston, United States Genesis Healthcare, Inc. Full time

    Job DescriptionMarmet Center seeks a full time Business Office Manager with MOD weekends every 6-8 weeks.FULL TIME / BENEFITS / DAY SHIFT Play an integral part in achieving nursing center business excellence goals as our Business Office Manager where you will oversee census, billing, accounts receivable, tracking of Medicaid applications and other AR...

  • Business Office Manager full time

    1 month ago

    Charleston, United States United Surgical Partners International Inc (USPI) Full time

    Job Summary: The Business Office Manager will lead many process improvement initiatives and will ensure accurate business transactions and processes which require a high level of professional judgment and discretion in carrying out assignments, the ability to problem solve, a high degree of confidentiality, and the ability to work under pressure. The...

  • Office Manager

    2 weeks ago

    North Charleston, United States You've Got Maids Full time

    Company Overview You've Got Maids is one of the largest home cleaning franchises in the USA, and we plan to be #1 in this community! We are growing and have more hours than cleaners! We are inspired to provide top-quality professional home cleaning services to communities across America. Job Summary The Office Manager role manages the office, ensures our...

  • Office Secretary

    4 weeks ago

    Charleston, United States Total Life Care Charleston Full time

    Job DescriptionJob DescriptionTotal Life Care Charleston has been providing Chiropractic care in West Ashly since 2002. We are seeking an office manager position. Job duties include answering phone calls, scheduling appointments, accepting payments, developing x-rays, billing insurance and assisting with patients. My current office manager Debra has been...

  • Office Assistant

    2 weeks ago

    Charleston, United States AtWork - Charleston North Full time

    **Position Overview:** As a Leasing Consultant, you will be responsible for promoting and leasing available office spaces within our portfolio. You will serve as the first point of contact for prospective tenants, providing them with detailed information about our properties, guiding them through the leasing process, and ensuring their satisfaction. The...

  • Office Manager Bookkeeper

    4 weeks ago

    Charleston, United States Shannon Jones Esquire LLC Full time

    Job DescriptionJob DescriptionMust have experience with Clio billing systems and QuickBooks.  Individual will be in charge of all invoicing, collections, bill payment, bookkeeping, personnel management, generating reports regarding business performance and coordinating with owner to review all areas under this position's management.  

  • Front Office Supervisor

    13 hours ago

    Charleston, United States Dewberry Charleston Full time

    Are you a highly motivated individual with refined professionalism and strong attention to detail? We want YOU to experience Southern Reimagined at The Dewberry Hotel, located in the heart of downtown Charleston. Who We Are: We are a tightknit group of passionate individuals who are unrelenting when it comes to offering a flawless experience at The Dewberry...

  • Information Security Officer

    1 day ago

    Charleston, United States Consolmx Full time

    We are looking for an experienced Information Security Officer to ensure the security of our organization’s information systems and data. The ideal candidate will have a strong background in information security and risk management, with excellent communication and leadership skills. Consolidated Technologies Group is an industry leading business...

  • Mortgage Loan Officer

    8 hours ago

    Charleston, United States Tabor Mortgage Group Full time

    Mortgage Loan Originator Tabor Mortgage Group is a high-volume mortgage company in Charleston, SC that works alongside some of the Lowcountry's top real estate companies to help ensure a seamless and stress-free home financing process. Our team brings a wide range of experience and expertise to the industry that helps overcome unique financial situations....

  • EMT (Medical Office)

    1 month ago

    Charleston, United States Charleston ENT & Allergy Full time

    Job DescriptionJob DescriptionMedical Assistant/EMT PositionCharleston ENT & Allergy is seeking a full-time MEDICAL ASSISTANT or EMT to join our practice! This critical role will provide efficient and competent support for our providers. Our Medical Assistants/EMTs are one of the most important assets of our company! They are imperative to the daily flow of...

  • Information Security Officer

    6 days ago

    Charleston, United States Consolmx Full time

    We are looking for an experienced Information Security Officer to ensure the security of our organizations information systems and data. The ideal candidate will have a strong background in information security and risk management, with excellent communication and leadership skills.Consolidated Technologies Group is an industry leading business...

  • Mortgage Loan Officer

    18 hours ago

    Charleston, United States Tabor Mortgage Group Full time

    Mortgage Loan Originator Tabor Mortgage Group is a high-volume mortgage company in Charleston, SC that works alongside some of the Lowcountry's top real estate companies to help ensure a seamless and stress-free home financing process. Our team brings a wide range of experience and expertise to the industry that helps overcome unique financial situations....

  • Mortgage Loan Officer

    23 hours ago

    Charleston, United States Tabor Mortgage Group Full time

    Mortgage Loan Originator Tabor Mortgage Group is a high-volume mortgage company in Charleston, SC that works alongside some of the Lowcountry's top real estate companies to help ensure a seamless and stress-free home financing process. Our team brings a wide range of experience and expertise to the industry that helps overcome unique financial situations....

  • Business Office Assistant

    2 weeks ago

    Charleston, United States Mason Preparatory School Full time

    Qualifications: High school diploma required. Familiarity with basic bookkeeping and secretarial duties, with 3 or more years of experience preferred. Required Knowledge, Skills, and Abilities: ability to work well with others and be a team player; ability to follow written and verbal direction; ability to prioritize workload, meet deadlines, and manage...

  • Business Office Assistant

    4 weeks ago

    Charleston, United States Mason Preparatory School Full time

    Job DescriptionJob DescriptionSalary: $18-$20 per hourQualifications: High school diploma required. Familiarity with basic bookkeeping and secretarial duties, with 3 or more years of experience preferred.  Required Knowledge, Skills, and Abilities: ability to work well with others and be a team player; ability to follow written and verbal direction; ability...

  • Force Integration and Readiness Officer

    2 weeks ago

    Charleston, West Virginia, United States USAJobs Full time

    DutiesAs a Force Integration and Readiness Officer (Title 32), GS , you will perform the below duties:1. Plans, organizes, coordinates, implements, evaluates and provides technical guidance to units and major commands in the state. These tasks are completed as a result of detailed and comprehensive studies which require new or substantially modified work...

  • Marketing Officer

    3 weeks ago

    Charleston, United States WesBanco Bank, Inc. Full time

    Remote - Ironton, OH Remote - Parkersburg, WV Remote - Cleveland, OH Remote - Fairmont, WV Remote - Bowie, MD Remote - Chattanooga, TN Remote - Cincinnati, OH Remote - Pittsburgh, PA Remote - Nashville, TN Remote - Indianapolis, IN Remote - Akron, OH Remote - Columbus, OH Remote - Frankfort, KY Remote - Huntington, WV Remote - Louisville, KY Remote -...