Office Coordinator

3 weeks ago

Chicago, United States Ryan Specialty, LLC Full time

RT Specialty, a division of Ryan Specialty, is looking for an Office Coordinator / Receptionist to join our Chicago team at our Madison office. We are a fast-paced, energetic, and rapidly growing organization that offers a great opportunity for someone interested in further developing their career. Ryan Specialty has been named one of America’s Most Loved Workplaces by Newsweek and has been named 2023 Top Insurance Employer by Insurance Business America.

Position Summary:

This position will be responsible for greeting guests, answering and directing incoming calls, mail distribution, creation flow of correspondence, requisition of supplies, as well as additional clerical duties as requested.

Essential Functions:
  • Greet and direct visitors to the company.
  • Answer telephones and direct the caller to the appropriate associate.
  • Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
  • Schedule guests for entry through I-Visitor system.
  • Schedule and maintain conference room calendars.
  • Receive, sort and forward incoming mail. Maintain and route publications.
  • Coordinate the pick-up and delivery of express mail services (FedEx, UPS, Messenger, etc.)
  • Order, receive, stock and distribute office supplies.
  • May also assist with other related clerical duties, typing of memos, photocopying, faxing, filing, or collating.
  • Other relevant duties as assigned.
Education/Experience/Skills:
  • 3 years’ experience in a similar role within a professional corporate environment.
  • High School Diploma required; BA/BS degree desirable.
  • Excellent verbal and written communication skills. Proactively establishes relationships and routines to convey critical business information.
  • Excellent organizational and multi-tasking capabilities.
  • Critical attention to details.
  • Initiative - possesses the motivation and willingness to go beyond what is required. Feels a sense of ownership for their area of responsibility.
  • Ability to work independently on assigned tasks as well as accept direction as required.
  • Ability to work collectively with the administrative team associates.
  • Proficiency in Microsoft Office including, but not limited to Outlook, Word, Excel.
  • Proven track record of being a team player.
DisclaimerRyan Specialty is an Equal Opportunity Employer.We are committed to building, growing, and sustaining a diverse workforce that is reflective of society throughout the entirety of the organization and throughout the insurance industry.We strive to harness our differences and commonalities to better serve our clients, trading partners, workforce, and communities.We aspire to cultivate a company that is both inclusive and equitable, where every employee is recognized and assessed based on their performance and contributions.

  • Office Coordinator

    2 days ago

    Chicago, Illinois, United States Numerator Market Track, LLC Full time

    At Numerator, we believe tomorrow's success starts with today's market intelligence.to join Numerator's Administrative Team to assist us with creating a warm, welcoming and effective office environment for our employees and our guests at our corporate headquarters right in the heart of Downtown Chicago.The Office Coordinator is responsible for overall office...

  • Office Coordinator

    5 days ago

    Chicago, United States Golden Technology Full time

    Under the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin related facilities...

  • Office Coordinator

    5 days ago

    Chicago, United States Golden Technology Full time

    Under the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin related facilities...

  • Office Coordinator

    5 days ago

    Chicago, United States Golden Technology Full time

    Under the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin related facilities...

  • Office Coordinator

    3 days ago

    Chicago, United States ACL Digital Full time

    Office Coordinator/Receptionist - Part time Chicago, IL 606073 Months Contract with possible extension Note:This is a part-time role for Mondays-Wednesdays only. Candidates MUST sit in Chicago and will be onsite all 3 days weekly.Hours- 8:30-4:30 EST with room for flexibility on both sidesThis could turn into a C2H or the length of the contract could extend...

  • Office Coordinator

    2 days ago

    Chicago, United States ACL Digital Full time

    Office Coordinator/Receptionist - Part time Chicago, IL 606073 Months Contract with possible extension Note:This is a part-time role for Mondays-Wednesdays only. Candidates MUST sit in Chicago and will be onsite all 3 days weekly.Hours- 8:30-4:30 EST with room for flexibility on both sidesThis could turn into a C2H or the length of the contract could extend...

  • Office Coordinator

    5 days ago

    Chicago, United States Qual IT Resources Full time

    Job DescriptionUnder the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin...

  • Office Coordinator

    5 days ago

    Chicago, United States Qual IT Resources Full time

    Job DescriptionUnder the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin...

  • Office Coordinator

    5 days ago

    Chicago, United States Qual IT Resources Full time

    Job DescriptionUnder the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin...

  • Front Office Coordinator

    14 hours ago

    Chicago, United States Cityscape Dental Full time

    About Us: Do you have the drive and passion to help others improve their oral health in the way that we do? As a Front Office Coordinator , you will deliver best-in-class patient care and focus on putting every patient first, every visit. We are seeking a Front Office Coordinator to collaborate with our team to improve our patients dental health and smiles...

  • Front Office Coordinator

    4 days ago

    Chicago, United States Imagen Dental Partners Full time

    General Overview Do you have the drive and passion to help others improve their oral health in the way that we do? As a Front Office Coordinator , you will deliver best-in-class patient care and focus on putting every patient first, every visit. We are seeking a Front Office Coordinator to collaborate with our team to improve our patient’s dental health...

  • Front Office Coordinator

    2 weeks ago

    Chicago, United States Imagen Dental Partners Full time

    General Overview Do you have the drive and passion to help others improve their oral health in the way that we do? As a Front Office Coordinator, you will deliver best-in-class patient care and focus on putting every patient first, every visit. We are seeking a Front Office Coordinator to collaborate with our team to improve our patient's dental health and...

  • Front Office Coordinator

    3 weeks ago

    Chicago, United States Cityscape Dental Full time

    About Us: Do you have the drive and passion to help others improve their oral health in the way that we do? As a Front Office Coordinator, you will deliver best-in-class patient care and focus on putting every patient first, every visit. We are seeking a Front Office Coordinator to collaborate with our team to improve our patients dental health and smiles...

  • Office Admin/ Staffing Coordinator

    1 month ago

    Chicago, United States Healthcare Plus Full time

    Exciting Opportunity at Healthcare Plus! Are you passionate about making a positive impact in healthcare? Healthcare Plus is looking for a dedicated Case Supervisor/Staffing Coordinator to join our team! No experience needed - we provide comprehensive training to work directly with our valued clients. Position: Case Supervisor/Staffing Coordinator/Office...

  • Office Coordinator for Physical Therapy Clinic

    1 week ago

    Chicago, United States Muscle & Joint Physical Therapy LLC Full time

    Benefits: 401(k) matching Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off, Holiday Pay, Matching 401k, Health & Dental Insurance Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Coordinator to join...

  • Office Coordinator for Physical Therapy Clinic

    2 weeks ago

    Chicago, United States Muscle & Joint Physical Therapy LLC Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time Off, Holiday Pay, Matching 401k, Health & Dental InsuranceCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring...

  • Office Coordinator for Physical Therapy Clinic

    2 weeks ago

    Chicago, United States Muscle & Joint Physical Therapy LLC Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompetitive salaryDental insuranceHealth insuranceOpportunity for advancementPaid time offTraining & developmentBenefits/PerksCompetitive CompensationPaid Time Off, Holiday Pay, Matching 401k, Health & Dental InsuranceCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Office...

  • Office Coordinator for Physical Therapy Clinic

    1 week ago

    Chicago, Illinois, United States Muscle & Joint Physical Therapy LLC Full time

    Benefits:401(k) matchingCompetitive salaryDental insuranceHealth insuranceOpportunity for advancementPaid time offTraining & developmentBenefits/PerksCompetitive CompensationPaid Time Off, Holiday Pay, Matching 401k, Health & Dental InsuranceCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Office Coordinator to join our team. In...

  • Office Manager

    4 weeks ago

    Chicago, Illinois, United States Fulcrum GT Full time

    About Fulcrum We operate at the intersection of technology and law, in an industry that demands agility and innovation. Our team is dedicated to developing advanced solutions for legal professionals.Our daily work involves tackling intricate challenges, providing reliable, efficient, and smart solutions for legal experts across the globe. Join us in...

  • Office Administrator

    2 days ago

    Chicago, United States Marsh International Group Full time

    Job DescriptionJob DescriptionKey Responsibilities:Coordinate office activities and operations to secure efficiency and Admin compliance to company policiesOn-site recruitment coordination.Manage agendas/travel arrangements/appointments etc. for the upper managementManage phone calls and correspondence (e-mail, letters, packages etc.)Track stocks of office...