College Administrative Assistant L

3 weeks ago

Chicago, United States City Colleges of Chicago Full time

**COLLEGE ADMINISTRATIVE ASSISTANT I - STUDENT SERVICES**
**MALCOLM X COLLEGE**

Malcolm X College, is looking for a College Administrative Assistant I to join the Student Services Team. Under general supervision, performs administrative, personnel and or fiscal services in the Student Services Department.

The Student Services Department provides a broad range of services of assist students in achieving their academic and life goals.

**ESSENTIAL DUTIES**:

- Performs and oversees the performance of the personnel functions for the college administration.
- Performs calculations and compiles pertinent data required for budgetary and fiscal reports; assists in the preparation of budgets and the allocation of program funds.
- Maintains a liaison between administration, faculty and students.
- Composes correspondence and assists in the formulation of personnel practices and procedures.
- Reviews material, supply and equipment requisitions and prepares expense vouchers.
- Conducts studies to improve the efficiency of the operations within an organizational unit.
- May assist in the interview process of applicants for clerical staff positions.
- Adheres to CCC Customer Service Excellence standards.
- Performs related duties as required.

**QUALIFICATIONS**:

- Graduation from high school or the equivalent is required; two years of college supplemented by at least two years of progressively responsible clerical and administrative experience; or an equivalent combination of raining or experience.
- Considerable knowledge of the principles and practices of public and business administration. Considerable knowledge of department practices and procedures. Good knowledge of general office computer software.
- Ability to work and interact with the general public and college personnel. Ability to speak and write effectively. Ability to plan, assign and supervise administrative and clerical tasks.
- Good organizational skills. Good verbal and written communication skills. Good computer and keyboarding skills.

**WE OFFER**: Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement. For a more detailed overview of benefits please visit our benefits page.

Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication. MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

**Chicago residency is required for all full-time employees within 6 months of hire.**
**We are an equal opportunity and affirmative action employer.**
**Thank you for your interest in City Colleges of Chicago**
**This position is represented by the Local 1708 union**

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