HR Support Specialist

4 days ago

Orlando, Florida, United States AD Solutions Full time
Job Summary

We are seeking a highly organized and detail-oriented HR Support Specialist to join our team at AD Solutions. The successful candidate will provide administrative support to the HR department, assisting with employee recruitment, training, and staff relations.

Key Responsibilities
  • Assist with the recruitment process, including candidate vetting, interview coordination, and employment contract preparation
  • Support internal and external inquiries related to HR matters
  • Maintain accurate and up-to-date employee records, including holiday and sickness leave
  • Process payroll and ensure accurate documentation of employee compensation and benefits
  • Coordinate logistics for new hire orientations and onboarding
  • Assist with HR-related training programs and workshops
  • Enter employee data into our computer database
  • Oversee HR events and meetings, and coordinate management-employee communications
  • Continuously update knowledge of HR best practices to improve workplace efficiency
  • Support Corporate Communications and bid writing
  • Provide direct support to the HR Manager and Executives
  • Maintain the HR calendar, including benefit enrollment eligibility and anniversaries
  • Organize team events, contests, incentives, employee rewards, and acknowledgments
  • Backup front desk receptionist as needed
Requirements
  • Bachelor's degree in Human Resources or related field (essential)
  • Three or more years of experience as an HR Assistant or related position
  • Excellent internal and external customer service skills
  • Working knowledge of HR functions and best practices
  • Knowledge of employment law and human resources responsibilities
  • Impeccable written and verbal communication skills
  • Full understanding of payroll practices
  • Exceptional interpersonal skills
  • Knowledge of computer applications, job databases, payroll systems, applicant tracking systems, and HR-specific software programs
  • Knowledge of computers, multi-media equipment, and handheld digital devices
  • Administrative and clerical skills, including report writing, record keeping, and scheduling
  • Ability to use logic and problem-solving skills to resolve issues
  • Ability to follow written and oral instructions accurately
  • Ability to handle stressful situations
  • Spreadsheet preparation and presentation skills
  • Knowledge of resume databases and Applicant Tracking System software
  • Excellent organizational skills and attention to detail
  • Ability to handle confidential information with discretion
Working Conditions and Requirements
  • Work weeks are 5 days, Monday to Friday, onsite
  • Flexibility with schedule for extended work hours or company events and weekend or holidays extended services
  • The employee will be scheduled to work sponsorships when necessary
  • Constantly communicate via email with AD Solutions team members of all departments, vendors, and clients
  • Should be capable to work with minimal supervision and have the ability to work in a fast-paced team environment
  • Capable and required to meet deadlines
  • Display strong customer relation skills
  • Must maintain strict confidentiality in all aspects of her/his position of incoming and outgoing matters
  • Must display solid customer service aptitude with excellent listening skills and polite assertive responsive manners
  • Will be expected to have proper and diligent knowledge of all office equipment
  • Will be expected to work together or in conjunction as a team
  • Occasional travel to branch offices

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