Payroll Specialist

4 months ago

Jacksonville, United States Swisher Full time

Position Overview
The Payroll Specialist ensures timely and accurate end-to-end processing of employee payroll as assigned. The Payroll Specialist ensures adherence to all HR Payroll policies and procedures while complying with all legal requirements and federal/state regulations. The Payroll Specialist will collaborate with the Lead to support required administrative payroll duties and responsibilities.

The Role

Prepare and process regularly scheduled payrolls consisting of non-exempt/hourly paid employees including the calculation of wages and tax assignments, verifying payment distributions, and ensuring the proper issuance of employee paychecks and statements of earnings and deductions.  Prepare manual checks and off cycle payrolls.  Prepare and balance post-payroll reports: 401k, liabilities, collection details, PTO and ad hoc reporting.  Process special deductions, related to wage garnishments and levies according to federal and state laws and communicate deduction changes with affected employees and associated agencies. Time and Attendance System – Verify all paid and unpaid absences, special pay situations, time off accrual review, and supervisor support related to union contracts and Swisher policies.  Process weekly transfer of payroll data from time and attendance system to payroll system, complete analysis to confirm accuracy of download before importing data. Responsible for updating non-exempt PTO programs including determination of benefits due, payment, and balancing. Complete quarterly fall-out report on time off system discrepancies.  Serve as the back-up support to the Lead Payroll Specialist and be familiar with and trained on business-critical duties. Other related duties as assigned in collaboration with various departments and the administration of the HRIS system.

The Experience Needed

3+ years of payroll experience which includes data entry, account reconciliation, and general office responsibilities, including the usage of software applications  3+ years’ experience working with federal and state laws regarding garnishments and wage levies. Demonstrated knowledge of payroll best practices and payroll tax laws and regulations High degree of accuracy with data entry Proficient in Microsoft Excel and Word  Demonstrated ability to effectively and accurately communicate in writing and verbally.  Excellent research, analytical, and data management skills  Excellent organizational, planning, and prioritization skills  Excellent interpersonal skills 

Associate’s degree in accounting, business or equivalent experience

The preferred Experience

Associate’s degree in accounting, business or related field  5 years of experience using UKG payroll and time management system  Demonstrated knowledge of interpreting a collective bargaining agreement and adhering to the negotiated remunerations Experience with payroll processing of unionized workforces  Experience with interpreting collective bargaining agreements to accurately maintain payroll systems

What we offer

Great benefits package, including a full suite of health benefits, a generous 401(k) Plan, paid parental leave, a strong rewards and recognition program, and a focus on mental health and well-being. An inclusive environment with Employee Resource Groups to join and volunteer opportunities. A Hybrid work schedule. Professional growth and development programs to help advance your career. Challenging environment with big goals and the opportunity to make a significant impact.

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