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Assistant Payroll Manager
4 months ago
Position Title Assistant Payroll Manager Position Summary
Process payroll, remit state and federal payroll taxes timely; assist in preparation of year-end payroll analysis, assist with preparation of W-2's, and any other quarterly or annual payroll tax returns; assist Payroll Manager with any College audits, and other projects designated to the department.
Essential Duties and Responsibilities
Manage / Process Payroll:
o Run bi-weekly payroll processes to produce direct deposits and checks.
o Prepare adjustment checks.
o Run reports to prepare check requests to pay employee payroll deductions.
o Run necessary payroll reports and create payroll report binder for storage.
o Collect and record timesheets.
o Review accuracy of timesheets prior to entry into Banner System by calculating overtime, recording any leave taken and notifying the employee and/or supervisor of any discrepancies.
o Perform monthly payroll processing in the absence of the Payroll Manager.
o Perform deferred pay calculations and confer with Faculty Compensation Administrator
Data Entry:
o Enter timesheets, direct deposit forms, changes to W-4's and G-4's, parking forms (additions and terminations), employee salary advances, and any changes to compensation per Payroll Action Forms.
Payroll Taxes:
o Prepare and remit federal withholding taxes, social security taxes and state taxes, timely.
o Assist with the preparation, reporting and distribution of annual W-2s.
o Quarterly 941 tax returns
Customer Service
o Assist customers as needed to ensure customer satisfaction.
TIAA:
o Prepare, remit, and report employee/employer contributions bi-weekly.
o Ensure funds are remitted in a timely matter.
o Coordinate with HR on any payroll changes and other discrepancies.
Payroll Deductions and Remittances:
o Ensure all payroll liabilities are remitted in a timely matter.
Required Qualifications
Bachelor's degree and at least three years of directly related work experience or equivalent combination of education and experience required.
Must have excellent attention to detail, must be customer service oriented, must maintain a high level of confidentiality, must have good interpersonal skills. Must possess the ability to work well under pressure and handle multiple tasks. Must have knowledge of payroll, and tax laws.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Must be able to address matters with diplomacy and tact while also demonstrating excellent oral communication skills while interacting with faculty, staff, students, and the public.
To perform this job successfully, Banner experience is preferred, an individual must have intermediate skills using Microsoft Suite (Word, Excel, and PowerPoint). Assigned duties may include writing business correspondence, memos, and e-mails plus create spreadsheets containing formulas and graphs.
Preferred Qualifications
N/A
Certifications, Licenses, Restrictions
Payroll certification is preferred.
Physical Demands
While performing the duties of this job, the employee is regularly required to: sit, use hands to operate office equipment and the computer, reach with hands and arms, talk, and hear. The employee is frequently required to stand and walk. The employee is occasionally required to: climb, stoop, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.
Shift Days % Travel Required 0% Full Time/Part Time Full-time Work Location/Schedule: This position is eligible for a hybrid work arrangement. FLSA Exempt Number of Vacancies 1 Anticipated Candidate Start Date Position End Date
Posting Detail Information
Posting Number SC0672P Posting Open Date 05/03/2024 Posting Closing Date Open Until Filled No Special Instructions to Applicants EEO Statement
Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.
COVID-19 Vaccination Protocol
Due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up to date COVID-19 vaccination of all faculty, staff, and students (collectively "Campus Community") that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination: full vaccination and a booster (when eligible) or a single dose of the bivalent vaccine) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at ibiyemibrown@spelman.edu. Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.
