Office Assistant
1 month ago
To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Posting Details
Position Type
Federal Work-Study
Job Title
Office Assistant - QEPS (FWS)
Posting Number
STPO116
Grade/Level
Level 1 - Entry Student Assistant
Hourly Rate for Job Posting
Anticipated Employment Start Date for Position
05/13/2024
Posting Category
Student - Federal
Position details
Job Summary
This position is the glue that holds our Center together. You'll have the opportunity to interact with faculty, staff and students and be the face of the Center while you develop teamwork, communication, and professionalism skills. Don't worry as we'll train you.
Essential Duties and Responsibilities
•Answer phone and take accurate messages.
•Act as receptionist at front desk. Be courteous and friendly while providing customer service to all visitors.
•Help with logistics and organization of career fairs as needed.
•Learn Eagle CareerNet System and enter jobs to system.
•Do other Eagle CareerNet maintenance as requested.
•Do online research as requested.
•Update emailing lists utilizing EXCEL.
•Distribute mail, make copies, put together information packets, etc.
•Post job or interview announcements, workshop schedules, and career fair information, etc. on all boards on campus as needed.
•Perform other duties as assigned.
Other Duties and Responsibilities
as assigned.
Minimum Requirements
Must qualify for and be awarded federal work study•Must be comfortable dealing with people and phone calls and have a patient and pleasant disposition while providing excellent customer service.
•Must maintain confidentiality with student and employer records and sign a confidentiality statement.
•Must have basic knowledge of Microsoft Office products including Word and Excel
•Must be willing to learn to enter information and do other maintenance on our on-line career management system, Eagle CareerNet.
•Must have an interest in helping with large events such as the Career Fair.
•Good attitude and willingness to help office staff as requested.
•Accuracy is a must.
Additional Desirable Qualifications
Physical Requirements
This position will be working in an office most of the time. Sometimes incumbent will be outside during all types of weather or temperatures or in other buildings on campus posting job or interview announcements, workshop schedules, or career fair announcements, etc. or setting career fair yard signs. At times, position requires a significant amount of walking and light lifting (25 pounds or less). There will be interaction with faculty, staff, students, employers, community partners and parents.
Working Conditions
This position will work in an environment that operates under standard office lighting conditions and low to moderate noise levels.
Special Information/Instructions to Applicants
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