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College Clerical Asst II

4 weeks ago

Chicago, United States City Colleges of Chicago Full time

COLLEGE CLERICAL ASSISTANT II (PART TIME/ GRANT FUNDED)
OLIVE-HARVEY COLLEGE
 
 

Olive-Harvey College is looking for a part time College Clerical Assistant II to support the Science, technology, engineering, and mathematics (STEM) department. Olive-Harvey offers accessible and affordable opportunities for academic advancement, career development, and personal enrichment. This role requires excellent writing, verbal and customer service skills. As a Clerical Assistant you will work closely with the students as they complete the steps towards the next level in their educational and career goals. 


 
PRIMARY RESPONSIBILITIES:

Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files. Assists in reviewing time sheets and prepares attendance reports for payroll processing.  Answers telephones, takes messages and transfers calls to appropriate personnel.  Sorts and distributes incoming mail. Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items. Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies. Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.

QUALIFICATIONS:

Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience. Proficient in PC desktop and related software programs. Ability to operate a personal computer. Ability to keyboard 45 words per minute. Ability to follow oral and written instructions.  Skill in basic filing, record keeping and operation of a variety of office machines. 

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