Event Specialist

3 months ago

Jackson, United States PRA Business Events Full time

Event Specialist

PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.


This position is full-time and allows for working from home. Applicants must permanently reside in the Jackson, WY area and be able to attend client meetings, site inspections, events, etc. as they arise.


Summary

The Event Specialist is a hybrid role supporting the Sales, Proposal Development and Event Production functions for a select segment of the business meeting specific criteria. While this is an independent and self-reliant role, the Event Specialist will be working in collaboration with our clients, suppliers, and as needed, internal PRA teams to develop and deliver events that exceed our clients' expectations.


Primary Responsibilities

  • Sales Functions
    • Salesforce entry and maintenance including revenue, gross profit, and probability updates
    • All aspects of client account management and thorough communication
    • Facilitate client discovery and lead qualifying calls
    • Generate and maintain Proposal Request Form
    • Understanding of how to decipher the overview of a client's program, where there are opportunities for DMC services, and the best service options to propose.
    • Coordinate itinerary of and attend site visits as needed
    • Proposal review with client
    • Ability to close business and work in a fast-paced environment

  • Proposal Development Functions:
    • Develop initial client proposal, following PRA's standard process, while utilizing existing destination assets whenever possible
    • Review and complete all revisions as needed until finalization
    • Responsible for the development of quote details, costing and pricing in alignment with program development vision, sales and creative strategies, and client specifications.
    • Supplier outreach for availability, pricing, etc.
    • Maintain program Financials, including costing, client invoicing, etc.
    • Research, develop and maintain business relationships with supplier partners and vendors
    • Work with Experience Design team, as needed, for further proposal development

  • Operations Function:
    • Schedule client planning meeting, or attend pre-con meeting as invited, to finalize all program details and logistics
    • All aspects of supplier/venue management including negotiations, contracting and logistics confirmation
    • Develop on-site Staffing Plan
    • Create Program Production Packet for onsite execution plan and distribute to staff as required
    • Manage all aspects of program financials, including processing supplier invoices and creating and finalizing invoices for client distribution
    • Manage all aspects of onsite execution, ensuring client satisfaction and repeat business

Qualifications

  • Bachelor's degree, or equivalent relevant experience, or a combination thereof
  • 2 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs with DMC, corporate incentive travel, hospitality, or related experience highly preferred
  • Excellent interpersonal and communication skills
  • Ability to analyze and interpret client proposal requirements, contracts, financial reports, and other legal documents
  • Ability to effectively present information and respond to questions from clients, supplier partners, and hoteliers
  • Ability to multitask and work on multiple programs with different deadlines
  • Ability to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier/partner.
  • Working knowledge of attractions, hotels, parks, venues and supplier/partners in the local area and ability to locate and vet new venues and supplier/partners
  • Must be able to work flexible hours including weekends, evenings and holidays

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.

Our Corporate and Incentive Program Planning Capabilities Include:

Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit for more information.

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