Payroll Supervisor

3 weeks ago

Atlanta, United States City of Atlanta Full time

At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our Citys infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life.

Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer.

Posting: Open Until Filled

Salary: $47,300 to $63,100 annually; commensurate with experience

JOB SUMMARY:

This position plans, organizes, coordinates, monitors, and carries out the City's payroll function under the general direction of the Director of Shared Services and Payroll Manager. Responsible for managing the day-to-day operations of payroll processes in conjunction with the Director of Shared Services and Payroll Manager. Analyzes, develops, and recommends improvements to the payroll system. Oversees and processes payroll for City employees and pensioners. Ensures accurate disbursements of funds for payment of salaries, union dues, garnishments, and pension plans. Updating payroll procedures/manuals and software parameters to align with union contracts, legal requirements, City policies, and Civil Service Rule changes.

SUPERVISORY RELATIONSHIP:

Reports to the Payroll Manager. The Payroll Supervisor supervises assigned payroll processes staff, city, and departmental rules, regulations, policies, procedures labor contracts, federal, and state employment regulations govern the work.

ESSENTIAL FUNCTIONS OF THE JOB:

  • Plans, organizes, supervises, coordinates, monitors, and troubleshoots the Citys payroll processing functions.
  • Assigns and reviews, as well as performs during short pay cycles and in the absence of the Payroll Manager, the processing of employee and retiree pay and benefits. This includes reviewing, processing, and correcting computer-generated reports each pay period before the finalization of payroll; calculating various pays; and entering variable payroll information to ensure proper pay. Includes calculation and processing of retroactive payments under labor agreements.
  • Oversees the reconciliation and payment of payroll/benefit-related vendors. Prepares and transmits State and federal quarterly and annual reports (e.g. IRS Form 941, W-2s, UI).
  • At times, may supervise assigned staff. Trains assigned staff in payroll processing procedures and regulations. Assigns and oversees daily work. Coaches prepare performance reviews and take appropriate corrective action with assigned staff.
  • Recommends payroll-related policies. Develops and implements procedures to provide adequate guidance and documentation for assigned staff as well as the various departments and employees. Performs department outreach and training.
  • Develops various statistical and narrative reports using manual and computer system research for report generation.
  • Establishes priorities, goals, delivery methods, and strategies. Analyzes, develops and
  • recommends improvements to the payroll processing system to improve efficiency and accuracy.
  • Troubleshoots problems and sees to their resolution. Modifies systems with available computer payroll program parameters. Prepares system changes and data for input to test the results on the system. Forwards other computer programming needs to computer staff or consultants for assistance, action, or resolution. Develops and incorporates side systems that facilitate more efficient processing and reporting.
  • Ensures all contracts, pay ordinances, administrative guidelines, and Federal and State laws are implemented and correctly adhered to as they pertain to payroll. Maintains knowledge of and implements legal, regulatory, audit, contractual, or benefit changes affecting the payroll system.
  • Troubleshoots and solves problems by identifying possible errors or negative consequences of systems modifications related to compliance and service issues
  • Develop internal procedures and documentation for the implementation of change and provide staff training
  • Provides both oral and written information to employees, dependents, staff, pensioners, and vendors regarding the payroll system as well as specific pay and benefits issues. Receives and responds to inquiries from employees, dependents, staff, pensioners, and other agencies. Provides accurate and timely data and information; interprets, applies, and explains applicable laws, regulations, policies, and procedures.
  • Attends and participates in various planning and evaluation meetings concerning the payroll and accounting systems, benefits, and other compensation-related matters.
  • Develops and oversees the maintenance of the records management systems for all Payroll divisional records.
  • Ensures the confidentiality of all City and employee documents not immediately subject to public disclosure
  • Remains current with relevant technological advancements as it relates to the field
  • All other assigned job duties

ESSENTIAL REQUIRED SKILLS OF THE JOB:

  • Excellent verbal, written, and oral communication skills
  • Experience with various payroll systems and software (such as ADP, Paychex, or Workday).etc preferably Oracle Cloud
  • Knowledge of Payroll Regulations:
  • Accuracy and Attention to detail
  • Proficiency in Excel and analyzing large amounts of data with tight deadlines
  • Problem-Solving Skills
  • Communication Skills/Change Management: Our payroll team members often interact with employees, managers, and sometimes C-suite employees
  • Time Management: Payroll processing involves meeting deadlines and managing multiple tasks simultaneously
  • Payroll processes and regulations may change over time. The candidate should be able to quickly adapt to new technologies, policies, and procedures
  • Ability to collaborate as a team player and contribute positively to the department and a proactive mindset for seeking opportunities to improve processes and stay current with industry standards
  • Able to work in a fast-paced environment and extended hours

EXPERIENCE AND TRAINING REQUIREMENTS:

  • Two years of post-secondary coursework in basic accounting principles and practices. Bachelors degree preferred.
  • Two years with primary responsibility for processing a payroll of 4,000k or more employees in a private or public organization.
  • Advanced Excel skills for data analysis and validation of large amounts of data.
  • Thorough knowledge of applicable federal, State, and City laws, rules, and regulations.
  • Two years in a lead, supervisory, or management role is strongly preferred.

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