HR Coordinator

Operating under the auspices of the Diocesan Human Resources (HR) Secretariat, the Human Resources Coordinator supports the School President and Principal with personnel administration at Bishop Moore Catholic High School, Inc. (BMHS) by ensuring that employment actions comply with Diocesan policies, as well as state and federal laws and regulations. In addition, the Human Resources Coordinator works with the Diocesan Human Resources Secretariat, School President and Principal to improve upon and champion existing BMHS HR processes, including but not limited to recruiting and hiring practices, new hire onboarding and training, and employee relations. The Human Resources Coordinator handles these duties directly at BMHS. Position routinely interacts with BMHS employees, volunteers, and Diocesan administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• In coordination with the Diocesan Human Resources Secretariat, develops, maintains, and participates in a formal recruiting, screening, hiring, and performance appraisal process for various BMHS job classes. Oversees recruitment advertising for BMHS as needed, including providing professional representation of BMHS at relevant job fairs. Also, communicates with department heads about staffing needs. Tasks include handling job vacancy notices, postings, advertisements, resume collection and review, initial applicant screening, interview coordination, rejection, and offer letters, etc.
• Coordinates and implements the various state, federal, and Diocesan background screening requirements for BMHS personnel, including serving as the location’s safe environment coordinator. Assists Diocesan Safe Environment Office as needed with duties related to safe environment and background clearances at BMHS. Ensures that all employees comply with related diocesan mandates and policies.
• In coordination with the Diocesan Human Resources Secretariat, manages the various state, federal, and Diocesan filing requirements and other standards related to personnel at BMHS as required.
• Performs all tasks related to the employment eligibility authorization/I-9 process by leveraging a thorough understanding of applicable rules/regulations to ensure BMHS remains in compliance with applicable laws/policies.
• Coordinates, implements, and facilitates on-boarding and new hire orientation; prepares packets for new hire orientation; prepares and sends on-boarding information to new hires; and assists with the preparation and facilitation of orientation programs for BMHS.
• Handles the timely training and certification requirements for all new hires and existing employees. Collaborates with Diocesan HR Staff in arranging training sessions/workshops/programs to disseminate employment information to BMHS staff.
• Submits and reviews all employment actions in the HRIS system for BMHS. Ensures accurate and timely processing of payroll updates including new hires, terminations, transfers, changes to pay, etc. Ensures documentation is accurate and sufficient.
• Coordinates payroll, associated taxes, and reports through payroll service; Ensures all employee timecards are accurate and approved by supervisors; submits payroll package to payroll office in a timely manner; works with payroll office in preparing payroll, associated taxes and reports; distributes checks.
• Works with Diocesan HR Staff and School President in developing, updating, and standardizing job descriptions for all BMHS positions.
• Acts in collaboration with the Diocesan Human Resources Secretariat as a resource to BMHS by interpreting Diocesan policies and procedures and advising actions in compliance with appropriate local, state, and federal employment laws and regulations.
• Responds to inquiries from BMHS management and employees regarding proper personnel policies and procedures, benefit plans, job descriptions, performance evaluations, recruiting, hiring, FLSA, and workers compensation.
• Assists the Diocesan HR Senior Director with internal investigations upon receiving legitimate complaints or allegations of misconduct involving lay employees at BMHS.
• Works with Diocesan HR Senior Director in resolving BMHS employee and supervisor conflict matters.
• Assists with the performance management program for BMHS including coordinating the migration to electronic forms in the HRIS system.
• Assists the Diocesan Human Resources Secretariat and School President in administering HR programs. Promulgates written communications on personnel issues and procedures for employees and supervisors.
• Maintains all BMHS personnel related files, forms and records; Processes written and telephone request for employment/mortgage verification by retrieving information from computer and personnel records.
• Receives and responds to routine unemployment claims using employee separation documents and conferring with Diocesan HR staff as needed. Prepares documentation for unemployment appeal hearings for BMHS as needed.
• In collaboration with Diocesan HR Compliance Manager coordinates leaves of absence and return to work programs in accordance with physician orders and applicable laws, policies, and procedures. (FMLA/ADA, etc.)
• At the direction of the School President, coordinates and leads various retention/engagement initiatives.
• Maintains BMHS HRIS database by insuring accuracy of submitted data. Contributes to the HR team effort by updating information on current employees and inactive/terminated employees.
• Compiles or monitors various administrative and statistical data pertaining to human resource operations; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; and maintains records.
• Maintains professional and technical knowledge by attending educational workshops and reviewing professional publications.
• Participates in monthly Diocesan HR staff meetings and required school faculty and staff meetings.
• Ensures compliance with federal/state/local, payroll and wage and hour laws and best practices.
• Facilitates audits by providing records and documentation as requested.
• In collaboration with the HR Office, answers employee questions, resolves employee problems, manages employee complaints, provides coaching and development and conducts performance evaluations.
• Complies with school and Diocesan policies and procedures.
• Maintains a safe, orderly, and secure work environment.
• Maintains confidentiality and discretion regarding school personnel, students, and general school matters, except in cases where the health or safety of the student or others is involved. In these cases, the appropriate administrator must be notified immediately.
• Performs all other duties as assigned.

JOB SCOPE

Position encounters varied work situations with moderate complexity, operating from both established and well-known

procedures. Operates with supervision; may involve review of confidential and/or sensitive issues with direct supervisors.

Other responsibilities require access to confidential/sensitive information relating to health issues and/or separation from

service. Position maintains files containing sensitive and confidential documents.

SPECIFIC JOB SKILLS

General knowledge of personnel principles and practices, including laws and regulations as they relate to the Diocese of

Orlando. Basic understanding of accounting and payroll procedures. Good interpersonal, written, and verbal communication

skills. High level of accuracy and attention to detail, teamwork, service orientation, and good organizational skills.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a

manner that is consistent with and supportive of the mission and purpose of the church. Their public behavior must not

violate the faith, morals or laws of the Church or the polices of the Diocese.

EDUCATION and/or EXPERIENCE

Associates’ degree from an accredited college or university in human resources management or related field supplemented

with two (2) years’ progressive experience in human resources, or any satisfactory combination of experience and training

which demonstrates the ability to perform the above-described duties. Professional HR certification is a plus. Proficient in

technology applications. Bi-lingual in Spanish preferred.

PHYSICAL REQUIREMENTS

The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, hear, and see up close and from

afar. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting,

carrying, pushing and/or pulling of objects and materials of light weight (15 pounds). Must be able to use basic office

computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally

and in written form.

OTHER SKILLS and ABILITIES

• Ability to multi-task and remain flexible in a fast-paced environment.
• Strong interpersonal, written, and verbal communication skills, including ability to produce clear, concise reports and recommendations and make presentations to varied groups.
• Possesses the ability to interact effectively in a broad range of situations and deal with the pressure of time and changing conditions.
• Sets an ethical and pastoral tone for diocesan conduct.
• Able to quickly earn the confidence of those with whom this individual collaborates and coordinates information.
• Possesses skills in forensic interviewing and records management.
• Knowledgeable about federal and state laws, including but not limited to Title VII, ADA, FMLA, FLSA and Florida Wage and Hour laws.
• Ability to work with diverse populations and leadership styles.
• Exercise prudential and pastoral judgment in the application and interpretation of all elements and mandates of Diocesan policies.

WORKING CONDITIONS

The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening

and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure.