Project Asst Ii
2 months ago
Department
BSD PSY - Administrative Operations
About the Department
To honor our promise to always put our patients first and to be ever mindful of each patients dignity and individuality, we must also be at the forefront of transformative discovery and innovation in psychiatric care.
Job Information
Job Summary:
The Project Assistant III provides clerical support for the academic, clinical and administrative operations of one or more sections. Supports a wide variety of clerical functions for faculty, nurses, staff, and trainees. Handles general office duties such as making copies, scanning, filing, typing general correspondence, sorting mail and faxes, maintaining office equipment and supplies, running errands, and answering the section telephone. Responds to general inquiries and triages as appropriate. Assists in coordinating events, and meetings. Responsible for submitting requests for payment of invoices, the purchase of goods and services, and the processing of reimbursements. Other duties as assigned.
**Responsibilities**:
- Provide administrative support to section faculty and shared support of nurse practitioners and staff including processing of expense reimbursements in GEMS, travel expense vouchers, disbursements in ePayments, faxing, filing, photocopying, mail, ordering supplies in Buysite, submission of facilities maintenance requests, file maintenance, phone triage.- Communicate regularly with patients, families, administrators, providers, and other internal and external stakeholders.- Create payment reports and other supporting documentation.- Assist with special projects.- Maintenance of equipment and space and management of the section's computing inventory including purchase of, tracking and filing of agreements, rotation of old equipment and ordering of accessories.- Create/ maintain and update the Attending Schedule.- Provide back-up administrative support to other section administrative personnel during times of absence.- Maintain organized filing systems, in electronic and paper systems.- Assist in arranging and schedule meetings and special events.- Collaborate with internal and external stakeholders to ensure needs are met in in an efficient and timely fashion.- Ensure that patient, physician and program expectations are met by assisting as requested.- Other duties as assigned.
Competencies:
- Ability to successfully handle multiple competing tasks in a competent and professional manner while meeting deadlines required.- Ability to prioritize work to meet needs of faculty, staff and administration required.- Ability to proactively anticipate physician needs and resolve problems required.- High level of initiative, strong editing skills and superb organizational abilities required.- Ability to provide excellent customer service required.- Ability to work effectively with supervision and as part of a team, individually, or while taking direction from others.- Ability to maintain confidentiality and discretion at all times required.- Ability to learn new methods to improve the position and to effectively incorporate them into the job required.- Attention to detail required.- Collaborative approach to meet needs of section(s) required.- Ability to identify and resolve problems, with input from management, as appropriate, required.- Ability to adjust to changing priorities required.- Ability to solve problems effectively, and to escalate when warranted, required.- Polite, professional and helpful demeanor both in person and on the phone required.- Ability to respond diplomatically to highly stressful, unexpected and nuanced situations.
Additional Requirements
Education, Experience, or Certifications:
**Education**:
- High School Diploma or equivalent required.
**Experience**:
- Hospital or academic medical center experience strongly preferred.
Technical Knowledge or Skills:
- Strong verbal and written communication skills required.- Proficiency in Microsoft Word, Excel and Adobe required.- Knowledge of GEMS, BuySite, ePayment, preferred.
Working Conditions and Physical Requirements:
- Office Setting.
Pay Range:
- $19.65 - $28.76 per hour
Required Documents:
- Resume- Cover Letter
Benefit Eligibility
Yes
Requires Compliance with University Covid-19 Vaccination Requirement
No
Pay Frequency
Hourly
Pay Range
Please refer to Additional Requirements to see the pay ranges
Scheduled Weekly Hours
40
Union
024- Local 743, I.B.T. Clerical
Job is Exempt
No
Drug Test Required
No
Motor Vehicle Record Inquiry Required
No
Health Screen Required
No
Posting Date
2024-05-20
Remove from Posting On or Before
2024-11-20
Posting Statement:
The University of Chicago is an
Affirmative Action/Equal Opportunity/Disabled/Veterans
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other
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