Human Resources and Recruiting Coordinator
1 week ago
We are seeking a highly organized and detail-oriented Human Resources and Recruiting Assistant to join our team at AD Solutions. As a key member of our HR department, you will play a vital role in supporting the daily administration of our activities, including employee recruitment, training, staff relations, bid writing, and executive administration.
Key Responsibilities- Assist with the recruitment process, including candidate vetting, interview coordination, and employment contract preparation
- Support internal and external inquiries related to HR matters
- Maintain accurate and up-to-date employee records, including holiday and sickness leave tracking
- Process payroll and ensure accurate documentation of employee compensation and benefits
- Coordinate HR-related training programs, workshops, and seminars
- Enter employee data into our computer database
- Coordinate logistics for new hire orientations
- Assist with new hire onboarding and training
- Prepare reports on HR activities and maintain HR calendar
- Oversee HR events and meetings, and coordinate management-employee communications
- Stay up-to-date with the latest HR best practices to improve workplace efficiency
- Support Corporate Communications and bid writing
- Provide direct support to HR Manager and Executives
- Maintain HR calendar, including benefit enrollment eligibility and anniversaries
- Organize team events, contests, incentives, employee rewards, and acknowledgments
- Backup front desk receptionist as needed
- Bachelor's degree in Human Resources or related field
- Three or more years of experience as an HR Assistant or related position
- Excellent internal and external customer service skills
- Working knowledge of HR functions and best practices
- Knowledge of employment law and human resources responsibilities
- Impeccable written and verbal communication skills
- Full understanding of payroll practices
- Exceptional interpersonal skills
- Knowledge of computer applications, job databases, payroll systems, applicant tracking systems, and HR-specific software programs
- Knowledge of computers, multi-media equipment, and handheld digital devices
- Administrative and clerical skills, including report writing, record keeping, and scheduling
- Ability to use logic and problem-solving skills to resolve issues
- Ability to follow written and oral instructions accurately
- Ability to handle stressful situations
- Spreadsheet preparation and presentation skills
- Knowledge of resume databases and Applicant Tracking System software
- Excellent organizational skills and attention to detail
- Ability to handle confidential information with discretion
- Work weeks are 5 days, Monday to Friday, onsite
- Flexibility with schedule for extended work hours or company events and weekend or holiday extended services
- Constant communication via email with AD Solutions team members, vendors, and clients
- Ability to work with minimal supervision and in a fast-paced team environment
- Capable of meeting deadlines
- Display strong customer relation skills
- Maintain strict confidentiality in all aspects of the position
- Display solid customer service aptitude with excellent listening skills and polite assertive responsive manners
- Proper and diligent knowledge of all office equipment
- Occasional travel to branch offices
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