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Procurement Specialist

4 months ago

Tulsa, United States HF Sinclair Full time
Basic Function

HF Sinclair is seeking a Procurement Specialist in Tulsa, OK who will be responsible to conducts routine, non-routine and one-time procurement assignments under limited supervision within a framework of acceptable controls which satisfy governmental and company accounting requirements. Identifies the need and develops purchase agreements ensuring work is conducted to achieve the greatest overall benefit to the Corporation  in conjunction with Contracts Administration. May direct or lead the work of others from time-to-time.

Job Duties
  • Processes requisitions into procurement orders for routine and non-routine, repetitive and some non-repetitive, materials, equipment, and services. Coordinates transportation and logistics requirements by selecting appropriate transportation method for items purchased; may coordinate with a third party logistics provider; may lead transportation provider audits
  • Coordinates with requisitioners and suppliers to obtain and provide feedback regarding technical aspects of purchases, delivery requirements, order status, and expected delivery dates or to resolve supply issues. Identifies need and obtains ongoing material requirements and related data to analyze and support procurement agreement development and/or supplier evaluations. Maintains a positive business relationship with suppliers
  • Negotiates terms and conditions (T&C's),
  • hourly labor/equipment rates, mark-ups, prices, etc., with Supplier/Contractor to obtain the best possible outcome for company. Develops and monitors procurement agreements by gathering and analyzing data and/or assisting with preparing and processing bid invitations. Participates in and may prepares for supplier qualification and/or performance audits
  •  Develops and monitors procurement agreements by gathering and analyzing data, developing agreement concepts, and preparing and processing bid invitations. Prepares for and may lead supplier qualification and/or performance audits; may be responsible for all aspects of the audit program
  • Monitors PO's/contrast and suppliers for supplier performance and supply agreements to assure materials and services are delivered when needed and agreements are followed; develops and administers supplier performance measures. May lead in vendor audits
  • Applies appropriate tax handling of PO's, contracts by identifying and properly coding tax-exempt items and preparing tax exemption certificates. Develops and provides training to others
  • Identifies and selects suppliers based on various criteria, including price, availability, and quality; considers requisitioner input, relies heavily on own experience with prior purchases, current agreements and situations, may seek alternative suppliers and/or input from others
  • Identifies and qualifies new sources of supply and processes DIG requests. Researches alternate sources and determine qualifications. Discusses proposed suppliers with requisitioners and investigates to determine actual need. Participates in and prepares for and often leads audits of proposed suppliers
  • Solicits bids to obtain or verify pricing; per corporate guide >$50,000; occasionally for procurement agreements and/or projects. Identifies bidders and prepares bids considering requisitioner input and applying experience with prior purchases and situations. May seek additional input from others and conducts pre-bid meetings and job walks.
  • Prepares RFx and manages sourcing events for purchases of goods and/or services >$50,000. Conducts bid evaluations.
  • Prepares goods and services agreements including master agreements.
  • Reconciles invoices for payment by working with AP. Seeks understanding and works with AP to prevent future discrepancies. Develops process changes for implementation
  • Assures procurement procedures and guidelines are followed by becoming thoroughly familiar with them and identifying issues as they arise. Recommends and develops changes; participates in their implementation. Develops and provides training to others
  • Prepares procurement requisitions for department supplies and occasionally for plant personnel to facilitate obtaining expedited materials or emergency repairs to standard or specialty refinery equipment

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

Experience

A minimum of three to five years related experience is required.

Preferred Experience

Refinery experience and/or experience in procurement and inventory control are preferred.

Education Level

A minimum of a Bachelor’s Degree, in a technical or business related field. Each year of experience over five in procurement or inventory control may be substituted for one year of education (nine years total experience required w/o education).

Required Skills

Procurement Specialist knowledge; advanced knowledge of procurement and inventory control computer systems; good understanding of refinery needs and basic processes; advanced knowledge of the procurement/ contracting business and ability to apply this knowledge in a global business environment. Strong knowledge of contract administration, and buying/purchasing business with ability to apply this knowledge. Advanced reading and writing skills required. Ability to negotiate terms and conditions, labor/equipment rates, mark-ups, prices, etc.   Proficiency in Microsoft Office Suite, ability to identify data requirements and sources; ability to organize and analyze data; ability to develop and apply supplier performance measurements; ability to lead teams; advanced reading and writing skills; ability to perform intermediate level mathematical calculations; proficient negotiating skills, ability to work independently and direct the work of others. Demonstrated proficiency in extracting and analyzing data from procurement and/or inventory control systems. May be required to attend daily and weekly safety meetings, lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment. Ability to effectively communicate with others, both written and verbal communication.

 

Preferred Skill


Some accounting background and experience with eProcurement systems is preferred.

Supervisory/Managerial Responsibility

Fills in for department supervisors.

Work Conditions

Office based with occasional refinery work and with up to 5% travel required by land or air. Petroleum refinery, warehouse/plant environment, out-of-doors environment, and driver based environment including but not limited to chemicals, pressure vessels, tanks, and rotating equipment. Subject to all temperatures, weather, and varying road conditions.

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.

We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation ("HF Sinclair"), headquartered in Dallas, Texas, is an independent energy company that produces and markets high value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products in 19 states principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high quality fuels to more than 1,300 Sinclair branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming. HF Sinclair also owns a 47% limited partner interest and a non-economic general partner interest in Holly Energy Partners, L.P., a master limited partnership that provides petroleum product and crude oil transportation, terminalling, storage and throughput services to the petroleum industry, including HF Sinclair subsidiaries.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.