Human Resources and Recruiting Coordinator

1 week ago

Orlando, Florida, United States AD Solutions Full time
Job Summary

We are seeking a highly organized and detail-oriented Human Resources and Recruiting Assistant to join our team at AD Solutions. As a key member of our HR department, you will play a vital role in supporting the daily administration of our activities, including employee recruitment, training, staff relations, bid writing, and executive administration.

Key Responsibilities
  • Assist with the recruitment process, including candidate vetting, interview coordination, and employment contract preparation
  • Support internal and external inquiries related to HR matters
  • Maintain accurate and up-to-date employee records, including holiday and sickness leave tracking
  • Process payroll and ensure accurate documentation of employee compensation and benefits
  • Coordinate HR-related training programs, workshops, and seminars
  • Enter employee data into our computer database
  • Coordinate logistics for new hire orientations
  • Assist with new hire onboarding and training
  • Prepare reports on HR activities and maintain HR calendar
  • Oversee HR events and meetings, and coordinate management-employee communications
  • Stay up-to-date with the latest HR best practices to improve workplace efficiency
  • Support Corporate Communications and bid writing
  • Provide direct support to HR Manager and Executives
  • Maintain HR calendar, including benefit enrollment eligibility and anniversaries
  • Organize team events, contests, incentives, employee rewards, and acknowledgments
  • Backup front desk receptionist as needed
Requirements
  • Bachelor's degree in Human Resources or related field
  • Three or more years of experience as an HR Assistant or related position
  • Excellent internal and external customer service skills
  • Working knowledge of HR functions and best practices
  • Knowledge of employment law and human resources responsibilities
  • Impeccable written and verbal communication skills
  • Full understanding of payroll practices
  • Exceptional interpersonal skills
  • Knowledge of computer applications, job databases, payroll systems, applicant tracking systems, and HR-specific software programs
  • Knowledge of computers, multi-media equipment, and handheld digital devices
  • Administrative and clerical skills, including report writing, record keeping, and scheduling
  • Ability to use logic and problem-solving skills to resolve issues
  • Ability to follow written and oral instructions accurately
  • Ability to handle stressful situations
  • Spreadsheet preparation and presentation skills
  • Knowledge of resume databases and Applicant Tracking System software
  • Excellent organizational skills and attention to detail
  • Ability to handle confidential information with discretion
Working Conditions and Requirements
  • Work weeks are 5 days, Monday to Friday, onsite
  • Flexibility with schedule for extended work hours or company events and weekend or holiday extended services
  • Constant communication via email with AD Solutions team members, vendors, and clients
  • Ability to work with minimal supervision and in a fast-paced team environment
  • Capable of meeting deadlines
  • Display strong customer relation skills
  • Maintain strict confidentiality in all aspects of the position
  • Display solid customer service aptitude with excellent listening skills and polite assertive responsive manners
  • Proper and diligent knowledge of all office equipment
  • Occasional travel to branch offices

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